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Unit 4

Unit 4 discusses online communication and collaboration, emphasizing the importance of effective communication tools such as email, messaging apps, video conferencing, and social media in web development. It highlights cloud-based collaboration tools like Google Workspace and Microsoft 365 that facilitate real-time collaboration and resource sharing. The unit also covers the benefits of online storage and calendars for managing projects and schedules efficiently.

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samuel asefa
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0% found this document useful (0 votes)
31 views58 pages

Unit 4

Unit 4 discusses online communication and collaboration, emphasizing the importance of effective communication tools such as email, messaging apps, video conferencing, and social media in web development. It highlights cloud-based collaboration tools like Google Workspace and Microsoft 365 that facilitate real-time collaboration and resource sharing. The unit also covers the benefits of online storage and calendars for managing projects and schedules efficiently.

Uploaded by

samuel asefa
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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UNIT 4

ONLINE COMMUNICATION AND


COLLABORATION

Key Terms;

> communication > Autoreply

> Collaboration > Microsoft 365

> Email > cloud computing

> Email Signature


4.1. Online communication
Effective communication stand as fundamental pillars in the realm of seamless
web development, playing pivotal roles in fostering innovation and productivity.
Here's how they contribute to the overall process:

INNOVATION THROUGH DIVERSITY:

Collaboration brings together individuals with diverse skill sets and perspectives.
Effective communication in this environment sparks creativity and innovation,
leading to the development of unique and groundbreaking solutions.
OPTIMIZED RESOURCE UTILIZATION:

Collaboration helps in the effective distribution and utilization of resources,


preventing redundancy and optimizing productivity. Communication about
resource availability and needs ensures that the right tools and talents are
applied where they are most needed.
ADAPTABILITY TO CHANGES:

Open communication channels allow teams to adapt swiftly to changes in project


requirements or scope. Collaboration ensures that adjustments can be made
collectively, leveraging the strengths of the entire team.
CONTINUOUS IMPROVEMENT:

Feedback loops established through communication channels enable continuous


improvement. Collaborative efforts in refining processes and methodologies
contribute to the evolution of best practices within the development team.
4.1.1. FUNCTIONS AND FEATURES OF COMMUNICATION TOOLS

.EFFECTIVE COMMUNICATION

Effective communication is crucial for personal and professional success.


Effective communication is essential for web developers to collaborate with
team members, clients, and stakeholders.
4.1.1.2.COMMUNICATION TOOLS A. Email:
S Email is a fundamental communication tool that allows users to send and
receive messages electronically.
S It is widely used for personal and professional communication, providing a
reliable way to exchange information, documents, and media.
S Email is a vital tool for web developers to communicate formally with
clients and colleagues, send project updates, share documents, and manage
project correspondence.
APPLICATIONS:
. Sharing detailed project updates.

. Sending official documentation and reports.

. Facilitating one-on-one or group discussions .


EXAMPLE PLATFORMS: GMAIL, OUTLOOK, YAHOO MAIL

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MESSAGING APPS:
Messaging apps provide real-time text communication, often with
additional features such as voice and video calls, file sharing,
and group chats.
Instant messaging platforms enable real-time,
informal communication.
Messaging apps enable real-time communication, making it
easier for web developers to discuss project details, solve
issues quickly, and share resources.
Examples include Telegram, which allows for organized
conversations in channels, and WhatsApp, which supports
group chats and multimedia sharing.
Applications:

Quick exchanges for urgent matters.


Group chats for team-wide discussions.
Sharing files, links, and multimedia content.

EXAMPLE PLATFORMS: WHATSAPP AND TELEGRAM


C. Video Conferencing:
> Video conferencing tools enable face-to-face communication over the
internet, facilitating virtual meetings, webinars, and online classes.
> Video conferencing tools are essential for remote web developers to conduct
virtual meetings, collaborate with teams, and present work to clients.
> Tools like Zoom, which offers features like screen sharing and breakout
rooms, and Microsoft Teams, which integrates with other Microsoft 365
applications, are widely used in the industry.
APPLICATIONS:

. Conducting virtual meetings and brainstorming sessions.

