Autocount 2

AutoCount Computerized Accounting Course Book 4th Edition
Chapter 2 AR and AP Entry

Bab 2 Catatan AR dan AP
Learning AutoCount Sdn Bhd enjoys 45 days credit term from all suppliers and offers 30 days credit term to
his regular customers. Sometimes deposits will be collected from customers and the deposit can be used to
offset outstanding debts as part of payment received from customers. Excessive deposit will berefunded.
Learning AutoCount Sdn Bhd menikmati tempoh kredit selama 45 hari dari semua pembekal dan menawarkan tempoh kredit 30
hari kepada pelanggan biasanya. Kadang-kala deposit dikutip dari pelanggan dan kemudiannya digunakan sebagai sebahagian
daripada bayaran untuk ofset baki hutang pelanggan tersebut. Deposit berlebihan akan dipulangkan.
PT and NORA are the only salespersons that handling all credit customers.
PT dan Nora adalah jurujual yang menangani semua pelanggan kredit.
Complete the following tasks by using the same account book you have created in Chapter 1.
Habiskan tugasan berikutnya dengan menggunakan buku akaun yang telah anda cipta di Bab 1.
Task 2.1 Sales Agent Maintenance (General Maintenance > Sales Agent Maintenance)
Senggaraan Ejen Jualan (Senggaraan Umum > Senggaraan Ejen Jualan)
 Create the following sales agents:

Cipta ejen-ejen jualan berikut:
Sales Agent Description

Ejen Jualan Huraian
PT PAK TARIK
NORA NORA MANIS
Task 2.2 Assigning Agent and Credit Term (Debtor Maintenance; Creditor Maintenance)
Memilih Ejen dan Tempoh Kredit (Senggaraan Penghutang; Senggaraan Pemiutang)
 Assign agent and credit term to debtors/creditors as below:

Pilih ejen dan tempoh kredit bagi penghutang/pemiutang berikut:
Debtor/Supplier Agent Credit Term

Penghutang/Pemiutang Ejen Tempoh Kredit
CUSTOMER 1 NORA Net 30 days

CUSTOMER 2 PT Net 30 days
CUSTOMER 3 PT Net 30 days
SUPPLIER A Net 45 days
SUPPLIER B Net 45 days
SUPPLIER C Net 45 days
© All
2019Rights Reserved
by Peter Tan, Edited by M.Nazzel
8
(To record credit sales if have Accounting Package only)

Task 2.3 Transaction: A/R Invoice (A/R Invoice shortcut icon)
Urusniaga: Invois A/R (Ikon pintas Invois A/R)
 Record the following credit sales:

Rekod jualan kredit berikut:
Debtor Journal Type Invoice No Date Sales A/C Detail Desc Amount Description
Penghutang Jenis Jurnal No.Invois Tarikh Akaun Jualan Huraian Butiran Amaun Huraian
300-C001 <<New>> 500-0000

SALES 15 Jan Item 1233 5,000 Sale
Customer 1 I-000001 Sales
300-C001 <<New>> 500-0000
300-C002 <<New>> 500-0000
(To record Sales Return or Discount Given if have Accounting Package only)
Task 2.4 Transaction: A/R Credit Note (A/R Credit Note shortcut icon)
Urusniaga: Nota Kredit A/R (Ikon pintas Nota Kredit A/R)
 Record the following Credit Note for goods returned by customer 300-C001
Rekod Nota Kredit mengenai pulangan barangan oleh pelanggan 300-C001
Journal Detail Knockoff

Debtor Type CN Type Desc CN No Date Debit A/C Desc Amt Knockoff Date
Penghutang Jenis Jenis CN Huraian No.CN Tarikh Akaun Debit Huraian Amaun Knockoff Tarikh
Jurnal Butiran Knockoff
510-0000
300-C001 Spoilt <<New>> Item
Customer 1
SALES RETURN 20 Jan Sales 100 I-000002 20 Jan
item CN-000001 1236
Return
(To record payment received from Customers under credit term)

Task 2.5 Transaction: A/R Payment (A/R Payment shortcut icon)
Urusniaga: Bayaran A/R (Ikon pintas Bayaran A/R)
 Record the following payment received from customer 300-C001

