MICROSOFT

POWERPOINT
• Introduction
• Getting started in
PowerPoint
• Slides and Layout
• Title Slide
• Selection-Alignment-
Grouping
• Divider Slides
• Tables-Charts-Diagrams
• Video-Audio-Screenshots
• Slide Design
• Transitions
• Animations
• Master Slides
• Extending PowerPoint with
Add-ins
• Preparing slides for
delivery
• Delivering a presentation
• Exporting-Sharing-Printing
 1) INTRODUCTION

Microsoft PowerPoint: A program that is

included in the Microsoft Office Suite. It
is used to make presentation for personal
and professional purposes.
 WHAT IS POWERPOINT?

PowerPoint (PPT) is a
powerful, easy-to-use
presentation graphics software
program that allows you to
create professional looking
electronic Slide Shows
ROLE OF POWERPOINT?

PPT allows you to make

presentations in the form
of slides generally
broadcast by a video
projector in order to
support an oral
presentation.
 ADVANTAGES ( BENEFITS) OF
POWERPOINT?

• Allows you to create slides

without using a graphic
designer
• Harmonize presentations
using a single design
• Combines sound
• Incorporates tables, graphs,
flowchart, web links and
video sequences.
DIFFERENCE BETWEEN WORD & PPT

• Ms. Word creates text based on

documents and Ms. PPT creates
presentation.

• Users use Ms. Word when they need

to make reports, letters while Ms. PPT
is used when they have to make
presentations.

• Ms. Word use for office work data

storage and Ms. PPT use for Slide and
Presentation graph.
WHY ARE PPT PRESENTATIONS WIDELY
USED?

The program uses slides to

convey information rich in
multimedia. It is used for
creating business
presentations, and providing
training in the business
World.
 2) GETTING STARTED IN PPT

HOW TO OPEN Ms. PPT ON A

PERSONAL COMPUTER?
• Click on the start button
• Then choose “All Programs’’
• Next step to select “Ms. Office”
• Under Ms. Office, click on the Ms.
PowerPoint’’
A blank presentation is open on the
screen. According to the requirement,
a person can modify the template for a
presentation and start using the
program.
 WHAT IS A POWERPOINT
PRESENTATION?

A combination of various slides depicting a

graphical and visual interpretation of data, to
present information in a more create and
interactive manner is called a PowerPoint
Presentation or PPT
3) SLIDES AND LAYOUTS

a) Slides
A slide refers to a
single page developed
using a presentation
program.

When all the slides of

PowerPoint presented
to a group of people,
where each slide
appears one after the
other, is a set pattern,
this is known as a
PowerPoint Slow
 The following elements can be
added to a PPT slide:

Clip Art
Graphs
Tables
Photographs
Charts
Media clips
Videos…
 b) Slide Layout

Multiple options and Layouts are

available based on which a
presentation can be created.

This is available under the

“Home” section and one can
select from the multiple Layout
options provided.
4) Title slide

The title slide layout

is the default Layout
when you open a
blank presentation in
PPT.
It comprises two
text placeholders:
-The first for the Title
presentation
-The second for a
Subtitle
5) selection-alignment-grouping

1. Hold down shift, click the object that you

want to align, and then click the shape “
Format tab”.
2. Click Align > Align selected objects. This is
selected by default. If Align selected objects
is not available in the document, select at
least two objects.
3. Click Align, and then clicks the alignment
that you want.
 Grouping shapes lets you rotate, flip,
resize or arrange them together as
though they were a single shape or
object.

Group shapes, picture, or other

objects. Press and hold Ctrl while you
click the shapes, picture, or other
objects to group.
 6) Divider slide
If you have different topics or
sections you need to cover,
remember to always separate
those with this slide, it avoids
confusion with your audience.

Example: When you have text on a

slide, PPT automatically puts it in
one column, but you can break it
into multiple columns, but you can
break it into multiple columns .
• Select the text box with items
you wish to convert to columns

• Click the Add or remove columns

button on the ‘’Home tab’’

• Select a column option

 Add a section
In normal view, in the thumbnail pane,
click the slide that will be the first slide
of the section

On the ‘’ Home’’ tab, click section

In the section Name box, enter a name

for the section, and then click rename

To add more sections, select a new

starting slide for new section and repeat
steps 2 and 3
7) Table-charts-diagrams

1- TABLES
 Tables can help you to
display detailed information,
such as numerical data in an
easy-to-read format.

You learned that by going to

the ‘’Insert tab’’ and clicking
on the tables command, you
can quickly select the columns
and rows of your table and
add them to your slide.
 2- CHARTS

A chart is a tool you can use to

communicate data graphically,
including a chart in a
presentation allows your
audience to see more meaning
behind the numbers, which
makes it easy to visualize
 3- DIAGRAMS

Diagrams in PPT are visual

representation of data or information
that is created using shapes, lines, and
other presentation graphic elements in
Ms. PPT
 8) More about graphics

PPT graphics are visual images and

designs that you can use to easily
illustrate the contents of your
presentation.

Its must commonly refers to a grouping

of shapes into an image, also known as
vectors. This includes smart art, which is
a type native PPT graphic with unique
properties.
 9) VIDEO –AUDIO -
SCREENSHOTS
1- VIDEO

How to insert video in PPT?

• Open a new or existing presentation in PPT

for the web, Select Insert tab > video > video
form device.

• Select the video you want and select open to

insert in your slide.

• After your video has been inserted and

appears on the slide, you can move, resize,
or apply shape effects to your video.
 2- AUDIO

PPT allows you to add audio to your

presentation

For example, you could add background

music to one slide, a sound effect to
another, and even record your own
narration or commentary, you can then
edit the audio to customize it for your
presentation.
3- SCREENSHOTS

In PPT: on the
Insert tab, in the
images group, click
screenshot. The
available windows
appears, showing
you all the windows
that you currently
have open.
 10) Slide design

Ms. PPT has various themes using which

background color and designs or
textures can be add to a slide.

This makes the presentations more

colorful and attracts the attention of the
people looking at it.
 11) animations

During the slide show, the slides appear

on the screen one after the other. In case
, one wants to add some animations to
the way in which a slide presents itself,
they can refer to the “ Animation
category”
 12) transitions

There are four options to apply

effects to.
Choose a slide, select an
object on the slide, then add
your choice of animation. The
effect displays in the slide pan.
 13) MASTER SLIDES

To create a master
slide: On the ‘’VIEW’’
tab, click slide
master. In the slide
master view, the slide
master appears at the
top of the thumbnail
pane with related
layouts beneath it.

Click to select the master slide,

then click master layout on the
slide master tab.
14) Extending PowerPoint with
add-ins
• Click file > options, and then click
Add-ins

• In the manage list PowerPoint

Add-ins, and then click go

• In the available Add-ins list,

select the check box next to the
Add-in that you want to add, and
then click choose.
15) Preparing slides for delivery

• Just like other forms of academic

writing, a presentation can be
divided into three parts:

• An introduction detailing the

purpose and structure of the talk

• A body covering the main points

• A conclusion summarizing and

highlighting the significance of
your talk
16) Delivering a presentation

• Greet the audience

• Load your visuals before you
allotted presentation time
• Smile
• Don’t eat or chew gum
• Take a deep breath
• Speak clearly
• Change the inflection of your
voice to gain audience attention
or to emphasize content
• Use appropriate
gestures
• Make proper eye
contact
• Stand beside the
screen
• Do not read line-by-
line
• If you get stuck, look
7) EXPORTING-SHARING-PRINTING