. Hosting project presentations.

. Facilitating remote collaboration with a personal touch.

EXAMPLE PLATFORMS: ZOOM, MICROSOFT TEAMS, GOOGLE MEET


O^
ZOOm Microsoft Teams Google Meet

D. Social Media Platforms:

> Social media platforms allow users to connect, share content, and engage with others online.

> These platforms are used for networking, marketing, and staying informed about current events.
Platforms for both professional and casual communication.

> Social media platforms help web developers stay updated on industry trends, network with other
professionals, and showcase their work.
> LinkedIn is particularly useful for professional networking and finding job opportunities, while
platforms like Twitter and Facebook are great for engaging with the developer community
and sharing projects.

APPLICATIONS:

• Engaging with a broader audience.


• Sharing industry updates and insights.
• Connecting with peers and professionals.
EXAMPLE PLATFORMS: LINKEDIN, TWITTER, FACEBOOK AND INSTAGRAM

Linked
4.2. ONLINE COLLABORATION

Collaboration refers to the joint effort of individuals or groups working


together to achieve a common goal. In the context of web development,
collaboration is essential due to the complexity of tasks involved, which often
require diverse skill sets. Web developers collaborate to design, build, and
maintain websites and web applications. Effective collaboration ensures
seamless communication, improved problem-solving, and increased
productivity in the development process.

4.2.1. CLOUD-BASED COLLABORATION TOOLS


Cloud-based collaboration tools have revolutionized the way we work
together. Google Workspace (formerly G Suite) and Microsoft 365 are two
widely used suites that provide a range of applications, including Google
Docs, Google Sheets, Microsoft Word, and Microsoft Excel. These tools
enable real-time collaboration, document sharing, and seamless
communication.
KEY CONCEPTS OF CLOUD COMPUTING

Cloud computing is the use of computing resources that are delivered as a


service over the Internet. End users access cloud-based applications
through a web browser or a light-weight desktop / mobile app while the
business software and user's data are stored on servers at a remote
location.

Cloud computing facilitates online and mobile collaboration in 2 main ways:


Provides storage of shared documents and
files. Offers a range of online applications and
tools.

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Figure Error! No text of specified style in document-3 Cloud Computing

Architecture Benefits of Cloud Computing


■ Reduced cost: Upfront infrastructure and travel costs can be avoided.
■ Enhanced mobility: Cloud computing provides the opportunity to work
and access information and services from virtually anywhere.
■ Scalability: The impact on the physical facilities (such as work stations)
is minimum when there are changes in the size of an online collaboration
team. The team is hence highly scalable and only needs to consider the
number of members needed in the team depending on the goals of the team.
■ Automatic Updates: Online collaborative tools will usually allow users to
set automatic updates, such as sending an out of office
notice to incoming emails. The team can hence work more efficiently
with reduced workload in performing manual updates to many tasks.
FUNCTIONS AND FEATURES OF COLLABORATION TOOLS

The following are Key Characteristics of Online Collaborative Tools in


common:

• Multiple users: Multiple users can access, work and contribute on the
same document or projects.
• Real time: Responses, editing and updates are shown immediately, thus
saving time for all involved.
• Global reach: Most online collaborative tools can be utilized from any
location with the right set-up and Internet connection. Dispersal of information
globally is easily achieved.
• Concurrent access: Concurrent multiple user access allows for faster
editing and decision making on tasks.

4.2.1.1.COMMON COLLABORATION TOOLS


Collaboration tools are designed to enhance productivity and streamline
teamwork by providing shared spaces for communication, document creation,
and project management. For web developers, these tools facilitate real-time
collaboration, version control, and seamless integration of workflows. This
section introduces some of the most widely used collaboration tools, including
Google Workspace, Microsoft 365, Slack, and GitHub.

