Tables

Contents
What is a Table?
To Insert a blank Table
Another way of Inserting a Table
Navigating a Table
Selecting All or Part of a Table
To convert existing text to a Table
Modifying Tables
To add a row or column
To delete a row or column
To apply a Table style
To modify Table style option
Modifying a Table using the Layout tab
Sorting Data in a Table
Repeat a Table Heading on Subsequent Pages
Split a Table
Draw a Table
A Table
• A table is a grid of cells arranged in rows and columns.
Tables can be used to organize any type of content, whether
you're working with text or numerical data. In Word, you can
quickly insert a blank table or convert existing text to a
table. You can also customize your table using
different styles and layouts.

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To insert a blank table:
1. Place the insertion
point where you
want the table to
appear.
2. Navigate to
the Insert tab, then
click
the Table command.
3. This will open a
drop-down menu
that contains a grid.
Hover over the grid
to select the
number of columns
and rows you want.
4. Click the grid
to confirm your
selection, and a
table will appear.
5. To enter text, place the
insertion point in any cell, then
begin typing.
Another way of inserting a table
1. Click the Insert tab on the
Ribbon
2. Click on Table
3. Highlight the number of
columns and rows you’d like OR
4. Click Insert Table
5. Click the arrows to select the
desired number of columns
6. Click the arrows to select the
desired number of rows
7. Click OK
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Navigating a Table
Please see below to learn how to move around within a table.
To navigate between cells, use the Tab key or arrow keys
on your keyboard. If the insertion point is in the last cell,
pressing the Tab key will automatically create a new row.

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Selecting All or Part of a Table
There are times you want to select a single cell, an
entire row or column, multiple rows or columns, or an
entire table
Selecting an Individual Cell
• To select an individual cell,
move the mouse to the left
side of the cell until you see it
turn into a black arrow that
points up and to the right.
Click in the cell at that point
to select it.
Selecting Rows and Columns
• To select a row in a table, move
the cursor to the left of the row
until it turns into a white arrow
pointing up and to the right, as
shown below. To select multiple
rows this way, drag the mouse
down over the other rows once
you’ve selected one row.
• To select a column, move the
mouse over the column until you
see a black down arrow and
then click to select that column.
To select multiple columns, hold
the mouse down when you click
in the first column to be selected
using the black arrow cursor and
drag over the other columns to
select them.
Selecting an Entire Table
• To select an entire table, move
your mouse over the table until
you see the table selection icon
in the upper-left corner of the
table and click on it to select the
table.
When working within a table, the Table Tools tab appears in
the Ribbon, and includes the Design and Layout tabs.
To convert existing text to a table
• In the example below, each line of text contains part of a checklist,
including chores and days of the week. The items are separated
by tabs. Word can convert this information into a table, using the tabs
to separate the data into columns.
1. Select the text you
want to convert to a
table. If you're using
our practice file, you
can find this text on
page 2 of the
document.
2. Go to the Insert tab, then click
the Table command.
3. Select Convert Text to
Table from the drop-down
menu.
4. A dialog box will appear.
Choose one of the options
under Separate text at. This is
how Word knows what to put
into each column.
5. Click OK. The text will appear
in a table.

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Modifying tables
• You can easily change the appearance of your table once you've
added one to your document. There are several options for
customization, including adding rows or columns and changing
the table style.
To add a row or column:
1. Hover outside the table where
you want to add a row or
column. Click the plus
sign that appears.
2. A new row or column will be
added to the table.
• Alternatively, you
can right-click the
table, then hover
over Insert to see
various row and
column options.

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To delete a row or column:
1. Place the insertion
point in
the row or column you
want to delete.
2. Right-click, then
select Delete Cells from
the menu.
3. A dialog box will appear.
Choose Delete entire
row or Delete entire column,
then click OK.
4. The row or column will be
deleted.

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To apply a table style:

Table styles let you change the look and

feel of your table instantly. They control
several design elements, including color,
borders, and fonts.
1. Click anywhere in your
table to select it, then
click the Design tab on
the far right of the
Ribbon.
2. Locate the Table
Styles group, then
click
the More drop-
down arrow to see
the full list of
styles.
3. Select the table style you
want.
4. The table style will
appear.

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To modify table style options:
Once you've chosen a table style, you can turn various
options on or off to change its appearance. There are
six options: Header Row, Total Row, Banded
Rows, First Column, Last Column, and Banded
Columns.
1. Click anywhere in your
table, then navigate to
the Design tab.
2. Locate the Table Style
Options group,
then check or uncheck
the desired options.
3. The table style will be
modified.
Depending on the Table Style you've chosen,
certain Table Style Options may have a different effect.
You might need to experiment to get the look you want.

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To apply borders to a table:
1. Select the cells you
want to apply a
border to.
2. Use the commands on
the Design tab to
choose the
desired Line Style, Line
Weight, and Pen Color.
3. Click the drop-
down arrow below
the Borders command.
4. Choose a border
type from the menu.
5. The border will be
applied to the
selected cells.

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Modifying a table using the Layout tab
1. In Word, the Layout tab
appears whenever you
select your table. You can
use the options on this
tab to make a variety of
modifications.

2. Click the buttons in the

interactive below to learn
more about Word's table
layout controls.
Sorting Data in a Table
You can easily sort data in a table in either
ascending or descending order
To Sort Data in a Table:
1. Position your cursor in the table
2. Select the Layout tab under Table
Tools
3. Click the Sort button in the Data
group
4. Select the field to sort by
5. Select the order (ascending,
descending)
6. Choose if your table has a header
row (in the example below, the
table has a header row)
7. Click OK
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Repeat a Table Heading on Subsequent Pages
When you work with a very long table, it will be divided into
several pages. You can make adjustments to the table so that
the table headings appear on each page. Repeated table
headings are visible only in Print Layout view or when you
print the document.
1. Select the Layout tab under Table
Tools
2. Click Repeat Header Rows in the
Data group
3. In the table, right-click the row that
you want to repeat, and then click
Table Properties
4. In the Table Properties dialog box,
on the Row tab, select the Repeat as
header row at the top of each page.
5. Click OK

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Split a Table
Once you have a table in Word, you might decide to
split that table into two or more tables. This way, you
can create smaller tables, or add text in between two
tables.
1. Put your cursor on the row that you want as the first row of your
second table. In the example table, it’s on the third row.
2. Select the Layout tab under
Table Tools
3. Click Split Table in the Merge
group

The table splits into two tables

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Draw Table
Click the link to watch the video on how to draw a Table in Word.
https://www.youtube.com/watch?v=DYdgnWkf2_Y
Reference:
Word 2016 Tables
• https://edu.gcfglobal.org/en/word2016/tables/1/
• https://www.montclair.edu/media/montclairedu/oit/documentation
/office2016/Word-2016,-
Creating-a-Table.pdf
• https://www.youtube.com/watch?v=DYdgnWkf2_Y
Assessment
• Goto Schoolbook and open the Assessment Folder