Rekod bayaran diterima daripada pelanggan 300-C001
Paym Knockoff
Paym
Debtor Description OR No Date Cheque No Amount Knockoff Date
Method
Penghutang Huraian No.Resit Rasmi Tarikh No Cek Amaun Knockoff Tarikh
Cara Bayaran
Bayaran Knockoff
300-C001 Payment <<New>>

Customer 1 on account OR-000004
18 Jan CIMB-KL RHB 123456 2,000 I-000001 18 Jan
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9
(To record credit purchases if have Accounting Package only)

Task 2.6 Transaction: A/P Invoice (A/P Invoice shortcut icon)
Urusniaga: Invois A/P (Ikon pintas Invois A/P)
 Record the following Invoices received from suppliers:

Rekod invois-invois yang diterima daripada pembekal-pembekal:
Journal Supplier
Creditor Inv No Date Purchase A/C Detail Desc Amount Description
Type Inv No
Pemiutang No.Invois Tarikh Akaun Belian Huraian Butiran Amaun Huraian
Jenis Jurnal No.IV Pembekal
400-S001 <<New>> 610-0000

PURCHASE 445566 11 Jan Item 1222 1,500 Purchases
Supplier A PI-000001 Purchases
400-S001 <<New>> 610-0000
PURCHASE 445577 13 Jan Item 1255 2,500 Purchases
Supplier A PI-000002 Purchases
400-S003 <<New>> 610-0000

PURCHASE 778899 14 Jan Item 1244 900 Purchases
Supplier C PI-000003 Purchases
(To record purchase return or discount received if have Accounting Package ONLY)
Task 2.7 Transaction: A/P Credit Note (A/P Credit Note shortcut icon)
Urusniaga: Nota Kredit A/P (Ikon pintas Nota Kredit A/P)
 Record the following Credit Note that received from supplier on goods returned to him, and knock
off the supplier invoice 445566.
Rekod Nota Kredit diterima daripada pembekal mengenai pulangan barangan kepadanya, kemudian knockoff invois pembekal 445566:
Supplier Knockoff
Journal
Creditor CN Type CN No Desc CN No Date Credit A/C Amt Date
Type
Pemiutang Jenis CN No.CN Huraian No.CN Tarikh Akaun Kredit Amaun Tarikh
Jenis Jurnal Pembekal Knockoff
612-0000
400-S001 Incorrect <<New>> 12
PURCHASE RETURN CN-4456 Purchases 150 12 Jan
Supplier A Item PR-000001 Jan
Return
(To record payment made to supplier under credit term)

Task 2.8 Transaction: A/P Payment (A/P Payment shortcut icon)
Urusniaga: Bayaran A/P (Ikon pintas Bayaran A/P)
 Record the following payment made to Supplier A

Rekod bayaran kepada Supplier A:
PV No Paym Cheque Paym Knockoff

Creditor Description Date Knockoff
No.Baucar Method No Amount Date
Pemiutang Huraian Tarikh Knockoff
Bayaran Cara Bayaran No Cek Amaun Bayaran Tarikh Knockoff
400-S001 Payment <<New>> 27 Invoice 27

CIMB-KL 220013 500
Supplier A on account PV-000004 Jan 445566 Jan
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10
Task 2.9 Add New Special Account: Deposit (G/L > Account Maintenance)
Tambah Akaun Khas Baru: Deposit (L/A > Senggaraan Akaun)
 Add the following special account of ‘Bank, Cash, Deposit’:

Tambah akaun khas ‘Bank,Tunai, Deposit’:
Account Account Type Account No. Description Payment Method Journal Type
Akaun Jenis Akaun No Akaun Huraian Cara Bayaran Jenis Jurnal
CUSTOMERS CUSTOMERS
450-0000 BANK
DEPOSIT DEPOSIT
Task 2.10 Transaction: A/R Deposit

