MELC: Demonstrate on adding tables in a document

L.O.: Insert a table

Modify a table
Format a table
Convert text to a table
How to Make Basic Tables in Word 
Let's start by learning how to make a basic table in Microsoft Word:

1. Insert a Table
You can create a basic Microsoft Word table in one of two ways:

Method 1. The Insert Tab

Click on the Insert tab, then click the Table button on the ribbon.

The Insert Table panel appears. Drag the cursor over the squares to specify the number of columns and rows
you want to create. Click to apply.

Method 2. The Insert Menu

Go to Insert > Table….

The Insert Table panel opens. Specify the number of columns and rows you need. (You can always add or
remove columns and rows later.)
Also select the Autofit Behavior you want the table to have. You've got several options:
 Initial column width. The default setting is Auto, which divides the entire width of your page window
across the number of columns in the table. Or, you can specify a different column width.
 AutoFit to contents. Resizes the column width based on the width of the content inside the column. 
 AutoFit to window. Distributes the columns equally across the entire width of the page window.
 Set as default for new tables. Check this option if you want the settings to be applied globally to all
new tables you create.
When you’re happy with the options you’ve selected, click OK.

2. Draw a Table
Or, you can draw a table in MS Word. This is a useful feature if you want to create an irregular or more
complicated table with columns and/or rows of varying widths.
To draw a table, click Insert > Table > Draw Table.

With your mouse or trackpad, click and drag the cursor to start drawing your table. You can begin by
drawing the outermost boundary of the table first.

Then, click and drag the cursor to create columns and rows inside the table. When you’re done, click
anywhere outside the table.
Here’s an example of an “irregular” table you can draw using this feature.

If you make a mistake, click Layout > Eraser to erase a line from the table.

Click and drag the eraser along the line you wish to erase. The line that'll be erased appears as a thick, red
line. Release the mouse or trackpad to erase.

Click outside the table when you’re done.

3. Convert Text to Tables and Vice Versa

Another way to create a table is by converting text into a table. This means you can take non-tabular data
from a CSV or plain TXT file and convert them into a table.
First, copy and paste the non-tabular data into your Word document.

With the text selected, go to Insert > Table > Convert Text to Table….

The Convert Text to Table panel opens. Specify the settings you wish to use. Click OK.

The text is then converted into a table.

You can also do the opposite, which is to convert a table into text.

Select the cells or entire table you want to convert. Next, click on the Layout tab then click the Convert
Table to Text icon.

The Convert Table to Text panel opens. This is where you'll decide how you want to separate text that's
currently in different columns. When you've made a selection, click OK.

For this example, I chose to separate text with commas. This is what the converted table looks like.
How to Edit Tables
At any time after creating your table, you can edit and customize it to look the way you want it to. Here are
some steps for editing tables in Microsoft Word:

1. Add a Column or Row

To add a row or column, click inside a table cell. Right-click on the mouse, then click Insert.

Select one of the following: 

 Columns to the Left. Adds a column to the left of the current column
 Columns to the Right. Adds a column to the right of the current column
 Rows Above. Adds a row above the current row
 Rows Below. Adds a row below the current row
 Cells … Inserts a cell and shifts the rest of the cells either to the right or down from where the cursor
is
 Table … Inserts a table inside the current cell
Or, with the cursor in one of the cells, you can click on the Layout tab.

Then choose of the following buttons on the ribbon:

 Insert Above. Inserts a row above the current cell
 Insert Below. Inserts a row below the current cell
 Insert Columns to the Left. Inserts a column to the left of the current cell
 Insert Columns to the Right. Inserts a column to the right of the current cell
Finally, you can add a new row when you’ve reached the last cell in the last row of your table. Simply press
tab and a new row appears.
2. Delete a Column or Row
To delete a cell, column, row, or table, click on the Layout tab > Delete.

Select one of the options that appear:

 Delete Cells …
 Delete Columns
 Delete Rows
 Delete Table
You can use the same steps to edit a table you've drawn. Or, you can use the Layout tab to add or delete
rows and columns.

Merge Cells
Sometimes you may want to merge cells to present information more clearly. To merge cells, click and
drag the cursor to select the cells you wish to merge.
On the Layout tab, click on the Merge Cells button.

Or, after selecting the cells to be merged, right-click on your mouse, then click Merge Cells.

Now the cells have been merged into one.

Split Cells
After merging cells, you can always split them again into separate cells. 
Place the cursor in the merged cell, then click Layout > Split Cells.
Or, right-click on your mouse, then click Split Cells…. 

Either way, the Split Cells panel pops up. Specify the number of columns and rows you want to split the cell
into. Click OK.

Split Table
You may decide that it makes more sense to split up a table into two separate tables. Microsoft Word lets
you do that easily, too.
In this example, I want to split the table right above the Accessories cell. And so, I'll place the cursor in that
cell. Next, click on the Layout tab, then click the Split Table button.

Now, we've got two separate tables.

Table Formatting
When you first create a table, it looks plain and boring. But Microsoft Word has many features so you can
format tables to look exactly the way you want them. Here are some common ways to format tables:

1. Table Styles
The easiest way to format a table is by using one of the pre-formatted table styles. Put the cursor in any cell
in the table. Click on the Table Design tab. Next, click on the arrow to expand the Table Styles group. 

Click on a style you want to use and it's applied immediately.

You can change any style you’ve selected. Again, click on Table Design, expand the Table Style group, then
click Modify Style. 

The Modify Style panel opens. Make the selections you want, then click OK.
2. Use Your Own Formatting
The Table Design tab gives you control over the appearance of every aspect of your table. Click on the Table
Design tab and any of the appropriate buttons on the ribbon.

Resize a Table
You can also resize your table. Click on any cell to select the table, then click and drag one of the corners
to resize it.
Or, you can use the Layout tab to resize individual cells, specific rows or columns, or the entire table. Select
the columns or rows you wish to resize. Specify the height and/or width you wish to apply.

You can also adjust column width by hand by using the Table Ruler. Click inside a column you want to
change. Then, drag the sliders in the Table Ruler to set to desired width.

Text Wrapping
If you want text to flow around the table, you can do so by changing its text wrapping. 
Click in any cell to select the table. Click Table > Table Properties….
In the Table Properties panel and under Text Wrapping, click Around > OK.

Now the text flows around the table.

Take note that the Table Properties panel allows you to format other qualities of the table, including:
 Size
 Alignment
 Positioning
 Borders and Shading

On the other tabs, you can change:

 Column, Row, and Cell Size
 Allow row to break across pages
 Repeat as header row at the top of each page
 Cell Vertical Alignment
 Alt Text (Title and Description) - more information about the table, to help people with vision or
cognitive impairment who may not see the table

GUIDE QUESTIONS:
Write your answers on a separate sheet of paper.

1. What are the two (2) methods of inserting a table?

2. What are the four (4) options in Autofit Behavior?

3. List down the procedure in drawing a table.

4. List down the procedure in converting texts to tables.

5. List down the procedure in converting tables to texts.

6. What are the six (6) options when inserting row or column to a table?

7. List down the procedure in merging cells.

8. List down the procedure in splitting cells.

9. What are the two (2) common ways to format tables? Discuss each.

10. What are the four (4) qualities of a table that can be formatted in the Table Properties?

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