A. GOOGLE WORKSPACE:
Google Workspace is a suite of cloud-based productivity tools designed for
collaboration and communication. It includes Gmail for email, Google Drive for
file storage, Google Docs for document creation, Google Sheets for
spreadsheets, and Google Meet for video conferencing. For example, multiple
developers can simultaneously edit a Google Doc to collaborate on project
specifications.
B. MICROSOFT 365:

Microsoft 365 offers a comprehensive suite of productivity tools, including Outlook for
email, OneDrive for file storage, Word for document creation, Excel for
spreadsheets, and Teams for communication and collaboration. It provides robust
integration, allowing web developers to collaborate on documents in real- time and
hold virtual meetings. For instance, a team can use Microsoft Teams to chat and
video conference while co-authoring a document in Word.

C. GITHUB
GitHub is a web-based platform for
version control and collaborative
software development, using Git. It
allows web developers to work on
projects simultaneously, track
changes, and manage code with
features like pull requests and issue
tracking. For instance, an open-
source project on GitHub can have
multiple contributors who submit pull
requests to improve the code, which
are then reviewed and merged by
project maintainers. GitHub also
4.2.2. REAL-TIME COLLABORATION ON DOCUMENTS AND PROJECTS Web-
based productivity applications, also known as web apps, are software
programs or tools that run in a web browser rather than being installed on a
local computer or device. These applications are accessible from anywhere
with an internet connection, making them convenient and versatile for a wide
range of tasks. They are particularly valuable for collaborative work and
remote access. Nowadays a variety of web apps such as word processors,
spreadsheets, and presentation applications can be accessed using almost
any browser.

Google Workspace (formerly G Suite) and Microsoft 365 (formerly Office


365) are two of the most popular and widely used cloud-based productivity
and collaboration suites. They offer a range of applications and services that
cater to individuals, businesses, and educational institutions. For this course
this book will demonistrate you Google Workspace tools in various ways to
enhance diffrnt work activities:

ONLINE STORAGE
Storing your work files online is the first step towards online collaboration.
Online storage is a file hosting service that allows you to upload, store, and
access your files online. It is also referred to as a cloud storage service, an
online file storage provider, or cyberlocker. Google Docs, One Drive and
Dropbox are examples of file storage and sharing services, aimed at allowing
users to upload and share all types of files across all the devices they use.
AGoogle Drive
OneDrive ^ Dropbox

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m https://onedrive.live.com https://www.dropbox.co
m

GOOGLE DRIVE

Google Drive serves as a cloud-based storage solution for documents, images, and
other files. is an option available for storing and sharing documents online. It provides
several functionalities to help us manage our files and their access. It allows us to
upload files from our devices and grant access to these files to others. leaders can
organize and share files with team members or students, ensuring access from any
device with internet connectivity.

• Document Storage: Managers can use Google Drive to store and organize
important documents, reports, and files securely in the cloud. This ensures easy access
from any device and simplifies file management.
• Collaboration: Google Drive enables managers to collaborate on documents,
spreadsheets, and presentations in real-time using
Google Docs, Sheets, and Slides. Multiple team members can edit
and comment on the same document simultaneously, streamlining the
collaborative process.
• File Sharing: Managers can share files and folders with team
members, clients, or partners, allowing for easy information
dissemination and collaboration on projects.
• Version Control: Google Drive automatically saves versions of
documents, making it easier for managers to track changes and revert
to previous versions when necessary.
Steps: To open Google Drive:

1. Go to the webpage https://accounts.google.com and click Sign in.


2. Enter your registered email or phone account identity and click NEXT.

3. Enter your password.


4. Click on the tile icon at the right-hand corner of the opening page
aftersuccessful sign-in:
Google ::: O

Google Account

3M ^ gt O

5. Select the Google Drive icon from the drop-down menu and the Google

6. Drive screen will appear.


Steps: Managing Files and Folders

You can use the Google Drive account to create folders, upload and
delete files. Create Folder
1. Click on New.

