Information Systems for Human Resource, Accounting, and Finance

Role Of Human Resource Information Systems

Focus on the value of information and its delivery to the primary customer , the line manager Leverage the web based technologies to optimize the collection, dissemination and processing of HR information Use Technology to maximize outsourcing opportunities Help employees manage their own careers and be comfortable in their workplace environment. Focus on building employee relations by adopting an Internet culture Drive the transformation of an HR organization from an administrative to a strategic management focus

IS applications support for HR processes

Human Resource Information Systems

Integration of various HR applications
Collection of data at various points in the HR function (HR databases) and using computerized tools for making information available for effective decision making Developing and improving intranet based applications for streamlining processes, co-ordination and work flow management Web-based self service implementation for ensuring quality and timeliness of HR services

IS for recruitment and selection

A collaborative approach provided by information systems links everyone involved in the hiring and staffing decisions Since hiring is a very costly and time consuming activity, information systems provides the functionality of cumulating job postings by various departments and conducting the recruitment process together This results in reduction in the hiring time and reduction in costs

Role of IS for Recruitment and Selection

Resume scanning applications
- resumes are submitted via-e-mail or the web or are scanned
from hard copies( paper) - the system can be constantly updated to rank candidates
with regard to all available positions within the company

Manage the interview process

- manage the interview process, schedule dates and times, prompt interviewers - the results of the interviews are captured, compiled, and distributed to all the respective departments

On-line testing
- initial interviewing and assessment

Applicant Tracking System

Helps In maintaining an extensive database of applicants(gives info such as position desired,education,skills etc) Selection of applicants based on some criteria Interview Scheduling & notification Via Mails Interview Status Reports-Many types AT enables offer generation,candidate response letters etc

AT contd..

It can be implemented as a standalone application or integrated to HR or payroll modules If integrated to HR,then once an applicant is hired,the applicant data contained in the AT module is exported to the HR and payroll employee master file

Advantages of IS for Recruitment and Selection

Better management of your talent supply chain(In house Recruitment) Better quality candidates faster Enhanced brand recognition as a candidate-focused organization Improved processes emphasizing best practices Optimization of staffing resources - Increased employee retention

IS for Training and Development

Extend learning beyond the enterpriseto customers, suppliers, and partners, as well as employees Assign and automate learning in order to develop the workforceretain knowledge and eliminate skill gaps Provide intelligent learning advice to customers and suppliers Improve workforce effectiveness by delivering the right learning at the right time Reducing learning costs by automating and streamlining learning processes Delivering targeted, personalized learning to employees to build a more knowledgeable and effective workforce Synchronizing learning strategies with business strategies to maximize results, analyzing learning effectiveness, and accurately measuring the ROI of learning programmes

Enterprise Learning Management(ELM)

A part of E-training & development initiative Takes advantage of the available learning tools and provides unified cohesive learning experience It automatically recommends the right courses for each employee based on individual and enterprise needs It helps HR staff to manage,track,deliver,and analyze complete learning programmes for employees

Employee Relationship Management Through IS

HR professionals are adopting a one-on-one approach to the employee-employer relationship Employee self-service is an important component of the e-HR equation, because it frees up HR to play a more strategic role in the organization. ERM efforts often will entail re-skilling or even redeploying HR professionals e-ERM should enable the flow of programs and policies in a seamless manner to the employees for best results

The ERM Model

The ERM implementation framework

IS for Performance Management

Streamline performance management Replace highly inefficient, disparate processes with one integrated self-service process Increase employee success. Define clear performance targets at the beginning of the performance period so that the managers can provide iterative feedback, coaching, and development to employees throughout the performance period Improve talent management. Easily identify high performers across the enterprise for retention efforts, and identify those who require performance improvement Reduce risks. Eliminate relative definitions of performance by standardizing performance definitions Facilitate organizational change. Link key organizational initiatives to employee performance targets and expected behaviour Improve feedback to employees. Help managers construct highquality feedback to employees with HR Advisement tools while lessening the risk of inappropriate language usage

Need for Performance Management Systems

Collaboratively plan performance, behaviors, and competencies Link strategic enterprise objectives to employee performance results and goals Track performance progress throughout the performance period Leverage HR Advisement tools such as Writing Assistant, Language Checker, and Development Tips Complete assessments for results, behaviors, and competencies Leverage pre-integrated performance and competency content Track performance review deliverables with alerts and reports Identify top performers and those needing performance improvement

Performance Management Cycle and IS tools

Necessary IT tools for Employees &Managers

Performance Templates: Allows employees to define multiple types of performance templates and link those templates to any organization, region etc Criteria Configurator:It will help to pre-deliver multiple types of performance criteria including vision, mission business strategy etc. Employee Enterprise goal linkage: Linking employee initiatives with business objectives

Tools contd..

Results writer: Managers use this to construct feedback for their employees based on their performance rating Development Tips: Managers use this to help them identify an employee within a certain competency or goal Embedded Analytics: Managers and administrators can access various types of performance reports

IS for decision support in HR

Key facilitator for decision making-HRMS warehouse Provides KPIs to the HR manager dashboard Electronic Approval system at Samsung SAP features for HR-electronic submission and approval of leave application, travel approvals,tax computation etc

People Capability Maturity Model(PCMM)

It is developed by Software Engineering Institute(SEI) It is a tool that helps an organization to successfully address critical people issues It is based on the current best practices for managing and developing an organizations talent pool The primary objective is to improve the capability of the talent pool

Employee portals for HR

Employee portal-A single point of accessavailable anywhere, to all information and resources employees need to do their jobs It has tools that help teams collaborate, content providers publish and maintain information An employee portal can help reduce costs by replacing distribution and processing of paper documents

