Job Vacancy Notice

Temporary to Permanent

Job Summary
Performs complex (journey-level) purchasing and procurement work. Work involves planning, organizing, coordinating, and preparing specifications for purchasing products and services; preparing procurement documents; and overseeing the maintenance of detailed records for reporting purposes according to state guidelines, rules, policies, and laws. Purchaser works with Purchasing Team to ensure internal and external deadlines are met and goods and services are procured in the most timely, efficient, and effective manner. Will be responsible for processing competitive solicitation; completes and submits all mandatory purchasing-related reports for assigned procurements. Works under general supervision, with moderate latitude for the use of initiative and independent judgment.

Essential Tasks
Processes complex agency bids and solicitations (informal and formal) for products and specialized services
Performs purchases of Information Technology (IT) products and services for the agency
Monitors legal and regulatory requirements pertaining to procurement
Maintains necessary records to comply with state and federal audit regulations
Submits all required purchasing-related reports by mandatory due dates
Ensures that agency Historically Underutilized Business (HUB) goals are met and performs tasks with goal of increasing HUB participation 
Provide support to staff about Purchasing related documents in CAPPS
Attends work regularly in accordance with agency leave and attendance policies
Complies with all applicable agency policies and procedures including safety and standards of conduct
Perform other duties as assigned

Other Tasks
May participate in Economic Opportunity Forums (EOF) around the state
May develop internal reports for TSLAC staff and/or required agency reports

Minimum Qualifications
Graduation High School or GED
Two years of progressively responsible experience in purchasing goods and services
Two years of public contact experience
One year of experience conducting competitive procurements
Experience with an online e-procurement system
Experience with specification development for Invitations for Bids (IFB), Request for Proposals (RFP), or Request for Offers (RFO)
Experience tabulating and evaluating bids, including Request for Proposals (RFPs) and/or Request for Offers (RFOs)

Preferred Qualifications
Graduation from an accredited four-year college or university with major coursework in business administration, public administration accounting or a related field.
Currently Certified as a Certified Texas Contract Developer (CTCD), formerly known as a Certified Texas Purchasing Manager (CTPM) 
Completion of CPA CTCD courses/classes
Experience using Texas statewide Term Contracts, TXMAS contracts, Open Market processes, and familiarity with the Texas SmartBuy
Experience in using Centralized Accounting and Payroll/Personnel System (CAPPS), PeopleSoft, or Oracle-based software for procurement tool
Experience in using the Electronic State Business Daily (ESBD) or Bonfire
Experience drafting contract terms
Experience with statewide HUB program 
Experience with statewide reporting requirements and form submissions for procurements
Experience purchasing information technology (IT) products and/or services using DIR contracts 
Experience in providing support to non-purchasing staff and/or vendors about purchasing and HUB requirements
Experience in public speaking including training presentations, demonstrations, and hosting meetings/conferences

Knowledge Skills and Abilities
Knowledge of state agency purchasing methods and procedures and product characteristics
Knowledge of laws governing state purchasing operations
Skill in using Microsoft Word, Excel, Outlook, and Teams
Ability to establish and maintain effective work relationships with co-workers and work-related contacts
Ability to effectively communicate orally and in writing
Ability to work as part of a team
Ability to maintain an electronic system for accurate record-keeping
Ability to locate and utilize print and electronic sources for procurements
Ability to interpret, explain, and comply with purchasing rules, regulations, policies, and procedures
Ability to be flexible, demonstrated integrity, and strong work ethic
Ability to manage a heavy workload and a commitment to meet deadlines.

Environmental/Physical Conditions
Normal office work environment. May have exposure to dust and environmental allergens consistent with normal business activities and human contact. Mostly sedentary in nature but may involve moving; standing; remaining stationary for long periods of time; pulling and pushing; kneeling, stooping and bending; and safely moving items weighing up to 20 pounds. Work requires extensive telephone and computer usage and involves repetitive motions while operating the computer. Normal cognitive abilities include the ability to learn, recall, and apply specific policies regarding state purchasing and procurement.

Other Requirements
Valid Texas driver’s license and good driving record; May use personal vehicle for travel
College transcripts, if applicable
Certification documents from completion of the State of Texas Purchasing training, if applicable
Criminal history check required of successful applicant
Must obtain specialized certification as a Certified Texas Contract Developer (CTCD) within the first six months of employment

Reporting Relationships
Reports to Purchasing Supervisor; has no supervisory responsibility.