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Week 4.2 Workshop Notes and Tutorial

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Nuwan Jayasekara
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34 views

Week 4.2 Workshop Notes and Tutorial

Uploaded by

Nuwan Jayasekara
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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ICT00010 Information Technology

Week 4.2: Create Tables


Data sets, particularly of numeric data, can often be presented more clearly and efficiently in a table than in a
paragraph of text. Tables present large amounts of data, or complex data, in a format that is easier to read and
understand by structuring it in rows and columns, which often include headers to explain the purpose or meaning
of the data.
There are two simple methods for creating blank tables:
• The Insert Table menu displays a grid in which you select a range of cells—up to 10 columns wide and
8 rows high—to create a table of that size. When you create a table this way, each row is one line high
and all the columns are of equal width.
• The Insert Table dialog box provides an interface in which you enter or select the number of rows and
columns you want to create, and you can specify a fixed or relative column width.

You can select AutoFit options when creating a table or any time thereafter

When you point to a table, a move handle appears in its upper-left corner and a size handle in its lower-right
corner. When the cursor is in a table, two Table Tools tabs— Design and Layout—appear on the ribbon.

©Copyright: 2021 Swinburne University of Technology CRICOS: 0011D TOID: 3059


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End-of-cell and end-of-row markers are visible only when formatting marks are displayed

Create tables from scratch or from text


Converting text to a table is particularly easy when the text has a consistent structure, such as that of a tabbed
list. You can convert cell entries that are separated by tabs, commas, paragraph marks, or another single
character. Similarly, you can convert any table to text that is separated by the same selection of characters.

Consistent text separation is key when converting between text and tables

©Copyright: 2021 Swinburne University of Technology CRICOS: 0011D TOID: 3059


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When converting a table to text, the text separator that you choose affects the text layout.

The effects of the standard text separator options

To create a blank page-width table with columns of equal width


1. On the Insert tab, in the Tables group, click the Table button.
2. In the grid, move the pointer across and down to select the number of columns and rows you want, and
then click the lower-right cell in the selection.
.
To convert text to a table
1. Ensure that the text you want to convert uses a consistent method of separating the content that will go
into the table cells.
2. Select the text that you want to convert.
3. On the Insert tab, in the Tables group, click the Table button, and then click Convert Text to Table.
4. In the Convert Text to Table dialog box, in the Separate text at section, click or enter the cell text
separator. Word evaluates the selected text and indicates the number of rows and columns that will fit
it.
5. In the Table size section, review the Number of columns entry against the selected content and adjust
it as necessary.

6. Adjust the Table size and AutoFit behavior settings, select the type of text separator, and then clickOK.

©Copyright: 2021 Swinburne University of Technology CRICOS: 0011D TOID: 3059


07/02/2021
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Apply table styles
To quickly and professionally format a table, you can apply one of the built-in table styles. These include a
variety of borders, shading choices, text colors, and other attributes to give the table a professional look.
When formatting a table, you can choose the table elements that you want to emphasize, such as
a header or total row or the first or last column, and you can format the table with banded columns or rows
to make the contents morelegible.

Built-in table style colors are controlled by the theme colors

To apply a built-in table style


1. Click anywhere in the table you want to format.
2. On the Design tool tab, in the Table Styles gallery, click the built-in style you want to apply.
• On the Borders menu, click the border configuration that you want to insert with
the selected settings.
• Click the Border Painter button, and then click individual table borders to apply
the selected settings.
• To remove selected cell borders, do either of the following:
o Select one or more cells, rows, or columns from which you want to remove the borders.
Then on the Design tool tab, in the Borders group, on the Borders menu, click No
Border.
o On the Layout tool tab, in the Draw group, click the Eraser button, and then click
individual table borders to remove them. Click the Eraser button again, press Esc,
or click away from the table to turn off the feature.

Tutorial task

Use the week-3 exercise file completed by you. (A copy is available in Week 4 documents file folder).

Using the table.pdf file as a guide, insert tables into the week-3 exercise file in the following pages:
o Executive Summary – Page 2
o Quantifying the value of international education – Page 6, & Page 8
o The economic contribution of international education – Page 12

©Copyright: 2021 Swinburne University of Technology CRICOS: 0011D TOID: 3059


07/02/2021

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