Knowledge Management

Knowledge Management basically deals with generation,dissemination,and maintenance of knowledge to achieve organisational goals K-shop initiative of Infosys(KCU) Important Methods of knowledge captureDebriefing after missions,HRMS daily reports etc

IS for Accounting and Finance

IS for Accounting and Finance

Drive enterprise-wide profit improvement and shareholder value Create a "finance on demand" organization that is responsive, variable, focused and resilient Reduce the cost of finance through efficient transaction transaction processing Provide decision makers at all levels with the right information, when and where they need it Effectively manage risk and opportunity

General Ledger module

Weekly and daily reporting, Inventory Accounting, Transfer reconciliation and Statistical reporting to name a few There are many advanced features such as automated entries, weekly/period pre-close, advanced budget and forecast capabilities, multi-level comment capabilities for all transactions, on-line reconciliation and user-defined history retention The General Ledger module serves as the heart of the FMS Financial Suite of Applications providing complete integration with the other modules and a single source of data for all reporting functions The Structured Report Writer and the Spread-sheet Interface permit store specific balance sheet accounts in a common balance sheet environment

Accounts Receivable module

Accounts Receivable module tracks and organizes the myriad pieces of information related to the customers, providing the basis for superior customer service Accounts Receivable system provides a complete billing, statement, cash receipts, and receivables management solution The system provides the tools needed to reduce manual effort and improve control over the process The Accounts Receivable system saves time by automating the computation of volume and prompt payment discounts, freight, sales and excise taxes, commissions, etc. And the cash application function makes recording payments a breeze

Accounts Receivable
SALES AND CASH RECEIPTS JOURNAL FOR: FEBRUARY 2000

Accounts Receivable

Date
2

Invoice Numbe Cash Credi Description r Debit Debit t

S. Shaw - sale on account T. Dwight received on account Daily Sales Cash 10034 500

Sales Sales Credi Payable Credit t

476 24

Tax

1,359

1,359

716

682

34

S. Shaw received on account

500

500

Totals

2,575

500

1,859

1,158

58

Accounts payable

Accounts Payable helps arrange expenditures by recording transactions and obligations to vendors and creditors The system automatically matches the invoice to the purchase order. On-line tolerance checking verifies quantities and amounts. And the system automatically allocates expenses to the appropriate general ledger accounts The Accounts Payable package is a complete solution, which handles virtually any kind of document, including invoices, recurring invoices, debit memos, credit memos, installment payments, etc The system allows you to achieve the efficiencies of a paperless office. The imaging product allows to conveniently store supporting payables documents electronically A separate module for integrated workflow solution, can quickly and easily automate the process of approving invoices for payment

Bank Reconciliation

Bank Reconciliation simplifies the monthly reconciliation process, detects recorded transactions between books and bank, locates the errors or differences, records the corrections, and reconciles your books to the bank statement The cash balance in your books will never agree with the balance shown on the bank statement because of the delay in checks and deposits clearing the bank, automatic bank charges and credits you have not recorded, and errors you may have made in your books

Bank Reconciliation
Alpha Company Bank Reconciliation March 31, 2000
Balance per bank statement Deposits in Transit Date 3/30 3/31 Subtotal Outstanding Cheques Check Number 1656 1693 1696 1697 1698 Balance per books Amount 22.50 150.00 32.00 1,902.00 1,105.80 3,112.84 3,950.72 Amount 500.25 1,890.33 2,390.58 7,063.56 4,672.98

IS for working capital management

With the aid of a computer and suitable software, a mathematical model can be used to prepare cash flow projections and project short-term banking requirements for a business The use of a computer-based model reduces the tedium of carrying out numerous repetitive calculations and simplifies the alteration of assumptions and the presentation of results A computer model for short-term bank planning uses assumptions on sales, costs, credit, funding etc. to produce monthly cash flow projections for up to a year ahead The Cash Flow Budget Worksheet is used to project your business's cash inflows and outflows over a six-month period of time It can predict the ability of your business to create the cash necessary for expansion or to support you. It can project your business's cash inflows and outflows and predict your business's cash flow gaps periods when cash outflows exceed cash inflows

IS for Financial Analysis And Planning

The Consolidation process automatically collects data from general ledgers and other sourcesincluding spreadsheetsand unites it into a single source to provide an accurate, consistent view of enterprise finances Because plans, budgets, forecasts, and actuals often reside in separate systems, extracting and aggregating data can be timeconsuming and error-prone Consolidation provides perpetual access and mapping to data from disparate sources across the enterprise Organizations operating multiple legal entities or subsidiaries need to produce accurate consolidated statements, which requires eliminating inter-company transactions Consolidation lets you perform one-off or repeatable eliminations, and automatically determine the amounts that need to be eliminated as inter-entity transactions are matched and reconciled

IS for Financial Intelligence

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i. create metrics for monitoring and controlling the performance of all business processes ii. performance indicators provide better visibility into corporate strategy and initiatives.
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Financial Intelligence combines a foundation for integrated, enterprise-wide financial analysis with specific solutions that create financial transparency and enable: Formulation, execution and measurement of strategy

i. automate and decentralize the planning process while building proactive budgets based on integrated, accurate and predictive information Cost and profitability analysis i. understand the costs and profitability of products, suppliers, channels, partners and customers ii. use this information to create more accurate forecasts, budgets and simulations i. many organizations have disparate operational systems and general ledgers ii. a financial intelligence solution can access, consolidate and clean all data residing on disparate resources , helping close books faster and spend more time on valuable analysis

Budgeting and planning

Consolidation

i. get all the information you need from a Web-based application that adheres to new reporting standards.
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Reporting

i. measure your credit, market or operational risk, depending on your specific needs, to

Risk management

enhance and refine corporate strategy