Urusniaga: Deposit A/R
 Record the receiving of deposit from Customers: (A/R > A/R Deposit Entry)
Rekod deposit diterima daripada pelanggan: (A/R > Catatan Deposit A/R)
Deposit A/C Debtor A/R Deposit No Date Description Payment Method Payment Amt
Akaun Deposit Penghutang No Deposit A/R Tarikh Huraian Cara Bayaran Amaun Bayaran
CUSTOMERS 300-C001 <<New>> Deposit
25 Jan CIMB-KL 300
DEPOSIT Customer 1 OR-000005 Received
CUSTOMERS 300-C003 <<New>> Deposit
Customer 3 OR-000006
25 Jan CIMB-KL 300
DEPOSIT Received
 Use the Deposit amount of Customer 1 to knock off invoice I-000001 (treat as payment
received): (A/R Payment shortcut icon)
Amaun deposit Customer 1 digunakan untuk knockoff invois I-000001 (sebagai bayaran diterima): (Ikon pintas Bayaran A/R)
Knockoff
Debtor Description OR No Date Paym Method Paym Amt Knockoff
Date
Penghutang Huraian No.Resit Rasmi Tarikh Cara Bayaran Amn Bayaran Knockoff
Tarikh Knockoff
Transferred
300-C001 <<New>> 27 CUSTOMERS Invoice 27
From 300
Customer 1 OR-000007 Jan DEPOSIT I-000001 Jan
Deposit
 For deposit amount of Customer 3, forfeit half and refund the other half:
(A/R > A/R Deposit Entry, View, Forfeit & Refund)
Bagi deposit Customer 3, separuhnya dirampas dan selainnya dibayarbalik: (A/R > Catatan Deposit A/R, Tonton, Rampas & BayarBalik)
Forfeited AC No Forfeited Amt Forfeit Date Refund Doc No Refund Date Paym Method Paym Amt
No Akaun Rampas Amaun Rampas Tarikh Rampas No Dok BayarBalik Tarikh BayarBalik Cara Bayaran Amaun Bayaran
500-0000
150 30 Jan <<New>> 30 Jan CASH 150
Sales
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Task 2.11 A/R Statement (A/R > A/R Debtor Statement Report)
Penyata A/R (A/R > Laporan Penyata Penghutang)
 View the Statement of Customer 1 from 01/01/yyyy to 31/01/yyyy.

Tonton Penyata untuk Customer 1 dari 01/01/yyyy hingga 31/01/yyyy
 Change the amount of CN-000001 (20/01/yyyy) from RM 100 to RM 110.00, then preview the State-
ment again.
Tukar amaun CN-000001 (20/01/yyyy) dari RM 100 ke RM 110, kemudian pratonton semula Penyatanya.
Task 2.12 Returned Cheque (A/R > A/R Receive Payment >Edit)
Cek Dikembalikan (A/R > Terima Bayaran A/R, Edit)
 Cheque received from Customer 1 (dated 18-01-yyyy, RHB 123456, RM 2000) is bounced and re-
turned by the bank on 25/01/yyyy. Update the related AR Received Payment (OR-000004).
Cek diterima daripada Customer 1 (bertarikh 18/01/yyyy, RHB 123456, RM 2000) tidak sah dan dipulangkan oleh bank pada
25/01/yyyy. Kemaskini Bayaran A/R yang berkaitan (OR-000004)
 View the Statement of Customer 1 again from 01/01/yyyy to 31/01/yyyy.

Tonton semula Penyata untuk Customer 1 dari 01/01/yyyy hingga 31/01/yyyy
Task 2.13 Post Dated Cheque and A/R Statement (A/R > A/R Receive Payment)
Cek Tunda dan Penyata A/R (A/R > Terima Bayaran A/R)
 Customer 1 has issued another cheque RHB 123477, RM 2000, dated 05/02/yyyy (to replace
the returned cheque). Record the AR Received Payment (Payment Method = CIMB-KL, knock off
invoice I-000001).
Customer 1 mengeluarkan cek RHB 123477, RM 2000, bertarikh 05/02/yyyy (sebagai gantian cek dikembalikan). Catatkan terima
bayaran A/R dan knockoff invois I-000001)

Tonton Penyata untuk Customer 1 dari 01/01/yyyy hingga 31/01/yyyy.

