Applications of ICT Lab

Lab 5

MICROSOFT OFFICE WORD

OBJECTIVES

Learn to use Microsoft Office Word in a very effective way. Some of a bit advanced
features like inserting the cover page; creating sections, chart layouts, etc.

TASK 1 - Inserting a Cover Page

To insert a cover page, follow these steps:

Click the Insert Ribbon

1. In the Pages Section, click Cover Page.
2. In the Cover Page gallery, select a design that you like.
3. The cover page will be inserted at the beginning of your document. The Drawing Tools Ribbon
will open to allow you to customize the look of the cover page.

TASK 2 - Saving a Cover Page to the Cover Page Gallery

If you would like to save your cover page for later use, follow these steps:

1. Select your entire cover page in the Word window.

2. Click the Insert Ribbon.
3. In the Pages Section, click Cover Page.
4. Click Save Selection to Cover Page Gallery.

TASK 3 - Removing a Cover Page from Your Document

You can also remove a cover page if you want to insert a different one or if you decide you don't
want a cover page at all:

1. Click the Insert Ribbon

2. In the Pages Section, click Cover Page
3. Click Remove the Current Cover Page

TASK 4 -To format one section of text with Format Painter

Follow these steps if you’re focusing on just one hunk of text:

1. Highlight the text that has the format you want to copy.
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2. Click the Format Painter button in the Clipboard Group on the Home tab on the
Ribbon. It’s the button that looks like a paintbrush.
3. Click and drag the cursor over the text you want to copy the format.
4. Word formats the new text to look just like the already formatted text.

TASK 5 -To format multiple sections of text with Format Painter

Format several chunks of text with these simple steps:

1. Highlight the text you want to use as your template.

2. Double-click the Format Painter button.
3. The Format Painter now continuously formats text that you highlight.
4. When you're finished, click the Format Painter button again to turn the feature off.
5. You can also turn this feature off by pressing a key or double-clicking in the document.

TASK 6 -To insert a blank page in the document

1. Click the Insert tab on the Ribbon.

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2. Find the Pages group.

The Pages group is the first group on the Ribbon, located next to the Tables group.

3. Click the Blank Page button.

4. This button inserts two hard page breaks into a document, which creates a blank sheet of paper.

Use this command only is you really need a blank page in the midst of a document — that is,
only if you never plan on writing on that page. You can put graphics on the page or add a table,
but writing on the page leads to formatting problems.

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TASK 7 - Insert a table (using the templates)

Click where you want to insert a table.

1. On the Insert tab, in the Tables group, click Table, point to Quick Tables, and then
click the template that you want.

2. Replace the data in the template with the data that you want.

TASK 8 - Insert a table

1. Click where you want to insert a table.

2. On the Insert tab, in the Tables group, click Table, and then, under Insert Table, drag to
select the number of rows and columns that you want.

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Adjust Column Width or Row Height

 Select the column or row you want to adjust

 Click the Layout tab under Table Tools on the Ribbon
 And use the Commands located in the Cell Size group. Word Quick Reference

To Insert a Column or Row:

Click the Layout tab under Table Tools on the Ribbon and use the commands
located in the Rows & Columns group.

To Delete a Column or Row:

Select the column or row you want to delete, Click the Layout tab under Table
Tools on the Ribbon, click the Delete button In the Rows & Columns group, and
select an appropriate option from the Menu.

To Adjust Column Width or Row Height:

Select the column or row you want to adjust, click the Layout tab under Table Tools
on the Ribbon, and use the Commands located in the Cell Size group.

TASK 9 - Convert text to a table

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1. Select the text that you want to convert.

2. On the Insert tab, in the Tables group, click Table, and then click Convert Text to Table.

3. In the Convert Text to Table dialog box, under Separate text at, click the option for the
separator character that you used in the text.

TASK 10 - Place a table inside another table

You can insert a nested table by clicking in a cell and then using any of the methods to insert
a table, or you can draw a table where you want the nested table.

