WELCOME

ARTIFICIAL INTELLIGENCE
FOR PRODUCTIVITY

አርቴፊሻል ኢንተለጀንስ (AI) ስራዎችን በፍጥነት በመከወን፣ የውሳኔ አሰጣጥን በማሻሻል እና የስራ ሂደቶችን
በማቀላጠፍ ምርታማነትን ያሳድጋል። በመረጃ ትንተና፣ በመገናኛ እና በፈጠራ ኢንዱስትሪዎች ውስጥ በሰፊው ጥቅም
ላይ ይውላል. የ AI ዉጤቶች እና የአጠቃቀም ስነምግባርን መረዳት በዕለት ተዕለት ሥራ ውስጥ ውጤታማ እና
ኃላፊነት የተሞላበት አጠቃቀም እንዲኖር ትልቅ ድርሻ አለው.
TABLE OF CONTENTS
Introduction to AI.
How AI Works
AI in the Workplace
AI Tools
AI Ethics & Best
Hands-On Activity
Avoiding Common AI Mistakes.
Final Q&A & Wrap-up
What is AI?
What is AI?

•Artificial Intelligence (AI): Machines mimicking human intelligence.

•AI Learns from Data: Adapts based on patterns and experiences.
•Narrow vs. General AI: Narrow AI solves specific problems; General AI mimics
human cognition.
•AI vs. Automation: AI learns and improves; automation simply performs tasks.
 AI in Daily Life & Industries

• AI in Daily Life: Voice assistants (Siri, Alexa), personalized recommendations.

• AI in Healthcare: Assists with diagnosis, treatment plans, drug discovery.
• AI in Finance: Fraud detection, personalized banking, automated customer service.
• AI in Retail: Inventory management, predictive analytics, customer behavior.
• Key Productivity Benefits: Saves time, improves decisions, reduces errors.
 AI's Role in
Automating Tasks

 Automates Repetitive Tasks: AI can handle routine activities like

scheduling, emails, and data entry.
 Increases Efficiency: AI completes tasks faster than humans,
reducing time spent on manual labor.
 Improves Accuracy: AI performs tasks with fewer errors, especially
repetitive ones.
 Enhances Decision Making: AI analyzes data to help make
informed decisions quickly.
 How AI Learns and
Improves

 Learning from Data: AI uses past data to recognize patterns and

make predictions.
 Machine Learning: AI adjusts and improves based on experience
(no need for explicit programming).
 Smarter Over Time: The more data AI receives, the better its
decisions and predictions become.
 Simple AI Concept: AI improves by trial and error, just like humans
learning from mistakes.
 How AI Automates
Repetitive Tasks

 Handles Routine Work: AI can manage tasks like data entry, scheduling, and emails.
 Saves Time: AI allows employees to focus on more meaningful work by automating
tedious tasks.
 Reduces Human Error: AI performs repetitive tasks with consistency and accuracy.
 Improves Workflow: AI integrates with existing systems to streamline processes and
reduce delays.
AI Tools for
Communication &
Content Creation
 Chatbots: Drift, Intercom for instant responses.
 Email Assistants: Boomerang, Superhuman for scheduling
and reminders.
 Content Creation: Canva, Jasper for design and writing.
 Data Management: Airtable, Google Sheets with AI.
Choosing the Right AI Tool

•Identify Your Task: Understand what you need—writing, data analysis, or

automation.
•Evaluate Tool Features: Choose tools based on ease of use, compatibility, and
features.
•Free vs. Paid Tools: Many tools offer free versions with essential features.
•Read Reviews: Look for user feedback to understand how well the tool works.
Getting Hands-On
with AI Tools
 Simple AI Tools: Tools like Grammarly, Google Analytics, or
Canva are easy for beginners.
 Start Small: Begin with basic tasks like generating text or
asking questions.
 Practice Regularly: The more you use AI tools, the more
effective they become.

 Demo:
 Summarizing pdf
 Virtual Assistance demo
 Ask mathematical problem.
 Create a music
 Generate an image
 What is AI Ethics?

•AI Ethics: The study of how AI should be developed and used responsibly.
•Fairness: Ensuring AI systems treat everyone equally and do not favor one group
over another.
•Transparency: Understanding how AI systems make decisions, especially when
those decisions affect people.
•Accountability: Holding developers and organizations responsible for AI actions.
Key Ethical Concerns
in AI

•Privacy: Protecting personal data used by AI systems.