Tonton Penyata untuk Customer 1 dari 01/01/yyyy hingga 05/02/yyyy
Task 2.14 Backup (Tools > Backup)

Sandar (Alatan > Sandar)
 Backup the account book using Backup Filename: ‘Backup Task 2.14’
Sandar buku akaun, gunakan nama fail sandar: ‘Backup Tsk 2.14’
 End of chapter 
Tamat bab ini
© All
2019Rights Reserved
autocount Computerized Accounting Course Book 4th Edition Lecturer’s Guide 1
Introduction to Chapter 2
Continue from Chapter 1, this chapter introduces entries related to AR module and AP module. Please be
reminded that we are doing AR/AP Invoice entries and AR/AP Credit Note entries here because we are
now using only accounting modules (GL, AR and AP). Later in chapter 5, when Stock, Sales and Purchase
modules are activated, most of invoices and credit notes will created at Sales module and Purchase
module, and entries will be posted to GL, AR and AP modules automatically. This chapter will need 1 to 2
sessions.
The learners are expected to learn how to:
• Create sales agents

• Assign agent and credit term to debtors/creditors
• Record entries of AR/AP Invoices, Credit Notes, and Payments
• Make use of special account of Deposit and its related entries
• View Debtor Statement
• Record returned cheques and post-dated cheques
• Backup a database
 End of chapter 
© 2015 by Peter Tan, Edited by Nazzel

Task 2.1 Sales Agent Maintenance Maintain the sales person details to Account Book
At the top menu bar,
 go to General Maintenance > Sales Agent Maintenance ,
 click New to maintain the following agent, OK..
1 click New
2 key in Sales Agent code
and description
3 OK
© 2015 by Peter Tan, 2019 Edited by Nazzel

AutoCount Computerized Accounting Course Book 4th Edition Lecturer’s Guide 1
Task 2.2 Assigning Agent and Credit Term to individual debtor

At the top menu bar, At Debtor Main Screen
 go to A/R > Debtor Maintenance (or click on Debtor shortcut label), click to highlight a debtor, click on
Edit, click on drop-down button to assign Agent and Credit Term... Save...
 do the same for all 3 debtors...
1 highlight a
debtor and
click Edit
2 select
Agent and
Credit Term
3 Save

 On the listing grid, right click on any column header to open the Column Chooser, drag out the column
of Credit Term... and remove unwanted columns..... Save the layout as default layout.
Show during class

At the top menu bar At the Creditor Main Screen, click

 do the same for creditors at A/P > Creditor Maintenance (or Creditor shortcut label)... assign Credit
Terms.
Use Column Chooser

All transacstions are recorded

Chapter 2 AR and AP Entry based on hardcopy of documents
because only using Accounting Package
Task 2.3 Transaction: AR Invoice To record credit sales when only Accounting Pacakge is used
At Debtor Main Screen,
 click on A/R Invoice shortcut icon (or go to A/R > A/R Invoice Entry, click Create a new A/R Invoice)...
 select Debtor: 300-C001

 default Journal Type is: Sales
 Invoice No is auto-run, showing <<New>>... and observe the Next Possible No: I-000001
 define Date: 15/01/yyyy
 click on ‘+’ button to select Sales A/C: 500-0000 key in detailed description: Item 1233
 key in Amount: 5,000 key in description: Sale
 check the checkbox of ‘After save, proceed with new invoice entry’
 click Save.
1 select
Account to be debited Debtor
2 define
Date
(account to
be credited)
3 click on ‘+’ to add a row, select Sales A/C,
key in detailed description and amount
4 key in
description
5 Save

 proceed with next invoice: I-000002

(it is faster to use Copy Invoice)
1 Click on Copy Invoice > Copy from other Invoice
2 Search
3 select a document to
copy from
4 OK

5 edit the contents

accordingly (debtor, date,
description, amount…)
Then Save.

 and do the same for invoice: I-000003

The listing grid will look like this:


