ERP ROLLOUT

PROJECT SYSTEM (PS)

CONCEPTS
 ERP
• Enterprise resource planning (ERP) is business management
software—usually a suite of integrated applications—that a
company can use to store and manage data from every stage
of business, including:
• Product planning, cost and development
• Manufacturing
• Marketing and sales
• Inventory management
• Shipping and payment
• Finance Management
• HR management
 Project Objective

• The objective of ERP system is to improve the information flow to facilitate

better decision making leading to overall improvement in the performance
of the organization by way of improvements in information transparency
productivity, cycle time & financial performance. This project is aimed to
provide effective and efficient business processes which will aid in better
decision making and thereby improved operational efficiencies.
• HCL is the System Integrator (SI), who along with E&Y as the Business
Process Re-engineering (BPR) partner & SAP as the Software Solution
Provider (SSP) is implementing this project. The project is being executed
in two parts. Firstly, as a proof of concept (POC) the ERP Application is to
be implemented in seven units of BSNL, namely, Corporate Office,
Karnataka Circle, Maharashtra Circle, Southern Telecom Region (STR),
Western Telecom Project (WTP), Telecom Factory Mumbai and ALTTC
Ghaziabad. Secondly it would be rolled out in the rest of 42 units of BSNL
during the second phase of the project.
 Project Execution overview
• AS-IS - The existing processes of BSNL were captured and documented.
• BPR - Business Process Re-engineering. The consultant evaluates the
existing practices and compares with the best industry practices. Finally the consultant
submits it recommendations. These recommendations are discussed in details with the
BSNL Sr. Management for acceptance.
• BBP - Business Blue Print. A final document is prepared covering the re-
engineered process which is accepted and approved by BSNL for solution design in
ERP.
• Solution development - As per the final BBP, the solution in the SAP is
developed. This is very different from the computerization of the existing processes.
While implementing SAP, the biggest advantage is the seamless integration of the
business processes. The views of the SAP experts are that one should make maximum
efforts to adopt the SAP practices without any or minimum modification. This way the
best benefit of SAP is obtained.
• Testing - The solution developed is tested. First the individual modules are
tested. After that the integrated modules are tested.
• Collection of data - BSNL Data is the most important element. The better is
the data the better results are obtained.
• Training - Trainings are given to the end users on how to work on the
solution developed.
• Go-live - A typical terminology used in ERP project indicating the start of
usage of the system by the end-users.
 Data collection for ERP
• IT tool MANTIS is being used for this purpose. The URL is
www.erpportal.bsnl.co.in OR http://10.197.216.213/. This is presently
available on MPLS network i.e. wherever CDR network is available. Soon it
will be made available on internet.
• ERP help desk team will create user IDs for circle / SSA data SPOCs. The list
of all such users to be mailed on [email protected]
• Brief about Mantis:
– Mantis is an IT tool, a software, which is mainly used for activity
escalation and forwarding. A document can also be attached with the
issue.
– The activity escalation property of the software is being utilized for
uploading data templates and follows the route: SSA -> Circle -> HCL -
> Core team -> HCL -> Final upload.
– Hence the starting is done by creating an activity by the core team,
module wise. The core team will create the activity and intimate
which blank template is to be downloaded.
The currently developed solution of ERP comprise of eight modules which are

•Finance And Management Accounting :FICO

•Materials & Inventory Management including E-Procurement :MM/ SRM

•Human Resources Management & Administration, Payroll :HCM/ESS/ MSS

•Plant & Equipment Maintenance :PM

•Sales and Distribution :S D

•Project Management :PS

•Real Estate and Telecom Infrastructure Management :REM

•Production Management, Supply Chain Management :PP / SCM / QM

& Quality Management (Mainly for telecom factory- working)
 SAP (System application Products
in Data processing )
• SAP is a German multinational software corporation that makes
enterprise software to manage business operations and customer
relations. Headquartered in Walldorf, Baden-Württemberg, Germany,
with regional offices around the world, SAP is the leader in the market of
enterprise applications in terms of software and software-related service.

• ABAP (Advanced Business Application Programming,

originally Allgemeiner Berichts-Aufbereitungs-Prozessor, German for
"general report creation processor"[3]) is a
high-level programming language created by the German software
company SAP

• BSNL is using SAP for ERP implementation

 SAP PS
• SAP Project System supports comprehensive business Process
for Planning, Controlling & Organizing all the activities carried
out during the course of a Project. .It helps you to manage
your Project structure, dates, cost & Resources throughout
the entire Project lifecycle.
 SAP Project System (SAP PS)

 Project System provides tools to track project

milestone, costs and resources.
 Project System module contains tight integration to
the MM, FICO.
It utilizes personnel records from HR, rolls costs into
Controlling and links to materials or customers in the
Logistics modules.
 PS Module: Project System Module
This module deals with the Planning of Projects of various
Business Lines. The details of processes is as below.
1. CFA (Consumer Fixed Access)
2. CM (Consumer Mobility )
3. BB (Broad Band)
4. TP (Transmission Project)
5. Civil (General)
6. Civil (External)
7. Electrical (General)
8. Electrical (External)
PS Module: Project System Module

Two key objects that define the Project in SAP

are:
• Work Breakdown Structure (WBS) - defines
tasks and assign resources to those tasks
• Network - defines the dependencies within
the Work Breakdown Structure (WBS)
Hierarchy of objects within an SAP Project
 Project
Definition

WBS
Level 1

WBS WBS WBS WBS WBS

Level 2 Level 2 Level 2 Level 2 Level 2

WBS WBS WBS WBS WBS

Level 3 Level 3 Level 3 Level 3 Level 3

Network Network Network

External Primary
Internal
/Service /GCA
 Organizational Structure

• Client BSNL
• Company CIRCLES
• Business AREA/PLANTSSAs
• SLOC(Storage Location) STORE
• Cost Element HOA (Fixed for PS-5090101)

• MRP Controller Material Planner (Fixed 001)

 Data migration Process
• Data migration team has to work for finalization
of number of running project (CWIP) each
business line wise that have to be migrated to
ERP-SAP system at the time of Go-Live keeping in
view the strategy decided in this regard.
• Care is required to be taken by the Data
migration team that the officers/officials engaged
in data migration process are well aware of the
data templates & in no case wrong data should
be filled in the data templates.
 Detail of Transactional Data
Templates

• 1 Project Definition Data

• 2 Work Break Down Structure
• 3 Network Master
• 4 Network Activities (Task)
 Templates
Sr no. Type Name of Template

Transactional
1 Data_Upload_Template_for_TP_Business_SSA
Data
Transactional
2 Data_Upload_Templates_for_BB_Business_SSA
Data
Transactional
3 Data_Upload_Templates_for_CFA_Business_SSA
Data
Transactional
4 Data_Upload_Templates_for_CM_Business_SSA
Data
Transactional
5 Data_Upload_Templates_for_External_Civil_Business_SSA
Data
Transactional
6 Data_Upload_Templates_for_External_Elect_Business_SSA
Data
Transactional
7 Data_Upload_Templates_for_General_Civil_Business_SSA
Data
Transactional
8 Data_Upload_Templates_for_General_Electrical_Business_SSA
Data
Roles and
9 Data_Upload_Templates_Roles&Authorizations_Sheet_SSA
Authorizations
 Tallying the no. of CWIP data
• No. of finalized running projects (CWIP)
should be tallied with the Accounts wing of
the unit.
• Discrepancies in the no. of CWIP data with
Accounts wing, if any, may be reconciled
positively.
• The new projects where no expenditure is
booked till date is not to be filled up in the
transactional data templates.
With Good Wishes for Go-Live
Activities