USER MANUAL

FICO
Accounts Payable

GOLD STONE CEMENT LIMITED

SAP Implementation Partner

Version 1

Prepared By: Tanmoy Das

 User manual Accounts payable

Scenario
No Scenario Description Remarks
Pass /
User Acceptance Testing Scenarios Fail
1 Processing an invoice without PO  
2 Display vendor line items  
3 Creating a vendor credit memo/debit note  
4 Voucher print for vendor credit memo/debit note  
5 Payment against an invoice  
 6 Partial Payment  
 7  Bank Payment voucher print  
 8  Vendor payment advise print  
 9  Document reversal  
     
     
     
     
     
     
     
     
     
     

2
 User manual Accounts payable

Process Steps
For non po based invoice posting follow below steps.

Enter Vendor Invoice Non PO (T. Code – FB60)

TRANSACTIONAL STEPS

No. BUSINESS PROCESS TRANS Input Data Input Data

STEPS CODE Description
1 Vendor Invoice Posting FB60

Vendor (credit) 108000

Invoice date 24.03.2020
Posting date 24.03.2020
Reference UAT TEST 001
Amount 1225
Text UAT TEST 001
GL Account (Dr) 7002000
Cost Centre GS01001
Profite Center MLFCM001
Tax code GA
Withholding tax B1
   
Screen shots are as followes:-

Give Vendor

Tick on Give posting and

calculate tax document
date/invoice
Give section
code Give
reference
Give
description Give amount

Choose tax
Give gl code from
drop down
Give
amount/*

3
 User manual Accounts payable
Give + to
copy the text

Give
business
area
Give cost
Then click on payment tab for payment conditions. See below screen shots. center

Click here to give

payment condition

Give payment term and

payment method as per
your requirement.

Then click on withholding tax tab from the first screen for TDS tax code.

Click on
withholding tax
tab

Give TDS tax

code

4
 User manual Accounts payable

Then click on simulate button to check the journal entry.

After clicking on simulate button next screen will come.

Click here to post

the document.

After checking the journal entry click on post or save button on the top of the screen shot.

After clicking on post button, document number will be generated.

5
 User manual Accounts payable

Process Steps
For vendor line item display

Vendor line item display (T. Code – FBL1N)

No. BUSINESS PROCESS TRANS Input Data Description Input Data
STEPS CODE

1 Vendor line item FBL1N Vendor account  108000

display
Company code GS01 
select-open item or cleared items or all
items ALL 
Type select  
Normal items  
Special GL transactions  
Noted items  
Parked items  
Customer lines  
Click Execute  
   
   

After entering the tcode below screen will come.

6
 User manual Accounts payable

To check single vendor

details give vendor code
here.

Click here for

multiple
Click here to
execute the report.
Click here to check
all line item.

If needed give date

range here.

Mark the check box

as per your
requirement.

After filling the details click on execute button .

7
 User manual Accounts payable
Red line items are payables against this vendor.

And green line items are already paid or cleared items.

To export the report in excel follow below screen shot.

Click on spreade sheet, After clicking next screen will come

Click on
tick to
execute.

After click next window will come.

8
 User manual Accounts payable

Give the file name and click on save button to save the excel file.

Process Steps
For vendor line vendor credit memo.

Vendor Credit Memo (T. Code – FB65)

TRANSACTIONAL STEPS
No. BUSINESS PROCESS STEPS TRANS Input Data Input Data
CODE Description
1 Vendor (credit)  108000
Invoice date  24.03.2020
Posting date  24.03.2020
Reference  Uat testmemo 001
Amount  2125
Credit Memo Parking FB65 Text  

9
 User manual Accounts payable

GL Account (Dr)  7002000

Cost Centre  GS01001
 Bus place  1006
   
   
   
   

The screen is similler like fb60 screen . to check the fild position follow fb60 details.

See below screen shots.

10
 User manual Accounts payable

Process Steps
For voucher print of Voucher print for vendor credit memo/debit note.

Print for vendor credit memo/debit note.(T.Code- ZDRNOTE )

After entering in the tcode follow below screen shots.

Give credit
memo number.

Give fiscal year of

document number.

Click on radio button

as per document.

Select the criteria as

per your requirement

11
 User manual Accounts payable

After filling the details click on exexute button .

After executing below screen will come.