To record sales return or discount given when
Task 2.4 Transaction: AR Credit Note only Accounting Package is in used
At Debtor Main Screen At the top menu bar
 click on A/R Credit Note shortcut icon (or go to A/R > A/R Credit Note Entry, click Create a new A/R
Credit Note)...
 default Journal Type is: Sales
 select CN Type: Return (Can create new CN Type or choose discount, depending on situation)
 key in Description: Spoilt Item (Repeat the same for reason)
 CN No is auto-run, showing <<New>>... and observe the Next Possible No: CN-000001
 click on ‘+’ button to select Debit A/C: 510-0000
 key in detailed Description: Item 1234
 key in Amount: 100.00
 under Knock-off Invoices section, check the checkbox of invoice I-000002 dated 19/01/yyyy
the value of Unapplied Amount will become zero. Knock off Date change to 20/01/yyyy
 click Save. (you may also choose Save & Preview, to view the printing layout.)
(Account to be credited)
Spoilt item
(can key in or leave blank)
(Account to be debited)
Purpose of knock-off is to have the CN amount

to reduce the outstanding amount of sales invoices
I-000002 Original Amount is RM7,000 but after Knock-Off with CN-000001 of RM110,
outstanding amount for I-000002 has been reduced to RM6,890

Task 2.5 Transaction: AR Payment To record payment received from Trade Debtors
At the Debtor Main Screen At the top menu bar
 click on A/R Payment shortcut icon (or go to A/R > A/R Receive Payment, click Create a new A/R
Payment)...
 select Debtor: 300-C001 key in Description: Payment on account
 define Date: 18/01/yyyy select Payment Method: CIMB-KL
 Official Receipt No is auto-run according to payment method, showing <<New>>... and observe the
Next Possible No: OR-000004 (next possible no will only show once payment method has been selected)
 key in Cheque No: RHB 123456 key in Payment Amount: 2000.00
Knock Off Date is 18/01/yyyy
 click Save.
Purpose of knock-off is to have the cheque amount

to reduce the outstanding amount of sales invoices
I-000001 Original Amount is RM5,000 but after Knock-Off with this AR Payment of RM2,000
outstanding amount for I-000001 has been reduced to RM3,000

Task 2.6 Transaction: AP Invoice (to record credit purchases when using Accounting Package only)
At Creditor main screen At the top menu bar
 click on A/P Invoice shortcut icon (or go to A/P > A/P Invoice Entry, click Create a new A/P Invoice)...
 select Creditor: 400-S001
 default Journal Type is: Purchase
 key in the Supplier’s Invoice No: 445566 the Invoice No will be auto-run (PI-000001)
 click on ‘+’ button to select Purchase A/C: 610-0000 key in detailed Description: Item 1222
 key in Amount: 1,500 key in Description: Purchases
 check the checkbox of ‘After save, proceed with new invoice entry’
 click Save.
(account to be credited)
(external document no
from supplier)
(Internal document no)
(account to be debited)

 proceed with next invoice…. (use Copy Invoice) *optional

 click on Copy Invoice > Copy from other invoice, Search, OK…
 key in Supplier’s Invoice No (and also Invoice No): 445577… change the date, description and
amount, Save.

 do the same for the third A/P invoice entry…

The listing grid will look like this:


(to record purchase return and discount received
Task 2.7 Transaction: AP Credit Note when only Accounting Package is used)
 click on A/P Credit Note shortcut icon (or go to A/P > A/P Credit Note Entry, click Create a new A/P Credit
Note)...
 select Creditor: 400-S001 default Journal Type is: Purchase select CN Type: Return *can create other CN Type
 key in the Supplier’s CN No: CN-4456 and the CN No is auto-run: (PR-000001)
also for reasons
 key in Description: Incorrect Item define Date: 12/01/yyyy
 click on ‘+’ button to select Credit A/C: 612-0000
 key in Amount: 150.00
 under Knock-off Invoices section, check the checkbox against invoice 445566 dated 11/01/yyyy
Knock off Date is 12/01/yyyy
 click Save.
Account to be debited
Internal document no
External document no from supplier
(can leave empty)
Account to be credited
Knock off is to have the CN amount to

reduce outstanding amount of Supplier Invoices
Supplier Inv No 445566 original outsatnding amount is RM1,500 but after knock-off against CN-4456,
outstanding amount has reduced to RM1,350

Task 2.8 Transaction: AP Payment (to record payment made to trade creditors)
 click on A/P Payment shortcut icon (or go to A/P > A/P Payment, click Create a new A/P Payment)...
 select Creditor: 400-S001 key in Description: Payment on account
 select Payment Method: CIMB-KL
 Payment Voucher No is auto-run according to payment method, showing <<New>>... and observe the
Next Possible No: PV-000004 (next possible no will only appear after payment method has been selected)
 key in Cheque No: 220013 (the cheque number is auto-run according to last keyed-in number of this
payment method)
 key in Payment Amount: 500.00
 under Knock-off Invoices section, check the checkbox of invoice 445566 dated 11/01/yyyy
 click Save.