•Data Protection: Ensuring AI respects individuals' rights and
complies with laws like GDPR.
•Bias in AI: AI systems can inherit biases from the data they are
trained on, leading to unfair outcomes.
•Avoiding Bias: Ensuring diverse, balanced data and transparent
algorithms to reduce bias.
Best Practices for AI
Usage
•Use AI as a Tool: AI should assist, not replace human
decision-making.
•Stay Informed: Keep up with new AI tools and how they
impact your work.
•Test AI Recommendations: Double-check AI suggestions
before relying on them.
•Be Transparent: Be open with others when AI is used in
decision-making processes.
Ethical Guidelines &
Security

•Follow Ethical Guidelines: Ensure fairness, transparency, and

accountability in AI use.
•Ensure Privacy: Use secure platforms that protect your data and
personal information.
•Limit AI Dependence: Don’t over-rely on AI; always apply
human judgment.
•Regularly Review AI Outcomes: Check AI decisions periodically
to ensure accuracy and fairness.
 Over-relying on AI

•Human Judgment: Don’t rely solely on AI for decision-making.

•Limitations: AI can’t replace creativity, empathy, or complex thinking.
•Balance: Use AI as a tool to assist, not to take over.
 Misunderstanding AI & Data Security

• Know AI’s Limits: AI isn’t perfect, and can make errors.

• Data Privacy: Always ensure data security when using AI tools.
• Misuse of AI: Understand AI’s capabilities and avoid unrealistic expectations.
 Questions

 Any questions or clarifications on AI.

 Any challenges or concerns you may have.
 Explore how AI can be used in specific roles and tasks.
 Discussion

•Share their experiences with AI.

•How will you implement AI tools in your work?
•Clarify Myths
Mintesinot Getachew
e-Learning Director
getmintesinot@gmail,com | +251 932 019
THANK YOU
698
Bonga University
AI for Email
Management &
Scheduling
•Email Sorting: AI tools like SaneBox automatically sort emails
into categories.
•Smart Replies: Tools like Gmail’s Smart Reply suggest quick
responses.
•Scheduling: AI scheduling assistants like Calendly help manage
meeting times.
•Time-saving: AI reduces the time spent managing emails and
organizing meetings.
•Placeholder for Image: Visual showing AI tools for email
management and scheduling.
AI for Meeting
Transcription &
Customer Service

•Meeting Transcription: AI tools like Otter.ai convert meetings

into text for easy reference.
•Summarization: AI summarizes long meetings or documents
for faster review.
•Customer Support: Chatbots and virtual assistants like
Zendesk handle customer queries.
•24/7 Availability: AI customer service tools ensure support is
available anytime.
AI for Document
Writing & Editing
• Writing Assistance: AI tools like Grammarly help improve
grammar, clarity, and style.
• Content Generation: Tools like Jasper or Copy.ai assist in
generating text for blogs, articles, and reports.
• Editing & Proofreading: AI helps spot errors and suggest
improvements in writing.
• Text Summarization: AI tools like QuillBot summarize long
documents for quick insights.
AI in Graphic Design &
Report Creation

• AI in Design: Tools like Canva and Adobe Spark use AI to assist

in creating graphics, layouts, and designs.
• Multimedia Creation: AI helps generate images, videos, and
animations for presentations or social media.
• Report Generation: AI tools like Beautiful.ai help in creating
reports and presentations automatically.
• Presentation Support: Tools like SlidesCarnival offer AI-
generated templates for presentations.
• Placeholder for Video: AI for content creation demo.
AI in Decision
Support
•Predictive Analytics: AI uses historical data to predict future
trends and outcomes (e.g., customer behavior).
•Improving Decisions: AI provides insights that help make better
business decisions.
•Optimizing Strategy: AI supports decision-making by offering
data-driven recommendations.
•Data-Driven Decisions: AI ensures decisions are based on
objective data, not assumptions.
•Placeholder for Image: Visual showing AI insights in decision-
making (e.g., predictive models, AI recommendations).
AI for Prioritizing &
Managing Deadlines

• Task Prioritization: AI helps identify important tasks and

deadlines (e.g., Todoist AI).
• Set Reminders: AI tools send reminders to ensure deadlines
are met on time.
• Workload Management: AI tools analyze your workload to
optimize scheduling.
• Decision Support: AI helps you decide which tasks need
immediate attention.
AI for Task
Automation

•Automate Repetitive Tasks: Use AI to automate tasks like data

entry and reminders.
•Streamline Workflow: AI helps manage workflows by
connecting different tools (e.g., Zapier).
•Save Time: AI handles routine tasks, freeing up time for more
important work.
•Increase Efficiency: AI tools like Trello and Asana help manage
tasks more effectively.