INTRODUCTION TO

MICROSOFT WORD
What is Microsoft Word?
 A word processing application used for creating
documents
Common Uses:
 Letters, resumes, reports, memos, flyers
Benefits:
 Easy editing, formatting, sharing, and printing
 Versions of Word (brief mention of Office 2016,
2019, 365)
 HOW TO LAUNCH MICROSOFT
WORD
Steps:

  Explanation:
Click the Start Menu or use the
Search Bar. Microsoft Word can be
accessed in multiple ways,
 Type "Microsoft Word" and click
including directly from the
on the application.
Windows Start menu or by
 Alternatively, open Word through opening an existing Word file.
a pinned shortcut on your Understanding how to open
taskbar or desktop. Word is the first step in
 Once launched, a Blank working with documents
Document or a template efficiently
selection screen appears
EXPLORING THE RIBBON AND MENU
TABS
Key Tabs in Microsoft Word:  Explanation:
 Home: Basic text formatting
The Ribbon in Microsoft Word
(bold, italics, font size, styles,
etc.). contains all essential tools. It
 Insert: Adding tables, pictures, organizes features into
shapes, headers, footers, and
different tabs, making
text boxes.
 Layout: Adjusting margins, navigation easier for users.
orientation, page size, and Each tab serves a specific
document spacing.
function, helping users format
 Review: Features like spell
check, word count, comments, and customize their documents
and track changes. efficiently
 BASIC DOCUMENT
Breakdown:
CREATION
Typing text into a blank
document
Selecting and editing text
Formatting text using:
Bold, Italic, Underline
Font Type and Size
Font Color
Aligning text:
Left, Center, Right, Justify
Line and Paragraph spacing
 INSERTING ELEMENTS
INSERT IMAGE:

From Device:

 Click on the Insert tab in the Ribbon.

 Select Pictures → This Device to browse for an image saved on your

computer.

 Choose the image file and click Insert to add it to your document.

From Online:

 Go to Insert → Pictures → Online Pictures.

 Use the search bar to find images from Bing.

 Click on an image, then select Insert to add it.

ADJUSTING SIZE AND POSITION
Resizing an Image:

 Click on the inserted image to activate resizing handles.

 Drag the corners inward or outward to adjust size proportionally.

 Use the Picture Format tab to set specific height and width values.

Positioning an Image:

 Select the image and open the Layout Options icon (appears next to
the image).

 Choose In Line with Text for default positioning.

 Select Wrap Text options (e.g., Square, Tight, Behind Text) for
flexible placement
INSERTING SHAPES OR TEXT BOXES
Adding Basic Shapes (Rectangles, Arrows, etc.):

 Go to Insert → Shapes.

 Choose a shape (rectangle, arrow, circle, etc.).

 Click and drag on the document to draw the shape.

 Use Shape Format options to change color, outline, or effects.

Adding Text Boxes for Special Sections:

 Click Insert → Text Box.

 Select a predefined text box or draw a custom one.

 Type inside the box and resize as needed.

 Modify the text box color, border, or font using the Format tab.
 WRAPPING TEXT AROUND
IMAGES
Options for Text Wrapping:

 Click on the inserted image.

 Open the Layout Options menu.

Choose a wrapping style:

 In Line with Text: Keeps the image part of the paragraph.

 Square or Tight: Places text neatly around the image.

 Behind Text or In Front of Text: Overlays or separates text and images.

USING HEADINGS AND SUBHEADINGS
FOR STRUCTURE
How to Apply Headings:

 Highlight the text you want as a heading.

 Go to the Home tab and select a heading style under Styles (e.g., Heading 1,
Heading 2).

 Adjust font size, color, or bold formatting for a more customized look.

Why Use Headings?

 Helps organize content logically.

 Improves document readability.

 Enables easy navigation when using the Navigation Panel.

ADDING BULLET POINTS AND NUMBERED
LISTS
How to Add Bullet Points:

 Select the text where you want bullets.

 Click on the Bullets icon in the Home tab.

 Choose a bullet style or customize it using Define New Bullet.

How to Add Numbered Lists:

 Highlight the list items.

 Click on the Numbering icon in the Home tab.

 Select a numbering format (1, 2, 3 or I, II, III).

Why Use Lists?

 Makes information easier to scan.

 Organizes key points in a structured manner.

 Helps maintain clarity in instructions or important details.

 INSERTING PAGE BREAKS FOR
ORGANIZATION
How to Insert a Page Break:

 Place your cursor where you want the new page to begin.

 Go to the Insert tab and click Page Break.

 Alternatively, press Ctrl + Enter for a quick page break.

Why Use Page Breaks?

 Keeps sections separate and structured.

 Prevents text from shifting when formatting.

 Ensures proper document flow, especially for reports or manuals.

 USING THEMES AND STYLES FOR A
PROFESSIONAL LOOK
How to Apply Themes:

 Go to the Design tab.

 Click Themes to choose a predefined color and font scheme.

How to Use Styles:

 In the Home tab, find the Styles panel.

 Select predefined styles like Title, Subtitle, Heading 1, Heading 2, etc.

 Customize styles for a polished document appearance.

Why Use Themes and Styles?

 Ensures a consistent and professional look throughout the document.

 Makes formatting easier and faster.

 Enhances readability and document presentation.

 SAVING A DOCUMENT
“Save” vs. “Save As”

Save:
Explanation:
 Click File → Save or press Ctrl + S.
Understanding the
 Overwrites the existing version of the document.
difference between
 Keeps the file in the same location with the same "Save" and "Save As"
name.
helps users manage
Save As: files efficiently

 without accidentally
Click File → Save As to create a new copy of the
losing their previous
document.
versions
 Allows changing the file name or location.

 Used when saving in a different format (e.g.,

converting to PDF)
 FILE FORMATS: .DOCX, .PDF
Common File Formats in Microsoft Word:

.docx: Explanation:

Choosing the right

 Default format for Word documents.
file format ensures
 Fully editable, supports all Word features.
the document
.pdf: remains accessible

 Preserves formatting across different devices. and maintains its

intended design
 Cannot be easily edited without special
when shared or
software.
printed.
 Ideal for sharing or printing documents
professionally.
 OPENING A PREVIOUSLY SAVED
FILE
Steps to Open a File:
Explanation:
 Click File → Open or press Ctrl + Being able to efficiently
O. locate and open saved
documents ensures
 Navigate to the folder where the
users can continue
document was saved.
working without losing
 Select the file and click Open. important files.

 If reopening a recent file, use the

Recent Documents section under
File
THANK
YOU