SAP Account Determination PPT Rajnish

Unit 11
Materials Management (MM)

- Rules -
Business Process Integration
MM
January 2008
SAP AG - University Alliances and The Rushmore Group, LLC 2008. All rights reserved.
Rules
2
Rules
Defines the parameters for Master Data and Transactions Determines functionality for Master Data and Transactions Relatively fixed Changes as policy changes
January 2008
Materials Management (MM)
SD MM
Materials PP Mgmt. Production Planning Sales and Distribution
FI
Financial Accounting
CO
Controlling
SM
R/3
Client / Server Integrated Business Solution
HR
Human Resources
AM
Fixed Assets Mgmt. EC Enterprise Controlling
Service Mgmt.
QM
Quality Mgmt.
PS WF
Workflow
PM
Project System
Plant Maintenance
IS
Industry Solutions
January 2008
Procurement Process
(Procure-to-Pay)
Purchase Requisition
Purchase Order
3Way Match Payment to Vendor Invoice Receipt
Notify Vendor
Vendor Shipment Goods Receipt

5
January 2008
Unit 11 Overview
Reservations Tolerances
Purchasing Goods Receipt Invoice Receipt
Automatic Account Assignment Invoice Verification

January 2008
Reservations
A request to have a material ready for issue at a future date for a production order, sales order, etc. The purpose of a reservation is to ensure that a material is available when required and not assigned to another use
January 2008
Purchasing Tolerances
A tolerance limit is set for allowed variance before a warning/error message is displayed
Price variance
Compares the price in the purchase order with the valuation price stored in the material master
Maximum cash discount

This tolerance limit is set to assure that cash discounts do not exceed allowable discounts
January 2008
Goods Receipts Tolerances

Purchase order price quantity there are two tolerance levels maintained per item
The maximum percentage variance before a goods receipt postings is not allowed A percent variance that generates a warning message but allows posting
Moving average price variance the maximum allowable moving average price change allowed
January 2008
Invoice Receipts Tolerances

Many tolerance limits that can be configured for invoice receipts: price, quantity, and blanket purchase orders These tolerances include:
Amount for item with or without order reference Form small differences automatically Percentage Over/Under Quantity Variance Exceed amount: quantity variance Blanket purchase order value and time limit Price variance
January 2008
10
Automatic Account Assignment

Automatic account assignment is created to avoid manual postings of financial transactions which follow goods movements to reflect the values of transferred materials Automatic account assignment is used across all modules to keep track of the values of materials that are being consumed (e.g., production), or transferred into other valuation areas of the company
January 2008
11
Automatic Account Assignment (continued)

Automatic account assignment is a set of rules and master data which enable the financial tracking of logistics movement
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Automatic Account Assignment Components

Components of Automatic Account Assignment
Chart of Accounts Valuation Grouping Code Transaction Key Modifier for Transaction Key Valuation Class
January 2008
13
Automatic Account Assignment Valuation Grouping Code

Valuation grouping code - groups valuation areas together
Example: valuation area is plant, five plants exist in the company, all five plants use the same accounts. Multiple valuation groups are possible
January 2008
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Automatic Account Assignment Valuation Grouping Code

Grouping Code G001 Plant P001 Grouping Code G002 Plant P004
Plant P002
Plant P005
Plant P003
January 2008
15
Automatic Account Assignment Transaction Keys

Transaction Keys
The transaction keys are used to determine accounts or posting keys for line items which are created automatically by the system. The transaction keys are defined in the system.
January 2008
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Automatic Account Assignment Transaction Keys

Transaction Keys
Inventory Postings
BSX
Offsetting Entry for Inventory Postings

GBB
Materials Management Small Differences

DIF
Cost (price) differences (PPV)

PRD
Goods receipt / inv. receipt clearing acct

WRX
January 2008
17
Automatic Account Assignment Modifier

Modifier modifies the transaction key for various movement types
Blank Goods receipt from purchase order with account assignment VBR Goods issue to consumption VAX Goods issue to sales post to cost of goods sold AUF Goods receipt from a production order post to production settlement Etc. Many others
January 2008
18
Material Types & Valuation Classes

Account category reference:
Builds the link between material types and the valuation class(es)
Material Type Account Category Reference Valuation Class
ROH
HIBE HAWA FERT
0001 Reference for Raw Materials

0002 Reference for Operating Supplies 0005 Reference for Trading Goods 0009 Reference for Finished Products
3000/3001/3002/3003
3030/3031 3100 7920
January 2008
19
Material Types & Valuation Classes

