Lab 3.

Manage Tables and Lists

Objectives: To create, modify tables and lists.

3.1 Create tables

3.1.1 Convert text to tables
To convert text to a table or a table to text, start by clicking the Show/Hide paragraph mark on
the Home tab so you can see how text is separated in your document.

● Insert separator characters—such as commas or tabs—to indicate where to divide the text

into table columns .

Note: If you have commas in your text, use tabs for your separator characters.

● Use paragraph marks to indicate where you want to begin a new table row.

In this example, the tabs and paragraph marks will produce a table with 3 columns and 2 rows :

● Select the text that you want to convert, and then click Insert > Table > Convert Text to
Table.
● In the Convert Text to Table box, choose the options you want.

Under Table size, make sure the numbers match the numbers of columns and
rows you want.

Under AutoFit behavior, choose how you want your table to look. Word
automatically chooses a width for the table columns. If you want a different
column width, choose one of these options:
 ● Under Separate text at, choose the separator character you used in the text.

● Click OK. The text converted to a table should look something like this

3.1.2 Convert tables to texts

● Select the rows or table you want to convert to text.

● On the Layout tab, in the Data section, click Convert to Text.

● In the Convert to Text box, under Separate text with, click the separator
character you want to use in place of the column boundaries. Rows will be
separated by paragraph marks.
 ● Click OK.

Abc
>Xyz >Jkhbm
Gfjgv>Hjgj>Ghfvj
Jhgjm>kjgbnm>jhkj

3.1.3 Create tables by specifying rows and columns

● Open a blank Word document

● In the top ribbon, press Insert

● Click on the Table button

● Either use the diagram to select the number of columns and rows you need, or
click Insert Table and a dialog box will appear where you can specify the number of
columns and rows.
● The blank table will now appear on the page

3.2 Modify tables

3.2.1 Sort table data

● Select anywhere in the table.

● Select Table Tools Layout > Sort.

● Choose your sort criteria:

o Select the column you want to Sort by.

o To sort on a second column, select Then by and select another column.
o Select Ascending or Descending.
o To keep the header row at the top of the table, select Header row.

● Select OK.

3.2.2 Configure cell margins and spacing

● Cell Margins and Cell Spacing are two important settings in any Word Table but
they aren’t used much and not well understood.

● Cell margins are the spaces between your text and the edge of the cell. They can
be set separately for the top, bottom, and either side of the cells.

● To change the cell margins, we again click in the table and go to the Layout tab on
the right. Then click Cell Margins in the Alignment group

● Below you have the option of cell spacing

●

3.2.3 Merge and Split Cells

Merge cells

You can combine two or more table cells located in the same row or column into a single cell.
For example, you can merge several cells horizontally to create a table heading that spans
several columns.
1. Select the cells that you want to merge.
2. Under Table Tools, on the Layout tab, in the Merge group, click Merge Cells

Split cells

1. Click in a cell,or select multiple cells that you want to split.

2. Under Table Tools, on the Layout tab, in the Merge group, click Split Cells.

3. Enter the number of columns or rows that you want to split the selected cells into.
3.2.4 Split Tables

1. Put your cursor on the row that you want as the first row of your second table. In the
example table, it’s on the third row.

When you click inside the table, two new Table tools tabs appear on the
ribbon: DESIGN and LAYOUT. These tools are visible only when you are in the table,
for example, when you add content to the cells.

2. On the LAYOUT tab, in the Merge group, click Split Table.

The table splits into two tables.

You can split the table further, as long as there are multiple rows.

3.2.5 Configuring Repeating Row Header

1. Select the header row or rows that you want to repeat on each page. The selection must
include the first row of the table.
2. Under Table Tools, on the Layout tab, in the Data group, click Repeat Header Rows.

3.
 4. name 5. id 6. marks

7. 8. 9.

10. 11. 12.

13. 14. 15.

16. 17. 18.

19.

Or, you can use this approach:

1. In the table, right-click in the row that you want to repeat, and then click Table
Properties.
2. In the Table Properties dialog box, on the Row tab, select the Repeat as
header row at the top of each page check box.
3. Select OK.

3.3 Create and modify lists

 To start a numbered list, type 1, a period (.), a space, and some text. Then press
Enter. Word will automatically start a numbered list for you.
 Type* and a space before your text, and Word will make a bulleted list.

 To complete your list, press Enter until the bullets or numbering switch off.

3.3.1 Format Paragraphs into numbered and bulleted lists

● Select the text you want to change into a list.

● Go to Home> Bullets or Home> Numbering.

●

3.3.2 Change bullet characters and number formats

Change the bullet to a symbol

i. Select the text or bulleted list you want to change.

a. On the Home tab, in the Paragraph group, click the arrow next
b. Vcnv
c. Bn nbm
Khvj
vchvbn

to Bulleted List , and then click Define New Bullet.

ii. Click Symbol and then click the symbol you want to use.
iii. Click OK.

Change a bullet to a picture

1. Select the text or bulleted list you want to change.

2. On the Home tab, in the Paragraph group, click the arrow next to Bulleted

List , and then click Define New Bullet.

3. Click Picture and then browse for your picture from a file or Bing Image Search.
4. Click Insert.
5. Review what the picture bullets will look like and click OK to add it or change the
picture by repeating steps 3-5.

Change the bullet font

1. Select the text or bulleted list you want to change.

2. On the Home tab, in the Paragraph group, click the arrow next to Bulleted

List , and then click Define New Bullet.

 3. Click Font and then change the font properties to be used for the bullet. You can
choose settings on the Font tab or Advanced tab:

Define a new number format

001. Select the text or numbered list you want to change.

002. On the Home tab, in the Paragraph group, click the arrow next to Numbered

List , and then click Define New Number Format.

003. To change the style, click the down arrow next to Number style and choose
numbers, letters, or another chronological format.
004. To change the font size, style, and color, click Font and choose a setting on
the Font tab or Advanced tab:.

Tab Description

Font tab Change the bullet font, style, size, color, underline style, underline color, and effects.

Advanced tab Change the bullet font character spacing and OpenType features.

A. To append the numbering with a dash, parentheses, or another value,

enter it in the Number format field.
B. Mbv
1. hkvmh
005.
006. To change the number alignment, choose Left, Centered, or Right under
Alignment.
007. Click OK.

3.3.3 Increase and decrease list levels

To Change a List Level Using Numbers or Bullets:

● Place your cursor within the list item you wish to change to a different level.
● Under the "Home" tab, locate the "Paragraph" group > Click the [Numbering] or [Bullets]
icon

● Within the drop-down menu, click "Change List Level" > Click the level of organization you
would like to apply to the selected list item.

LAB 3 Exercise
Q1. Convert the below text into tables

Q2. Sort the below table totally and then split the table into two.

Q3. In the table Above, split the 3 row cells into 5 columns and 1 row and merge row 1 and 2.
rd