- Excel Functions - Home
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- SWITCH Function
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- SEARCH Function
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- SUBSTITUTE Function
- T Function
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- BETA.DIST Function
- BETA.INV Function
- BINOM.DIST Function
- BINOM.DIST.RANGE Function
- BINOM.INV Function
- CHISQ.DIST Function
- CHISQ.DIST.RT Function
- CHISQ.INV Function
- CHISQ.INV.RT Function
- CHISQ.TEST Function
- CONFIDENCE.NORM Function
- CONFIDENCE.T Function
- CORREL Function
- COUNT Function
- COUNTA Function
- COUNTBLANK Function
- COUNTIF Function
- COUNTIFS Function
- COVARIANCE.P Function
- COVARIANCE.S Function
- DEVSQ Function
- EXPON.DIST Function
- F.DIST Function
- F.DIST.RT Function
- F.INV Function
- F.INV.RT Function
- F.TEST Function
- FISHER Function
- FISHERINV Function
- FORECAST Function
- FORECAST.ETS Function
- FORECAST.ETS.CONFINT Function
- FORECAST.ETS.SEASONALITY Function
- FORECAST.ETS.STAT Function
- FORECAST.LINEAR Function
- FREQUENCY Function
- GAMMA Function
- GAMMA.DIST Function
- GAMMA.INV Function
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- GAMMALN.PRECISE Function
- GAUSS Function
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- INTERCEPT Function
- KURT Function
- LARGE Function
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- LOGNORM.DIST Function
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- MAX Function
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- MEDIAN Function
- MIN Function
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- MINIFS Function
- MODE.MULT Function
- MODE.SNGL Function
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- NORM.DIST Function
- NORM.INV Function
- NORM.S.DIST Function
- NORM.S.INV Function
- PEARSON Function
- PERCENTILE.EXC
- PERCENTILE.INC
- PERCENTRANK.EXC
- PERCENTRANK.INC
- PERMUT
- PERMUTATIONA
- PHI
- POISSON.DIST
- PROB
- QUARTILE.EXC
- QUARTILE.INC
- RANK.AVG
- RANK.EQ
- RSQ
- SKEW
- SKEW.P
- SLOPE
- SMALL
- STANDARDIZE
- STDEV.P
- STDEV.S
- STDEVA
- STDEVPA
- STEYX
- T.DIST
- T.DIST.2T
- T.DIST.RT
- T.INV
- T.INV.2T
- T.TEST
- TREND
- TRIMMEAN Function
- VAR.P Function
- VAR.S Function
- VARA Function
- VARPA Function
- WEIBULL.DIST Function
- Z.TEST Function
- Web Functions
- Web Functions
- ENCODEURL Function
- FILTERXML Function
- WEBSERVICE Function
Excel - SORTBY Function
SORTBY Function
The Excel SORTBY function permits users to sort an array or specific cell range based on the values in different array/cell ranges. The SORYBY is supported in Excel 365 and 2021 and is categorized in the Dynamic array functions in Microsoft Excel. The SORT_BY function is not supported in the older versions of Microsoft Excel. For example, you can sort the names of underprivileged kids and their classes based on their age.
Compatibility
This dynamic array function is compatible with the following versions of Microsoft Excel −
- Excel for Microsoft 365
- Excel for Microsoft 365 for Mac
- Excel for the web
- Excel 2024
- Excel 2024 for Mac
- Excel 2021
- Excel 2021 for Mac
- Excel for iPad
- Excel for iPhone
- Excel for Android tablets
- Excel for Android phones
Syntax
The syntax of the SORTBY function is as follows −
=SORTBY(array, by_array1, [sort_order1], [by_array2, sort_order2],)
Arguments
You can use the following arguments with the SORTBY function −
| Argument | Description | Required / Optional |
|---|---|---|
| Array | It specifies an array or range of cells. | Required |
| by_array1 | Another array/cell range employed for sorting | Optional |
| sort_order1 | Its value can be 1 or -1. You can specify 1 for ascending order and -1 for descending order. | Optional |
| by_array2 | The second array/range of cells to sort the array specified in the first argument of the SORT function. | Optional |
| sort_order2 | Its value can be -1(for descending order) and 1 for (ascending order) | Optional |
Points to Remember
- The arguments sort_order 1 and sort_order 2 must have an equal number of rows and columns; otherwise, the SORTBY function will return the #VALUE! Error.
- If you specify numeric values other than -1 and 1 in the sort_order1 and sort_order2, then in this case, the SORTBY function will return #VALUE! Error.
- The dynamic array result will automatically change whenever you modify the data in the defined array.
- Sometimes, Microsoft Excel will display the #SPILL error if limited rows/columns are available to showcase the result. Make sure you have enough space horizontally and vertically to populate the resultant dynamic array.
Examples of SORTBY Function
Practice the following examples to learn the use of the SORTBY function in Excel.
Example 1
The SORTBY function shortlists the data defined in the provided array, relying on the values in a specified range. In this example, users must shortlist the employee's name by their Salary.
Step 1 − The following datasets are utilized to use the SORTBY function −
Step 2 − Enter the formula "=SORTBY(Table15,D2:D8)" in the F2 cell. Then, press the Enter tab.
Explanation
- The first parameter array represents the Table15 having range A21B8.
- The second argument by_array1 indicates the cell range D2:D8, excluding its heading.
- Table 15 is sorted according to their age. For example, if the employee Raayn is the minimum age, he will be in the first position, and so on in the dynamic array.
Step 3 − The SORTBY function will obtain the resulting dynamic array arranged by the children's ages in ascending order.
Step 4 − If you wish to display the TABLE15 according to their age in descending order, you can enter the formula "=SORTBY(Table15,D2:D8,-1)" in the F2 cell and hit the Enter tab. Here, the third argument is -1, used for descending order.
Example 2
Multiple ranges of columns to sort the dataset using the SORTBY function in Excel.
Solution
Assume the sample dataset consists of four columns: Customer, Data Resources, Active/Inactive customers, and Resources popularity.
Enter the formula "=SORTBY(B2:B8,A2:A8,1,D2:D8,-1)" in the F2 cell and hit the Enter button. In this formula, the second argument by_array1 specifies the range A2:A8the third argument 1 sorts in ascending form. The fourth argument, by_array2, denotes the cell range D2:D8. The fifth argument, -1, sorts in the descending form.
Therefore, the SORTBY function displayed the values of the Data Resources column based on the two columns named Customer_id and Resource popularity.
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