2. Click on the option Folder.

3. Type in a name in the space provided under New Folder.

4. Click on Create
Grade 11 Web Design Stude

1 upload complete

Getting started.pdf

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X
7. Drag the file to upload from the computer to the space under Files:
B

8. A message appears in the bottom panel, displaying the upload


progress.
9. The pop-up panel will display 1 upload complete upon
successful upload.

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ONLINE CALENDARS

An online calendar allows you to keep track of your events and activities. You can let
others see your calendar, and view schedules that others have shared with you. Google
Calendar simplifies scheduling and event management. you can create and share
calendars to coordinate meetings, events, and deadlines. The calendar can also
integrate with other apps to send event reminders.
GOOGLE CALENDAR:

• Schedule Management: Users can use Google Calendar to create, manage, and
organize their schedules. They can add and track meetings, appointments, and
deadlines, helping them stay on top of their time management.
• Event Coordination: Google Calendar allows you to schedule meetings, set
reminders, and invite participants. It streamlines event coordination and ensures that
team members are on the same page.
• Sharing Calendars: Users can share their calendars with team members, helping
everyone stay aware of each other's schedules and reducing scheduling conflicts.
• Integration: Google Calendar can be integrated with other tools like Gmail, making it
easier for managers to create events directly from emails.

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Steps: Sharing Calendar using Google Calendar

1. To Share a Calendar Go to the webpage https://calendar.google.com or


click on the Google menu icon located on the right-hand corner of
Google Chrome:

2. On the expanded menu drop-down window select Calendar.

3. Select a date on the Calendar on which you wish to mark an event.

4. Select a time slot on the selected date and add a title.

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5. To include more details for the marked event, click on MORE OPTIONS.

6. You may add details on the location, notification and add more descriptions
about the event under the EVENT DETAILS.

7. To share your calendar, enter the email address of the person with whom you
want to share the event and check the appropriate boxes against the
options provided under Guests can.

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PRODUCTIVITY APPLICATIONS GOOGLE DOCS, SHEETS, AND SLIDES


Google Docs, Google Sheets, and Google Slides are part of Google Workspace,
which is a suite of productivity applications offered by Google. Each of these tools
serves a distinct purpose:
1. GOOGLE DOCS:
• Google Docs is a cloud-based word processing application. It allows users to
create, edit, format, and collaborate on documents online. Features of Google Docs
include:
• Real-time collaboration: Multiple users can work on the same document
simultaneously and see each other's edits in real-time.
• Access from any device: Documents are stored in the cloud, making them
accessible from any device with an internet connection.
• Version history: Google Docs saves versions of documents, enabling users to
track changes and revert to previous versions if needed.
• Template library: Users can choose from a variety of templates for different types
of documents, such as resumes, reports, and newsletters.
2. GOOGLE SHEETS:
• Google Sheets is a web-based spreadsheet application. It allows users to create,
edit, analyze, and collaborate on spreadsheets. Key features of Google Sheets
include:
• Data analysis: Users can perform data analysis, create charts and graphs, and
use formulas to perform calculations on spreadsheet data.
• Real-time collaboration: Like Google Docs, Google Sheets enables multiple
users to collaborate on a single spreadsheet simultaneously.
• Cloud storage: Spreadsheets are stored in the cloud, ensuring easy access from
anywhere and automatic saving.
• Import and export data: Google Sheets supports importing and exporting data in
various formats, making it compatible with other spreadsheet software.

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•Google Slides is a web-based presentation application, similar to


Microsoft PowerPoint. Users can create, edit, and deliver
presentations online. Key features of Google Slides include:
• Slide creation and editing: Users can
create slides with text, images, charts, and other
multimedia elements.
• Presentation delivery: Google Slides
provides tools for delivering presentations,
including speaker notes and presentation mode.
• Collaboration: Multiple users can collaborate on a
presentation in real- time, allowing for group input and
feedback.
• Template gallery: Users can choose from
a variety of presentation templates to create
professional-looking slideshows.