Task 2.9 Add New Special Account: Deposit (special account as need to create link with debtor
At the top menu bar and payment methods)
 go to G/L > Account Maintenance
 click on Bank, Cash, Deposit
 select option button of Deposit … Current Liabilities
 key in Account No: 450-0000 and Description: Customers Deposit
 the Payment Method is auto-filled with ‘Customers Deposit’
 define the Journal Type as: Bank
 click Save


Task 2.10 Transaction: AR Deposit (to record deposit received from trade debtors)
Deposit Entry
At the top menu bar
 go to A/R > A/R Deposit Entry
 click on Create a new A/R Deposit
 select the Deposit Account: Customers Deposit
 define Date: 25/01/yyyy key in description: Deposit received
 assign Payment Method: CIMB-KL
 check the checkbox of ‘After save, proceed with A/R Deposit’
 click Save.
(Next possible no: OR-000005)
Account credited
Account debited

 click on Copy A/R Deposit > Copy from other A/R Deposit, click Search, OK..
 change the Debtor to 300-C003
 Date: 25/01/yyyy
 click Save.

Deposit Received Used to Knock-Off Outstanding Sales Invoice

Deposit to use as payment method
On the top menu bar, go to A/R > A/R Payment. Click create new A/R Payment
 click on A/R Payment shortcut icon.
 select Debtor: 300-C001 key in description: Transferred from Deposit
 click to select Payment Method: Customers Deposit
 highlight the deposit OR-000005 and click OK
 the OR No is auto-run (Next Possible No: OR-000007)
 the Payment Amount is auto-filled: 300.00
 under the Knock-off Invoice section, check the checkbox of invoice I-000001 dated 15/01/yyyy
 click Save.
account credited
account debited

Deposit Received being forfeited and refund

Deposit forfeit and refund
At the top menu bar
 go to A/R > A/R Deposit Entry
 highlight OR-000006, click on View
 click on Forfeit & Refund
 check the checkbox of Forfeited Deposit
 select Forfeited Acc.No.: 500-0000
 key in Forfeited Amount: 150.00
 define Forfeited Date: 30/01/yyyy
 check the checkbox of Refund Deposit
 Refund Doc.No: <<New>>
 Refund Description: Refund to Customer 3 (auto-filled)
 define Refund Date: 30/01/yyyy
 click on ‘+’ button to select Payment Method: Cash
 key in Payment Amt: 150.00
 click Save.
Account debited
9 summary
2 click View
4 check Forfeited
Deposit 5 select account,
key in amount
account credted and date
1 select
document 6 check Refund Deposit 7 define Refund date
account credited
8 select Payment
Method, key in Amount
3 click Forfeit
& Refund

Task 2.11 AR Statement
 go to A/R > Debtor Statement Report

 define Date Range: 01/01/yyyy to 31/01/yyyy
 for Debtor, use Filter by multi-select to select 300-C001, OK
 click on Inquiry
1 define date range

and select debtor(s)
2 click 4 click
Inquiry Preview
3 click ‘+’ to
expand

 click on Preview
 select ‘2’ or Debtor Statement-6 Months, OK
 click on CN-000001
(address and contact no is based on

Task 1.2 Company Profile)
5 click to
drill down (i.e. finger pointing)
 click on Edit
 change the Amount to 110.00
 under Knock-off Invoices section, uncheck and check again the checkbox of invoice I-000002
 click Save

7 change amount
to 110.00
6 click Edit 9 Save

8 uncheck and
check again

 exit the Debtor Statement preview screen (after edit, debtor statement report will not auto refresh)
 click on Inquiry to refresh
 (the Debtor Statement has been updated)
10 the amount
is changed