Give LOCL in this

field

Click here

After clicking on print preview you can see the preview below.

12
 User manual Accounts payable

Then give PDF! In tcode box. .

Then below screen will come.

Click on allow

Then next screen will come.

13
 User manual Accounts payable

Click here for save

Click here for print
as PDF

14
 User manual Accounts payable

Process Steps
For outgoing payment against invoice

Outgoing Payment (T. Code – F-53)

TRANSACTIONAL STEPS
No. BUSINESS PROCESS TRANS Input Data Description Input Data
STEPS CODE
1 Payment Against an F-53
Invoice Document Date  
Posting Date  
period  
Company Code  
Currency/Rate  
 
Bank Account  
Amount  
Text  
 
Vendor Account  
Account type  
 
 
 
 
Check below screenshots:-

After entering the tcode below screen will come.

15
 User manual Accounts payable

5. Give 1.Fill document

descriptio date and posting
n text.

6. Click on
2.Give out going
document
bank GL
number

7. Give
profit
center in 3. Give payment
amount.

At last click 4.Give account

here. type “ K”

Fill all the required fields, then click on document number redio button and then click on process open
item.

Then next screen will come. Give value

date in this

1.Give invoice document

number . for multiple invoice give
invoice document numbers on
below fields.

Click here to process.

In this screen shot provide document no of the invoice then click on process open item.

In next screen we can see the payable amount of the invoice document.

16
 User manual Accounts payable

Click on this tab to

see document
overview.

Then simulate the document . follow below screen shots.

After simulating you can check the entry below.

17
 User manual Accounts payable

Give reference for

the document.

Click here to post

the document.

Then click on save/post button.

After clicking on save button document number will be generated.

18
 User manual Accounts payable

Partial payment
For partial payment follow f-53 till page no 13 then follow below steps.

Click here for Give partial

partial payment. amount

Follow normal steps of F-53 till this screen came, for partial payment click on partial payment tab then
give partial amount as showed on the screen shot.

Then follow the normal steps of f-53.

19
 User manual Accounts payable

Vendor line item screen after partial pay (FBL1N)

You can check two line items are reflected for partial payment, red marked on the screen shot

Bank Payment voucher print (TCODE- ZBANK_PAY)

After entering the tcode below screen will come. Give payment
document number

20
 User manual Accounts payable

Give fiscal year

and company
code.

After filling the details click on execute button.

Then below screen will come.

Give LOCL in
this field

Click on print
preview.

After clicking on print priview you can check the preview below.

21
 User manual Accounts payable

Then give PDF! In tcode box. .

Then below screen will come.

Click on
allow

Then next screen will come.

22
 User manual Accounts payable

Click here for

save as PDF

Click here for print

Vendor payment advise (Tcode- ZVOUCHER_PAYADVICE)

After entering on the tcode see below screen shots.

Give vendor payment

doc number

Give Fiscal year and co

code

23
 User manual Accounts payable

After filling the details click on execute button.

Then below screen will come.

Give LOCL in
this field

Click on print
preview.

After clicking on print priview you can check the preview below.

24
 User manual Accounts payable

Then give PDF! In tcode box. .

Then below screen will come.

Click on
allow

Then next screen will come.

25
 User manual Accounts payable

Click here for

save as PDF

Click here for print

26
 User manual Accounts payable

Document Reversal (T. Code – FBRA):

TRANSACTIONAL STEPS
No. BUSINESS PROCESS TRANS Input Data Input Data
STEPS CODE Description
1 Document reversal FBRA

Document no  1500000003
Company code GS01 
Fiscal year 2020 

FBRA is only used to reverse clear line item documents. For an example, a payment document which
cleared a invoice document.

See below Screen Shots.

Give doc number which

you and to reverse and it
should be a cleared doc
number.

Give company code and

fiscal year

After filling the details click on save button

Then clearing no will reflect like this and the invoice which was cleared, that will show in open item
again.

27
User manual Accounts payable

28
User manual Accounts payable

29
User manual Accounts payable

30
User manual Accounts payable

31
User manual Accounts payable

32
User manual Accounts payable

33
User manual Accounts payable

34
User manual Accounts payable

35
User manual Accounts payable

36
User manual Accounts payable

37
User manual Accounts payable

38
User manual Accounts payable

39
User manual Accounts payable

40
User manual Accounts payable

41
User manual Accounts payable

42