Advanced User Privileges
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The document presents an overview of advanced user privileges in the context of the BOMControl cloud content management system, emphasizing its benefits such as increased control over information and improved collaboration. It provides a demonstration of user configuration, implementation best practices, and typical applications for restricting user access. Additionally, it outlines how BOMControl allows for efficient document management across organizations as a cost-effective solution.
Advanced User Privileges
- 1. ADVANCED USER PRIVILEGES MAY 8, 2013 Paul Welch, Product Manager George Lewis, Director of Solutions Consulting
- 2. Agenda • Overview and user configuration • Live demonstration • Implementation best practices • Using BOMControl as an enterprise cloud content management solution
- 3. arenasolutions.com | Confidential | Slide 3 What is it? • Category base access control • Disabled categories hidden from the user • Available for Items, Files, Requests and Changes
- 4. arenasolutions.com | Confidential | Slide 4 Why use Advanced User Privileges? • More control over information • Users see only what they need to see • Securely increase collaboration
- 5. arenasolutions.com | Confidential | Slide 5 Typical Applications Restricting Users from Viewing Files
- 6. arenasolutions.com | Confidential | Slide 6 Typical Applications Restricting Users from Viewing Items
- 7. arenasolutions.com | Confidential | Slide 7 Configuring User Privileges • New Command pop-up for users • Simple, visual configuration screen • Account Administrators cannot be modified
- 9. arenasolutions.com | Confidential | Slide 9 Implementation Best Practices • Organizational change management • Use a test environment first • Ensure proper access • Category management See the Application note in our Document Library
- 10. arenasolutions.com | Confidential | Slide 10 Extend BOMControl to Manage Content Across your Enterprise • Easily Manage documents across your organization • One familiar system for product and content management • Cloud storage and proven revision control • Cost effective alternative to other solutions
- 11. arenasolutions.com | Confidential | Slide 11 www.arenasolutions.com/resources/webinars
- 12. arenasolutions.com | Confidential | Slide 12 Content Management Examples Controlled Access Throughout Your Organization Engineering Mfg Operations Marketing HR
- 13. arenasolutions.com | Confidential | Slide 13 Content Management Examples
- 14. arenasolutions.com | Confidential | Slide 14 Summary • Advanced User Privileges •Increased control over your IP •Easy to configure •Improved, secure collaboration • Content Management •Securely manage documents across your entire organization •Cost effective alternative •A system you already know
- 15. arenasolutions.com | Confidential | Slide 15 www.arenasolutions.com/resources/webinars
Editor's Notes
- #6: Here I’ll show you some typical applications for Advanced user Privileges…Restricting Users from Viewing FilesAs your organization grows and more users outside of engineering need access to BOMControl, you may need to apply stricter controls over who can access files that may contain intellectual property.*Click*In this example the user on the left has full access to files including design source files.*Click*Where this user is restricted from viewing design files and can only view general files that contain no IP.By limiting a user’s ability to view specific file categories you can ensure the user always has access to the latest information while knowing he cannot access sensitive files – increasing efficiency AND lowering the risk of your files getting into the wrong hands.
- #7: Restricting Users from Viewing ItemsThe same controls can be placed on Items as well.*Click* In this example you see one user who has full access to all of the product BOM *Click* While this user has been restricted from seeing some sensitive item on the BOM. When a restricted user looks at a BOM that contains hidden items the user will get a warning message.