Task 2.12 Returned Cheque

At the top menu bar
 go to A/R > A/R Receive Payment
 highlight the row of OR-000004, click Edit
 check the checkbox of Is RCHQ for cheque number RHB123456
 click to define the RCHQ Date to 25/01/yyyy
(the knock-off status is automatically unchecked)
 click Save.
1 check Is 2 define date

RCHQ of return
3 Save

 to view the Statement again..

to A/R > Debtor Statement Report
At the top menubar go

Task 2.13 Post Dated Cheque and AR Statement

At debtor main screen At the top menu bar
 click on A/R Payment shortcut icon (or go to A/R > A/R Receive Payment, click Create a new A/R
Payment)...
 select Payment Method: CIMB-KL
 Official Receipt No is auto-run according to payment method, showing <<New>>... and observe the
Next Possible No: OR-000008
 key in Cheque No: RHB 123477
 click Save.

 to view the Debtor Statement….

 go to A/R > Debtor Statement Report

 exit the preview screen


Task 2.14 Backup
 go to Tools > Backup

- use the same backup destination folder
- change the Backup Filename to: Backup Task 2.14
- click on Backup To
- wait until the following message appears… OK..Close.

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AutoCount Computerized Accounting Course Book 4th Edition

Chapter 2 AR and AP Entry

 Create the following sales agents:

Sales Agent Description

 Assign agent and credit term to debtors/creditors as below:

Debtor/Supplier Agent Credit Term

CUSTOMER 1 NORA Net 30 days

(To record credit sales if have Accounting Package only)

 Record the following credit sales:

300-C001 <<New>> 500-0000

Journal Detail Knockoff

(To record payment received from Customers under credit term)

 Record the following payment received from customer 300-C001

300-C001 Payment <<New>>

(To record credit purchases if have Accounting Package only)

 Record the following Invoices received from suppliers:

400-S001 <<New>> 610-0000

400-S003 <<New>> 610-0000

(To record payment made to supplier under credit term)

 Record the following payment made to Supplier A

PV No Paym Cheque Paym Knockoff

400-S001 Payment <<New>> 27 Invoice 27

 Add the following special account of ‘Bank, Cash, Deposit’:

Task 2.10 Transaction: A/R Deposit

 View the Statement of Customer 1 from 01/01/yyyy to 31/01/yyyy.

 View the Statement of Customer 1 again from 01/01/yyyy to 31/01/yyyy.

 View the Statement of Customer 1 from 01/01/yyyy to 31/01/yyyy.

 View the Statement of Customer 1 from 01/01/yyyy to 05/02/yyyy.

Task 2.14 Backup (Tools > Backup)

Chapter 2 AR and AP Entry

The learners are expected to learn how to:

• Create sales agents

© 2015 by Peter Tan, Edited by Nazzel

Chapter 2 AR and AP Entry

© 2015 by Peter Tan, 2019 Edited by Nazzel

Chapter 2 AR and AP Entry

Task 2.2 Assigning Agent and Credit Term to individual debtor

© 2015 by Peter Tan, 2019 Edited by Nazzel

© 2015 by Peter Tan, 2019 Edited by Nazzel

At the top menu bar At the Creditor Main Screen, click

Use Column Chooser

© 2015 by Peter Tan, 2019 Edited by Nazzel

All transacstions are recorded

 select Debtor: 300-C001

© 2015 by Peter Tan, 2019 Edited by Nazzel

 proceed with next invoice: I-000002

1 Click on Copy Invoice > Copy from other Invoice

© 2015 by Peter Tan, 2019 Edited by Nazzel

5 edit the contents

© 2015 by Peter Tan, 2019 Edited by Nazzel

 and do the same for invoice: I-000003

© 2015 by Peter Tan, 2019 Edited by Nazzel

The listing grid will look like this:

© 2015 by Peter Tan, 2019 Edited by Nazzel

Chapter 2 AR and AP Entry

Purpose of knock-off is to have the CN amount

© 2015 by Peter Tan, 2019 Edited by Nazzel

Chapter 2 AR and AP Entry

Purpose of knock-off is to have the cheque amount