DAY 1

EXCEL BASICS
Worksheet: After opening an Excel workbook, we get a
window of Excel to perform any required operation that
is the worksheet.

Cell: The cell is the shortest part of Excel. Usually, a cell

is denoted by the combination of row and column
headings. Cell A1 means that the cell is located in the
first column and first row. Cell numbers are unique.

Active Cell: When we click on any cell, it becomes the

active cell. The address of the active cell is shown in the
Name Box at the upper left corner of the sheet.

Row: Row is the horizontal collection of cells and is

denoted by a number. On the left side of the sheet, you
can see the row bar that indicates all rows. Excel has
1,048,576 rows in total.

Column: The column is the vertical collection of cells

and is denoted by alphabetic characters. You will have a
bar on the upper side of the worksheet consisting of
alphabetic characters starting from A, that is the column
bar. Each character of this bar indicates individual
columns. Excel has 16,384 columns in total.

Title Bar: The Title bar is the horizontal bar that

contains the name of the Excel file and is located at the
top of the workbook.

Quick Access Toolbar: The Quick Access Toolbar or

QAT is a customized toolbar, located at the left-upper
side of the workbook. We gather all the frequently used
commands here so that there is no need to search for
them.

Control Buttons: Control buttons are located at the

upper-right side of the workbook and are used for control
purposes like minimizing, maximizing, and closing.
Ribbon: The Ribbon is the key interface in Excel that
organizes and contains various commands. It is divided
into tabs, each housing groups of related commands. It
was first introduced in Excel 2007 and is available in all
the latest versions including Excel 365.

Formula Bar: Formula bar is located below the ribbon.

We can insert, modify, and delete any value or formula in
Excel from this bar. We can also see the formula of any
cell in this bar.

Name Box: The Name Box is on the left side of the

Formula Bar. We can see the address cell or name of a
range from this box. We can also go to the desired cell or
select the range by inserting the cell reference or name in
this box.

Scroll Bar: The scroll bar is used to navigate the Excel

worksheet in 4 directions. There are two scroll bars: the
horizontal scroll bar for left and right, and the vertical
scroll bar for up and down directions.

Sheet Tab: The sheet tab contains the names of all

available sheets on the workbook. We can also create new
sheets from there. It is also called the leaf bar. It is located
at the bottom left corner of a workbook above the Status
Bar.

Status Bar: The status bar is a horizontal bar located at

the bottom of the workbook. It indicates the current status
of the selected cell and other mathematical calculations
like sum, average, count, etc.

Zoom Slider: It refers to the zoom adjustment of Excel

workbooks that ranges from 10% to 400%. It is located at
the bottom-right corner of the Excel workbook.

View Buttons: This button refers to different ways to

present the workbook in Excel. There are three modes:
What Are the Different Types of Cursors Used in Excel?

Type 1 – Selection Mode Cursor Type 2 – AutoFill Cursor or the Fill Handle
When you hover the cursor over a cell or select a It is a small plus sign when hovering over the right-
cell, the cursor looks like this. bottom corner of a cell. Clicking and dragging or
double-clicking on the cursor will copy the formula
or values inside to subsequent cells.
Type 3 – I-Beam Cursor Type 4 – Mouse Pointer Cursor
The I-beam cursor is displayed when entering The mouse pointer shows up when hovering
values into cells directly. over anything that’s not a cell or text box.
Type 5 – Move Cells Cursor Type 6 – Copy Cells Cursor
It looks like a four-directional arrow sign and Place the cursor on the edge of the selection
appears when placing the cursor at the edge of area, then press and hold the Ctrl button. You
the selection range. Dragging the cursor to will see a small plus icon with the mouse
another location will move the selected data. pointer, which is Copy Cells cursor. Using this
cursor, you can copy, move, and do other
activities.
Type 7 – Cursor to Select Row/Column Type 8 – Cursor to Resize Column/Row
It appears when you hover over the column or When the cursor is placed at the border of
row bar and turns the cursor into a down or two columns or rows, it will turn into a two-
right arrow. It’s used to select the entire directional arrow. It can resize the width or
column or row. height of a column or row, respectively.
Save in Excel
Open an Excel workbook.

Go to the File tab >> Select Save As >> Choose Browse.

1-Selection of the Save As option

Select the Desktop as the location to save the file.

Enter your desired file name in the File name field.

Select Excel Workbook(*.xlsx) from the Save as type drop-

down list.

Click Save.
Excel File Types
File Type Definition Advantages Disadvantages
Default format for Excel Supports complex formulas, charts, and
XLSX workbooks (from Excel 2007 formatting; widely compatible Cannot contain macros
onwards)

XLSM Similar to XLSX but supports Allows automation via VBA macros Macros can pose security risks
macros
Binary file format optimized for Not as widely compatible as
XLSB performance Faster loading and saving of large files XLSX

XLS Older Excel format (pre-Excel Can be opened in very old versions of Excel Limited features compared to
2007) XLSX

CSV Plain text file where values are Easy to import/export; compatible with many Loses formatting and formulas
separated by commas programs

TXT Tab-delimited text format Simple and lightweight for data exchange No formatting, charts, or
formulas
Structured file format used for Machine-readable; supports structured data Can be complex to manage
XML data exchange storage manually

Excel add-in files for extending Not standalone workbooks;

XLA/XLAM functionality Enables extra features and automation need to be installed

XLTX/XLTM Template formats, XLTM includes Useful for creating standard templates Macros in XLTM may pose
macros security risks
Copying Work Sheets

Method 1. Copy Excel sheet by dragging Method 2. Duplicate a sheet by right-clicking

Usually, you drag-and-drop to move something from one Here's another way to duplicate a sheet in Excel that is just as easy:
place to another. But this method also works for copying 1.Right click on the tab and select Move or Copy from the context
tabs and is, in truth, the fastest way to copy a sheet in menu. This will open the Move or Copy dialog box.
Excel. 2.Under Before sheet, choose where you want to place the copy.
3.Put a tick in the Create a copy box.
Simply, click on the sheet tab that you want to copy, hold
4.Click OK.
the Ctrl key and drag the tab where you want it:
For instance, that's how you can make a copy of Sheet1 and place it
before Sheet3:
Moving Work Sheets

Method 1. Move Excel sheet by dragging Method 2. Move a sheet via Move or Copy dialog
To move a sheet(s) in Excel, you simply select one or Open the Move or Copy dialog box either by right-clicking the sheet
more tabs and drag them to a new location. tab and selecting Move or Copy from the context menu or by
clicking Home tab > Format > Move or Copy Sheet. Then, do one of the
following:
For example, here's how you can move Sheet1 and •To move a sheet within the same workbook, choose before which
Sheet3 to the end of the workbook: sheet to place it and click OK.
•To move a sheet from one Excel file to another, select the
workbook name from the To Book list, choose the "Before sheet"
and click OK.