These three applications are accessible through a web browser and are
designed for collaborative work. They are commonly used in both
personal and professional settings for tasks such as

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document creation, data analysis, and delivering presentations. Additionally,


they integrate seamlessly with other Google Workspace applications and
offer compatibility with common file formats used in productivity software.
Starting from the section below you will practically go through the different
steps that are necessary in collaborating works using google docs.

Steps: To create a new file on Google Docs

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-1. From Google Drive, locate and select the New button, then choose the type of
file you want to create. In our example, we'll select Google Docs to create a new
document.

2. Your new file will appear in a new tab on your browser. Locate and select
Untitled document in the upper-left corner.

3. The Rename dialog box will appear. Type a name for your file, then click OK.

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4. Your file will be renamed. You can access the file at any time from your Google
Drive,
where it will be saved automatically. Simply double-click to open the file again.

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You may notice that there is no Save button for your files. This is because Google
Drive uses autosave, which automatically and immediately saves your files as
you edit them.

^ My Drive - Google Drive x Quarterly Report - Goog x

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w
Steps: To share a file with a group of people

1. Locate and select the file you want to share, then the Share click
button.

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2. A dialog box will appear. In the People box, type the email addresses
of the people you'd like to share the file with. If you want, you can
add a message that will be emailed to the people you share the file
with.
3. Click Send. Your file will be shared.

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For more control over your files, you can click the drop-down arrow to decide whether
people can edit, comment on, or simply view the file.

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Suggesting mode
Google Drive also has a feature called Suggesting mode, which is similar to the
Track Changes feature in Microsoft Office. This allows each collaborator to
make changes, while giving the other collaborators a chance to review the
changes before making them permanent. This page has more information about
how to make suggested edits and accept or reject other people's changes.

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-❖ Comments are one of the features that allow you to collaborate in Google
Docs. In this lesson, you'll learn how to create and reply to comments, tag
collaborators, and more.

Anyone with editor or commenter access to the Google Doc can create a comment.
There are several ways to add a comment, but the easiest way is to select the text
that you want to comment on, then click the button that appears on the right side of
the screen.

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Black beans and rice

Fried plantains

Plates, cups, silverware

The comment box opens, and you can type your message.

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0 Javier Flores

If you want to make sure that a specific person sees your comment, you can tag
them. To tag someone, type the @ symbol and start typing their email address. Then
select them from your list of contacts.

Javier Flores

Could these be made vegetarian?


@Mi

[email protected]

If you tag someone who doesn't already have access to the document, Google will
ask you to share the document with them before posting your comment. When you
tag someone, you have the option to assign the comment to them. Assigning a
comment to someone means that they will be responsible for marking it as complete.

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When you're finished typing your comment, click Comment.

Could these be made vegetarian?


@[email protected]

] [email protected]

Your @mention will add people to this


discussion and send an email.

8 ) Steps: Using Suggestion mode to track changes

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When multiple people are working on a document, it's helpful to see how the
document changes and grows over time. Google Docs lets you track any edits
that are made, comment on them, and decide whether they should be added to
the document. Google Docs calls this feature Suggestion mode, but it's very
similar to the Track Changes feature in Microsoft Word.
To track changes in Google Docs, you have to switch from Editing mode to
Suggestion mode. Click the pencil icon underneath the Share button, and
choose Suggesting from the drop-down menu.

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^ ^ Editing
9 i“ Q Libf
^ Editing
Edit document directly
(3 Suggesting ^
Edits become suggestions
<§> Viewing
Read or print final document

While in Suggestion mode, any text that you add is highlighted and any text you
delete is crossed out. To the right, a suggestion box appears with every change.
This gives other users a chance to review changes before they're made
permanent.
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dining, shopping, and public transportation. Enjoy the best of both worlds at Olenna Mason
9:06 AM Yesterday
Villa Pina—the beauty of nature and the culture of a vibrant neighborhood. Your
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For more information, visit us online:

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9:06 AM Yesterday

Add: ’Your new home is waitingl"

Reviewing changes
You can also see changes suggested by other people. If you have a question
about a particular change, you can leave a comment in the suggestion box.
Click the suggestion box, click the text field, write a response, and click Reply.

