WeID FAQ

University policy on ID Cards requires all UCSF staff, students, faculty, and affiliates to use and display their UCSF ID badges to maintain the safety of UCSF premises. The WeID badge system helps verify identification and limit access to authorized members of the UCSF community. 

The assigned department representative must first approve and enter information into the computer system. This is normally the person who handles Human Resources functions within the department. 

After your information is entered into the computer system, you begin the process by making an appointment. 

Medical Center: Medical Center personnel must contact Medical Center Human Resources or Medical Center Security for ID Cards. 

Bring at least one valid government photo identification, proof of credentials if you require them on your ID card. Beginning on 7/01/21 UCSF funds the first ID card for UCSF employees and students. UCSF affiliates pay for their ID cards. WeID accepts cash, checks made payable to UC Regents, and Visa/Master Card. 

Stop by or make an appointment at one of the WeID ID card service locations. 

If you need a replacement card due to a recent promotion or a new department, UCSF may pay for that ID card. Make an appointment and go to a We ID service location with one valid government photo identification. An appointment is required.

UCSF ID cards are the property of the University of California. Policy requires that departments collect UCSF ID cards from all persons who are discontinuing their association with the University. ID cards should be forwarded to any ID card service location, or interoffice mail to campus box 0238. 

Please report lost or stolen UCSF ID cards immediately to keep them from being used by unauthorized individuals. 

• During normal business hours contact WeID (Mon-Fri, 8 a.m. - 4 p.m.) at (415) 476-2088 
• During non-business hours and on the weekends call (415) 476-1414.

You may be responsible for the replacement cost of lost or stolen ID cards. 

Please call (415) 476-1414 (24 hours a day) or drop the card off at any Security Service Location. 

Have your hiring manager complete a Request for Sensitive Employee Fingerprinting Form (campus employee). If fingerprints are needed for professional licensing, complete and bring the form. Then make an appointment. UCSF will cover the cost of fingerprinting for a “sensitive” position. For all other fingerprint services, the applicant will be assessed a fee. 

Guidelines for pre-employment fingerprinting are well established and usually included in the job announcement. Check with your hiring manager if you have questions or you may consult the UCSF policy on Critical Position Background Checks. 

Call (415) 476-2088, Option 2 to schedule or cancel an appointment. 

Fingerprinting will take approximately 30 minutes. 

The appropriate completed fingerprint request form, plus: 

• Valid government photo identification 
• Appropriate payment 

Notary services are available at the Parnassus Heights and Mission Bay WeID locations by appointment only. Call (415) 476-2088.  Bring one valid government photo identification to your appointment.

The cost is $10 per signature and is payable by cash, personal check, Visa or MasterCard.