Lecture 3

UGBS 102 Introduction to Computing

Prof. Awuni Emmanuel

1
Software for systems

2
Objectives Overview

Explain how the

Differentiate among the
Identify the four operating system and
seven forms through
categories of utility programs work
which software is
application software with application
available
software

Identify the key

Describe characteristics
features of widely used
of a user interface
business programs

See Page 141 3

for Detailed Objectives
Objectives Overview

Identify the key Identify the key

Discuss the advantages
features of widely used features of widely used
of and ways to access
graphics and home, personal, and
Web applications
multimedia programs educational programs

Identify the types of

Describe the learning
application software
aids available for
used in
application software
communications

See Page 141 4

for Detailed Objectives
Application Software

• Application software consists of programs

designed to make users more productive and/or
assist with personal tasks
To make business activities more efficient

To assist with graphics and multimedia projects

To support home, personal, and educational tasks

To facilitate communications
Page 142 5
Application Software

Page 142 6
Figure 3-1
Application Software

• Available in a variety of forms:

Open source
Packaged Custom Web software
software software application (can modify and
redistribute)

Freeware Public-domain
Shareware software (public with
(Copyrighted but owner
(Trial) retains right )
no copyright
restrictions)

Pages 142 – 143 7

Application Software

• System software serves as the interface between

the user, the application software, and the
computer’s hardware
– Utility programs
A utility program is a
type of system software
that assists users with
controlling or
maintaining the
operation of a
computer, its devices, or
its software.
Page 143 8
Figure 3-2
Page 145 9
Figure 3-3
Business Software

• Business software is application software that

assists people while performing business activities
Word
Spreadsheet Database Presentation
Processing

Personal Business Business

Note Taking Information Software for Software
Manager Phones Suites

Enterprise
Project Document
Accounting Computing
Management Management
Software
Page 146 10
Business Software

• Word processing
software allows users to
create and manipulate
documents
• Clip art is a collection of
electronic drawings,
photos, and other
images

Page 147 11
Figure 3-5
Business Software

• Additional word processing features include

Grammar
AutoCorrect AutoFormat Collaboration Columns
Checker

Reading
Ink Input Macros Mail Merge Research
Layout

Search and
Smart Tags Tables Templates Thesaurus
Replace

Tracking Voice Web Page

Changes Recognition Development

Page 148 12
Figure 3-6
Business Software

• Developing a document

Edit a
• Enter text and document • Change appearance
numbers • Font
• Make changes to
• Insert images • Font size
existing content
• Perform other tasks
• Inserting, deleting,
cutting, copying, and
Create a pasting Format a
document document

Page 149 13
Business Software

• Spreadsheet software allows users to organize data in

rows and columns and perform calculations

Pages 150 - 151 14

Figure 3-8
Business Software

• A function is a predefined formula that performs

common calculations
FV NPV PMT PV RATE DATE

NOW TIME ABS INT LN LOG

ROUND SQRT SUM AVERAGE COUNT MAX

MIN STDEV IF

Page 152 15
Figure 3-9
Business Software

• Charting depicts data in a spreadsheet in graphical

form

Pages 152 – 153 16

Figure 3-10
Business Software

• A database is a collection of data organized in a manner

that allows access, retrieval, and use of that data
– Database software allows users to create, access, and manage
a database

Page 153 17
Figure 3-11
Business Software

• Presentation software
allows users to create
visual aids for
presentations to
communicate ideas,
messages, and other
information to a group

Page 154 18
Figure 3-12
Page 155 19
Figure 3-13
Business Software

• Note taking software is application software that

enables users to enter typed text, handwritten
comments, drawings, or sketches anywhere on a
page

Page 156 20
Figure 3-14
Business Software

• A software suite is a collection of individual

programs available together as a unit
• A personal information manager (PIM) is
application software that includes

Appointment Address
Notepad
calendar book

Page 156 21
Business Software

• Scaled down versions of software are available to

work with smart phones and other mobile devices

Pages 156 – 157 22

Figure 3-15
Business Software

Project management software allows a user to plan,

schedule, track, and analyze the events, resources, and
costs of a project

Accounting software helps companies record and report

their financial transactions

Document management software provides a means for

sharing, distributing, and searching through documents by
converting them into a format that can be viewed by any
user

Pages 157 – 158 23

Figures 3-16 – 3-18
Business Software

• Enterprises typically require special computing

solutions for various functional units
Human
Accounting Engineering Manufacturing
resources

Customer
Marketing Sales Distribution
service

Information
technology

Page 159 24
Graphics and Multimedia Software

Computer-aided design
(CAD) software

Desktop publishing
software

Paint/Image editing
software
Pages 160 – 161 25
Figures 3-20 – 3-22
Graphics and Multimedia Software

Professional photo
editing software

Video and audio editing

software

Multimedia authoring
software
Pages 162 – 163 26
Figures 3-23 – 3-25
Graphics and Multimedia Software

• Web page authoring software helps users of all

skill levels create Web pages that include
multimedia and interactive content

Page 164 27
Figure 3-26
Page 159 28
Figure 3-19
Video: MediaCell Video Converter

CLICK TO START

29
Software for Home, Personal, and Educational
Use

Personal finance software

Legal software

Tax preparation software

Pages 166 – 167 30
Figures 3-28 – 3-30
Software for Home, Personal, and Educational
Use

Personal DTP software

Personal paint/image editing

software

Personal photo editing software

Pages 167 – 169 31
Figures 3-31 – 3-33
Software for Home, Personal, and Educational
Use

Clip art/image gallery

Video and audio editing

software

Home design/landscaping
software
Pages 169 – 170 32
Figures 3-35 – 3-37
Software for Home, Personal, and Educational
Use

Travel and mapping software

Reference software

Educational software

Entertainment software
Pages 170 – 172 33
Figures 3-38 – 3-41
Web Applications

A Web application is a
Web site that allows users
to access and interact with
software from any
computer or device that is
connected to the Internet

Pages 172 – 173 34

Figure 3-42
Page 173 35
Figure 3-43
Application Software for Communications

Web Browser E-Mail Instant Messaging Chat Room

RSS Aggregator
Text, Picture, Video Newsgroup/Message
(really simple Blogging
Messaging Board
syndication)

FTP VoIP Video Conferencing

Page 174 36
Figure 3-44
Application Software for Communications

37
Learning Tools for Application Software

• Online Help is the

electronic equivalent of
a user manual
• You can ask a question
or access the Help
topics in subject or
alphabetical order

Page 175 38
Figure 3-45a
Learning Tools for Application Software

• Web-based Help provides updates and more

comprehensive resources to respond to technical
issues about software

Page 175 39
Figure 3-45b
Learning Tools for Application Software

• Web-based training is a
type of CBT that uses
Internet technology and
consists of application
software on the Web
• Distance learning (DL) is
the delivery of education
at one location while the
learning takes place at
other locations

Page 176 40
Figure 3-46
Summary

Overview of a variety of
business software, graphics
How to start and interact and multimedia software,
with application software and
home/personal/educational
software

Web applications and Learning tools for

application software for application software and
communications Web-based training

Page 177 41