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To approve a change, click the checkmark. It will then become part of the
document. To reject a change, click the X, and the suggestion will disappear.

Replace: "ABOUT VILLA PINA" with ‘SAY HI

To leave Suggestion Mode, click Suggesting in the top-right corner and select Editing.

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.SB m *? Share

(3 Suggesting ▼ /s

^ Editing
Edit documem-cirectly

Suggesting

Edits become suggestions <§> Viewing


Read or print final document

While in editing mode, you can still accept, reject, or comment on


suggestions, but you can't create any new ones.

4.2.3. CONFERENCING AND VIRTUAL MEETINGS


Video conferencing tools have become integral in education, allowing
educators and leaders to connect with students, colleagues, and
stakeholders from anywhere. Platforms like Zoom, Microsoft Teams,
and Google Meet enable virtual meetings, webinars, and interactive
sessions. This topic will cover the use of these tools for effective online
meetings.
■ Google Meet: Google Meet is a video conferencing tool, which is
valuable for virtual meetings, lectures, and webinars. Educational
leaders can host virtual discussions, engage with students or staff, and
conduct training sessions.
■ Zoom Meeting App: Zoom is a popular video conferencing and
online meeting platform that provides a range of services for hosting
and participating in virtual meetings, webinars, and collaborative
sessions. Zoom has gained immense popularity for its user-friendly
interface, robust features, and cross-platform compatibility.
HOW TO USE ZOOM MEETINGS
Zoom makes it super easy for anyone to set up and conduct a virtual
face-to-face meeting — but if you’ve never used the tool before, this
can still be

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d. How to Schedule Meetings


e. How to Record Meetings
f. How to share screen

H 3
Steps: Setting up online meeting session using Zoom
meeting

A. How to get started with Zoom


Step 1: To get started with Zoom, head to their website, and click on the "SIGN UP” button
that’s at the top-right corner of the screen.
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B 1 PH a zo<>m.uS m+
REQUEST A DEMO 1.888.7'>99666 RESOURCES - SUPPORT

^ Sign In with SSO

3 Sign in with Google

f Sign in with Facebook

Rv lienine un. I aeree to the Privacy Policy and Terms of Service

Step 2: You have two options when it comes to creating a Zoom account.
You can either:

■ Create a new account using your work email address.


■ Sign in using SSO (Single Sign-On) or your Google or Facebook account.

If you’re using Zoom for a company meeting or other work purposes, it’s best to sign up using your
work email address.

Step 3: Zoom will now send you an email with a confirmation link.
Click on that link to go to Zoom’s Sign Up Assistant and sign in using your credentials.

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Step 4: Download the desktop app/Zoom client from the Zoom website for easy access.

B. How to set up a Zoom meeting

Here’s a step-by-step guide to set up a Zoom meeting easil


d SOLUTIONS - RUNS & PRICING CONTACT SALES SCHEDULE A MEETING JOIN A MEETING HOST A MEETING ^

A. Starting a Zoom meeting


PER! 31

Step 1: Log in to your' nZ^o^¥ account.e tings


Personal Meeting Room Meeting Templates

Schedule a New Meeting

/ebinars

ecordings

The user does not have any upcoming meetings.


ettings
To schedule a new meeting click Schedule a Meeting.

iser Management

oom Management
Save time by scheduling your meetings directly from your calendar.
ccount Management
dvanced Microsoft Outlook Plugin G Chrome Extension
Add Zoom Download

Firefox Add-on
Download
attend Live Training

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Step 2: Hover your cursor over the "HOST A MEETING” link at the top-right corner of the
screen, and select one of the following options:
■ With Video On

■ With Video Off


■ Screen Share Only

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Step 3: The website will redirect you to the Zoom app and start a meeting. Here, you can edit
meeting settings or copy the "Invitation URL” that you send to the attendees.

Note: You can also start a meeting quickly through the desktop app by following
the instructions we list for mobile devices later on.
B. Adding participants

Step 1: Start a new meeting on the Zoom desktop app.

