Powerpoint (PPT) : A Word Processor That Can Teach?: Eva M. Fernández

PowerPoint (PPT):
A Word Processor that Can Teach?

Eva M. Fernndez [email protected]

October 20, 2003

A workshop sponsored by:
Queens LOTE Consortium & Queens College EdTech
PPT: Main Features
E Create SLIDES
to project on a screen, from PC
to print-out as transparencies & use with
overhead projector
E Integrate text and multimedia content
E Deliver presentations
in formal or informal settings
in classrooms or conferences
Todays Menu
EEntering and formatting text
EWorking with the user interface
EPrinting slides
ESaving your work
ERunning a slide show

Eapproximately 15 mins. per topic,
with time to experiment

l

Assumptions & Disclaimers
E Youre familiar with:
using a mouse
using a keyboard
using Windows 95 (or higher)

E Mac v. PC versions of PPT
E PPT 97 v. 2000 v. XP,
Why Bother Learning PPT?
E Is it just a glorified word processor?
yes, but
E PPT (and other similar software titles)
ISNT (arent) JUST FOR MANAGING TEXT
to use Microsofts jargon:
you can easily organize, powerfully illustrate,
and professionally deliver your ideas; PPT
gives you the tools you need to communicate
with impact
E found somewhere on the Microsoft.com website
Word Processors ~
Word, WordPerfect, Wordstar,
E Designed for entering large amounts of text
E And for printing text, or displaying it on a small
computer screen
small fonts, aligned left,
portrait orientation
can manage incorporation
of multimedia objects, but
cant display them well
keyboard commands great
for entering and
formatting text, but not
necessarily ideal for
presentations

Presentation Software ~
PowerPoint, Freelance, Corel Presentations
E Designed for making slides
default font sizes are big
default alignment and spacing of text varies,
depending on slide layout
default image is oriented
as landscape
E ideal for overhead
projectors
E with data projectors,
takes advantage of
screen size
O
E Designed for running slide shows
features to maximally use screen when
running a presentation
keyboard commands to simplify
presentation tasks
E browsing from slide to slide
E changing color of screen
E using a pen or a pointer

O
E AND you can
associate a slide with
notes, an outline, etc.
simplifies making
handouts and
summaries
helps organize ideas
improves efficacy of
presentation
O
E FINALLY, you can save presentations as
HTML files, to upload to the web

for asynchronous delivery of
lectures / talks

PPT has features to
set up
Online Broadcasts
O
How Does It Work?
EA PPT file = a sequence of slides
screens with text and/or multimedia content
each associated with an outline (generated
automatically) and notes (generated by author)

EMulti-panel user interface
workspace (slide)
outline or thumbnails of slides
notes
scrollbars, menus, toolbars
Multipanel (Normal) View
Slide Sorter View
Finding the program
E In my machine:
somewhere in the Start button menu
C:\Program Files\Microsoft Office\Office\
POWERPNT.EXE

E Find it in your lab machines now
Working with the user interface
E Menus
file, edit, view, insert, format
tools
slide show
E Toolbars
standard, formatting
outlining
animation

Entering and formatting text
E Your first slide
l
Entering Text
E Adding slides: default layout
Title slide
Bulleted list
2 column text
Table
etc.
E Advantage of using default layouts:
generates outline automatically

l
Formatting Text
E Format menu
E Formatting toolbar
change font size
change line spacing, paragraph alignment
changing / adding / deleting bullets

also, Slide Layout and Apply Design

E Remember to right click for formatting
(and other such) options
l
Changing the Default Font
E For a given text box, or part of text box:
select text, change font

E For all the text entered so far:
Format > Replace Fonts... > Replace

E For any text to be entered:
Format > click on Default for new objects
l
Printing Slides
E As overheads
on plain paper
on transparencies
E As handouts
the black-and-white print-out
the outline print-out

Saving your work
E Save & Save As
presentation (*.ppt)
show (*.pps)
outline (*.rtf)
set of slides (*.gif, *.jpg, *.tif, etc.)
E Save As HTML
(possibly next session)
E Embedding true-type fonts
E Pack and Go

Running a slide show
E the full screen
view
E keyboard v. mouse
E black-outs, white-
outs
E navigating through
slides
E the mouse as
pointer or pen
Keyboard shortcuts
E Advance to next slide:
space, N, right or down arrow, enter, page
down
E Return to previous slide:
backspace, P, left or up arrow, page up
E Go to slide number #:
# + enter
E End show:
esc, ctrl+break
More keyboard shortcuts
E Black-out: B
E White-out: W
E Show / hide arrow pointer: A
E Pointer-to-pen: ctrl+P
E Pen-to-pointer: ctrl+A
E Hide pointer & button: ctrl+H
E Erase drawing: E
Homework:
E Make your own PPT presentation
focus on making the text appear the way you
want it to
save it in various formats and see what happens
print out some slides, a handout, an outline

E As a reference, download a copy of this
presentation:
http://www.qc.edu/~efernand/PPT/
PPT 2: Beyond the Text
E WEDNESDAY, OCTOBER 22, 4-6 p.m.

E PPT as a viable and more directly
controllable alternative to slide projectors,
tape recorders, and VCRs
E Learn how to manipulate:
images, tables, graphs, sounds, moving
pictures, and the like
E Bring
multimedia objects to play with
a floppy or two, to take your work with you
Questions? Comments?
Please send e-mail to
[email protected]
Thanks!

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