Valuation Class 3000 (Steel)
Material Type ROH (Raw Material)
Acct Cat. Ref 0001 Raw Materials
Valuation Class 3001 (Paper)
Valuation Class 3003 (Plastics)
January 2008
20

Plant P001 Plant P002 Plant P003
Valuation Class 3100 (Trading Good) Valuation Class 3100 (Trading Good) Valuation Class 3100 (Trading Good)
Grouping Code G000
Grouping Code G000
Grouping Code G001
Goods Movement GBB (Goods Issue)
Account Modifier VBR (Iss. To Cons.)
Account 790000
January 2008
Account 790001
21

What: Where Valued: Why 1: Goods Movement Transaction Event Key Why 2: Additional Information Account Modifier Where Value is recorded: Chart of Accounts
Material
Valuation Area Valuation Grouping Code
Represented By:
Valuation Class
G/L Account
Points To:
Material Type
Plant Where Value is recorded:

Chart of Accounts -C000 790000
What:
Where Valued:
Why 1:
Why 2: Issued to Consumption VBR
BPEN000 Represented By: Points To:

January 2008
Plant P001 G000 Plant P001
Good Issue GBB
3100 HAWA
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Goods Receipt
Materials can be received as stock items or non-stock items Receipt is possible from external or internal sources Individually / collectively Tolerance limits can be set for goods receipt Special movement type for initial inventory load
January 2008
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Goods Receipt (continued)

Stock items can be received into restricted or unrestricted stock Non-stock items are received into orders, projects, cost centers Materials that are usually received into inventory can also be received into orders, projects, cost centers
January 2008
24
Invoice Verification
Set parameters for invoice verification
Quantity, price, receiving date, P/O quantity Updates material master if moving average price Automatic account assignment for price differences - if allowed
Verify actual versus target
January 2008
25
3-Way Match
Purchase order - Target quantity - Target price -
Invoice receipt - Actual price -
Goods receipt - Actual quantity -
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26
Accounts Payable Settlement

Purchase Order Payment Program Invoice Receipt Verification
Debit Credit
Goods Receipt
January 2008
27
Unit 11, Group 1 Exercises

89. Set Default Values for Inventory Management Reservations 90. Maintain Purchasing Tolerance Limits 91. Maintain Goods Receipt Tolerances 92. Maintain Invoice Receipt Tolerances 93. Set (Review) Valuation Control 94. Assign Valuation Area Grouping 95. Define (Review) Valuation Classes
January 2008
28
Unit 11, Group 2 Exercises

96. 97. 98. 99. Configure Automatic Postings for Goods Movement Configure Automatic Postings for Taxes Set Parameters for Invoice Verification Create Default Values for Invoice Verification
January 2008
29

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Unit 11

Materials Management (MM)

Business Process Integration

Materials Management (MM)

3Way Match Payment to Vendor Invoice Receipt

Vendor Shipment Goods Receipt

Automatic Account Assignment Invoice Verification

Maximum cash discount

Goods Receipts Tolerances

Invoice Receipts Tolerances

Automatic Account Assignment

Automatic Account Assignment (continued)

Automatic Account Assignment Components

Automatic Account Assignment Valuation Grouping Code

Automatic Account Assignment Valuation Grouping Code

Automatic Account Assignment Transaction Keys

Automatic Account Assignment Transaction Keys

Offsetting Entry for Inventory Postings

Materials Management Small Differences

Cost (price) differences (PPV)

Goods receipt / inv. receipt clearing acct

Automatic Account Assignment Modifier

Material Types & Valuation Classes

0001 Reference for Raw Materials

Material Types & Valuation Classes

Material Type ROH (Raw Material)

Acct Cat. Ref 0001 Raw Materials

Valuation Class 3001 (Paper)

Valuation Class 3003 (Plastics)

Automatic Account Assignment

Grouping Code G000

Grouping Code G000

Grouping Code G001

Goods Movement GBB (Goods Issue)

Goods Movement GBB (Goods Issue)

Goods Movement GBB (Goods Issue)

Account Modifier VBR (Iss. To Cons.)

Account Modifier VBR (Iss. To Cons.)

Account Modifier VBR (Iss. To Cons.)

Automatic Account Assignment

Valuation Area Valuation Grouping Code

Plant Where Value is recorded:

Why 2: Issued to Consumption VBR

BPEN000 Represented By: Points To:

Plant P001 G000 Plant P001

Good Issue GBB

Goods Receipt (continued)

Verify actual versus target

Invoice receipt - Actual price -

Goods receipt - Actual quantity -

Accounts Payable Settlement

Unit 11, Group 1 Exercises

Unit 11, Group 2 Exercises

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