Step 2: In the new meeting screen, click on the “Invite” button in the toolbar at the

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bottom.

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Step 3: Here, Zoom will give you the options to either "Copy URL” or "Copy Invitation”. You can
send these to participants via text, email or instant messaging.

Step 4: You can also directly email the meeting details through your preferred email client via the
Zoom app itself.

C. How to join a Zoom meeting

Here’s a step-by-step guide to join a Zoom meeting quickly:

Note: The same steps apply to both your desktop and your phone.
A. Join using a Meeting Link

If you have a join link for a meeting, just click on it or paste it into your web browser to
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join the meeting.

B. Join using a meeting ID


Step 1: Open the Zoom app and click on the "Join” icon.

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Step 2: Paste the Meeting ID in the box provided, add your display name for the meeting and
click on the "Join” button.

Join Meeting
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Meeting ID or Personal Link Name ~
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Stan Rastogi

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You’re now all set to communicate with your team members!

D. How to schedule meetings


With a busy schedule, you can easily forget about appointments or upcoming business meetings.
Luckily, Zoom lets you schedule meetings in advance to avoid this!
You can schedule a meeting by setting:

Its date and time

Meeting ID

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-■ Whether it requires a password to join or not

■ And more!

Here’s a step-by-step guide to schedule meetings in Zoom easily:

Step 1: To schedule a meeting, head to the Zoom app and click on the blue "Schedule”
button (looks like a calendar icon).

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Step 2: Enter meeting details in the Schedule Meeting pop-up window that appears.
You can set its date and time, privacy and access settings. You can also select your preferred
calendar (between iCal, Google Calendar or others) to schedule the event in your calendar.

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Step 3: Once you’ve adjusted preferences, click on the "Schedule” button at the bottom right of
the screen.

E. How to record Zoom meetings


Recording a meeting lets you easily use it as a reference to document everything that was discussed.
This is especially important for remote teams who use Zoom video conferencing as their key mode of
communication.

Zoom allows you to record meetings easily and save them either to your local device or the Zoom cloud.
By saving it to the Zoom cloud, your team members can access it across multiple platforms easily.

Here’s how to record Zoom meetings:

Step 1: Start a meeting.


Step 2: In the Zoom toolbar, click on the “Record” icon._

ft Zoom Meeting — □X

$ **

Step 3: Choose between "Record on this Computer” or "Record to the Cloud.” This starts the
recording, and all meeting members will see the word "Recording” in red at the top of the screen. Step
4: Click on "Pause/Stop Recording” to stop recording the meeting. Alternatively, you can also end a
meeting to stop recording it.
Step 5: After you end the meeting, Zoom converts the recording to MP4 format and stores it in your
preferred location. You can now easily access your recorded sessions any time you want!
F. Screen sharing
Zoom lets you share your screen with other meeting participants

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easily. This lets
you:
■ Host virtual presentations and workshops.
■ Explain processes in detail.

■ Review work and project documents together with your team.


To share your screen, just click on the "Share Screen” icon in the
toolbar at the bottom. This lets you share:

■ A specific app or window.


■ A whiteboard.
■ Apple iPhone / iPad screen (if your device supports this).

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If you want more screen sharing options, click on the "Advanced” tab at the top
of your screen. Here, you can choose to share:

■ A part of your screen or the entire screen.


■ Only your computer’s sound or your microphone’s sound as well.
■ Content from a second camera or content only from your screen.

SELF-CHECK 4-1:

Dear Students! So far, We have discussed Online communication and


collaboration and Fundamental components the platforms. Now
it is your turn to answer the following self-check questions
1. What is the primary purpose of using email in web development?
2. List two examples of messaging apps and their uses in web
development.
3. How can video conferencing tools benefit remote web development
teams?
4. Name one social media platform useful for professional
networking and describe its benefit.
5. Why is effective communication important in web development
projects?

Dear Students! Have you answered the self-check questions? If yes, let
us move on to work on a collaborative project and summarize this unit. 240
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