TASK 11 – Insert different shapes

1. Click where you want to insert the shapes.

2. On the Insert tab, in the Illustrations group, click Shape.

TASK 12 - Insert a picture from a file

1. Click where you want to insert the picture.

2. On the Insert tab, in the Illustrations group, click Picture.

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TASK 12- Smart Art

1. From the Insert tab, select the SmartArt command in the Illustrations

2. A dialog box will appear. Select a category on the left, choose the desired SmartArt
graphic, then click OK.

3. The SmartArt graphic will appear in your document.

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To add text to a SmartArt graphic:

1. Select the SmartArt graphic. The SmartArt task pane will appear to the left.

2. Enter text next to each bullet in the task pane. The text will appear in the
graphic and will resize to fit inside the shape.

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3. To add a new shape, press Enter. A new bullet will appear in the task pane,
and a new shape will appear in the graphic. You can delete any bullets you're
not using to remove the shapes.

TASK 13-Chart

 Go to Insert Tab
 Go to illustrations panel
 Select Chart
 A panel is open to select chart type like columns, lines, Pie, Bar etc.

 Select chart type for example I select Pie chart it will show a new window which will show
chart panel for values and variables
 Enter your variables and Values
 And save it

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TASK 14-Screenshot

 Go to Insert Tab
 Go to illustrations panel
 Select Screenshot

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Exercise 15- Hyperlink:

Whenever you want to refer text to some source or link

 Select that Text

 Go to Insert Tab

 Select Hyper link

 Short key Ctrl + k

Write your desired website link in Address text field and click Ok button

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Exercise 16-Bookmarks:

If you're working on a long Word document, navigating through it can be a hassle.

This makes it difficult if you need to return to a specific location for further editing,
especially for those long documents. But Word 2013 lets you bookmark specific
parts of your document. Then, you can easily return to the location.

To insert a bookmark in Word, follow these steps:

1. Select the portion of your

document you'd like to bookmark
2. On the ribbon, click the Insert tab
3. Click Bookmark in the Links
grouping.
4. Type a name under Bookmark name. Bookmark names must begin

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with a letter and cannot contain spaces or special characters

5. Click Add

Opening Bookmarks in Word Once you insert bookmarks in your Word

documents, you can open them easily. This makes navigating through long
documents a breeze.

1. Click the Insert tab on the ribbon

2. Click Bookmark in the Links section
3. Select the name of the bookmark you would like to open
4. Click Go To

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TASK 17-Comments:

If you want to add some comment or want to comment on some word or line you
can add it by selecting that word or line and click on comment

TASK 18-- Change an inline picture to a floating picture, and vice versa

To make sure that the picture stays with text that references it — for example, a description
above the picture, position the picture as an inline picture. If you add two paragraphs above the
description, the picture will move down the page along with the description.

1. If the picture is not on a drawing canvas, select the picture. If the picture is on a drawing canvas,
select the canvas.
2. Under Picture Tools, on the Format tab, in the Arrange group, click Position.

3. If you don't see Position, click Arrange, and then click Position.
4. Do one of the following:

a) To change an inline picture to a floating picture, select the page position that you want.
b) To change a floating picture to an inline picture, select In Line with Text.

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Exercise 19 - Create new section breaks and applying header, footer.

1. Select the place on the document that the user desires to place a section break.

2. Click the Page Layout tab. In the Page Setup section, Click the button labelled
Breaks. Choose the desired break style to insert the section break. Repeat this
process until the desired number of sections has been reached. The headers must be
in different sections, not just on different pages, for these instructions to work. Be
sure to choose one of the options under Section Breaks under the Breaks button.

Set these sections to use different headers and footers:

1. Click in the section for which it is desired to create a different header or footer.
2. On the Insert tab, in the Header & Footer group, click Header or Footer.

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3. Click Edit Header or Edit Footer.

4. Select the header or footer that is located in the newly created section.

5. On the Headers & Footers tab, and in the Navigation group, click Link to Previous to
break the connection between the header and footer in the new section and the previous
section. Change the existing header or footer, or create a new header or footer for this
section.

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6. The new section will now display a different header or footer than the rest of the document.

7. Select Remove Content Control to get the header to change in different sections.

Tasks:

Format and edit a document which you have written in the last lab. It should have the following features:

 A cover page.
 A table which has at least 15 rows and 15 columns.
 A chart of the above inserted table.
 Chart should have a title and its axis should also have titles.
 It should also have some watermark.
 Apply header and footer to your document.
 A section of text with format painting.
 Insert a floating picture in the document.

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