Unit 4
Unit 4
Key Terms;
Collaboration brings together individuals with diverse skill sets and perspectives.
Effective communication in this environment sparks creativity and innovation,
leading to the development of unique and groundbreaking solutions.
OPTIMIZED RESOURCE UTILIZATION:
.EFFECTIVE COMMUNICATION
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> Social media platforms allow users to connect, share content, and engage with others online.
> These platforms are used for networking, marketing, and staying informed about current events.
Platforms for both professional and casual communication.
> Social media platforms help web developers stay updated on industry trends, network with other
professionals, and showcase their work.
> LinkedIn is particularly useful for professional networking and finding job opportunities, while
platforms like Twitter and Facebook are great for engaging with the developer community
and sharing projects.
APPLICATIONS:
Linked
4.2. ONLINE COLLABORATION
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• Multiple users: Multiple users can access, work and contribute on the
same document or projects.
• Real time: Responses, editing and updates are shown immediately, thus
saving time for all involved.
• Global reach: Most online collaborative tools can be utilized from any
location with the right set-up and Internet connection. Dispersal of information
globally is easily achieved.
• Concurrent access: Concurrent multiple user access allows for faster
editing and decision making on tasks.
A. GOOGLE WORKSPACE:
Google Workspace is a suite of cloud-based productivity tools designed for
collaboration and communication. It includes Gmail for email, Google Drive for
file storage, Google Docs for document creation, Google Sheets for
spreadsheets, and Google Meet for video conferencing. For example, multiple
developers can simultaneously edit a Google Doc to collaborate on project
specifications.
B. MICROSOFT 365:
Microsoft 365 offers a comprehensive suite of productivity tools, including Outlook for
email, OneDrive for file storage, Word for document creation, Excel for
spreadsheets, and Teams for communication and collaboration. It provides robust
integration, allowing web developers to collaborate on documents in real- time and
hold virtual meetings. For instance, a team can use Microsoft Teams to chat and
video conference while co-authoring a document in Word.
C. GITHUB
GitHub is a web-based platform for
version control and collaborative
software development, using Git. It
allows web developers to work on
projects simultaneously, track
changes, and manage code with
features like pull requests and issue
tracking. For instance, an open-
source project on GitHub can have
multiple contributors who submit pull
requests to improve the code, which
are then reviewed and merged by
project maintainers. GitHub also
4.2.2. REAL-TIME COLLABORATION ON DOCUMENTS AND PROJECTS Web-
based productivity applications, also known as web apps, are software
programs or tools that run in a web browser rather than being installed on a
local computer or device. These applications are accessible from anywhere
with an internet connection, making them convenient and versatile for a wide
range of tasks. They are particularly valuable for collaborative work and
remote access. Nowadays a variety of web apps such as word processors,
spreadsheets, and presentation applications can be accessed using almost
any browser.
ONLINE STORAGE
Storing your work files online is the first step towards online collaboration.
Online storage is a file hosting service that allows you to upload, store, and
access your files online. It is also referred to as a cloud storage service, an
online file storage provider, or cyberlocker. Google Docs, One Drive and
Dropbox are examples of file storage and sharing services, aimed at allowing
users to upload and share all types of files across all the devices they use.
AGoogle Drive
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GOOGLE DRIVE
Google Drive serves as a cloud-based storage solution for documents, images, and
other files. is an option available for storing and sharing documents online. It provides
several functionalities to help us manage our files and their access. It allows us to
upload files from our devices and grant access to these files to others. leaders can
organize and share files with team members or students, ensuring access from any
device with internet connectivity.
• Document Storage: Managers can use Google Drive to store and organize
important documents, reports, and files securely in the cloud. This ensures easy access
from any device and simplifies file management.
• Collaboration: Google Drive enables managers to collaborate on documents,
spreadsheets, and presentations in real-time using
Google Docs, Sheets, and Slides. Multiple team members can edit
and comment on the same document simultaneously, streamlining the
collaborative process.
• File Sharing: Managers can share files and folders with team
members, clients, or partners, allowing for easy information
dissemination and collaboration on projects.
• Version Control: Google Drive automatically saves versions of
documents, making it easier for managers to track changes and revert
to previous versions when necessary.
Steps: To open Google Drive:
Google Account
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5. Select the Google Drive icon from the drop-down menu and the Google
You can use the Google Drive account to create folders, upload and
delete files. Create Folder
1. Click on New.
4. Click on Create
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1 upload complete
Getting started.pdf
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7. Drag the file to upload from the computer to the space under Files:
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ONLINE CALENDARS
An online calendar allows you to keep track of your events and activities. You can let
others see your calendar, and view schedules that others have shared with you. Google
Calendar simplifies scheduling and event management. you can create and share
calendars to coordinate meetings, events, and deadlines. The calendar can also
integrate with other apps to send event reminders.
GOOGLE CALENDAR:
• Schedule Management: Users can use Google Calendar to create, manage, and
organize their schedules. They can add and track meetings, appointments, and
deadlines, helping them stay on top of their time management.
• Event Coordination: Google Calendar allows you to schedule meetings, set
reminders, and invite participants. It streamlines event coordination and ensures that
team members are on the same page.
• Sharing Calendars: Users can share their calendars with team members, helping
everyone stay aware of each other's schedules and reducing scheduling conflicts.
• Integration: Google Calendar can be integrated with other tools like Gmail, making it
easier for managers to create events directly from emails.
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5. To include more details for the marked event, click on MORE OPTIONS.
6. You may add details on the location, notification and add more descriptions
about the event under the EVENT DETAILS.
7. To share your calendar, enter the email address of the person with whom you
want to share the event and check the appropriate boxes against the
options provided under Guests can.
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These three applications are accessible through a web browser and are
designed for collaborative work. They are commonly used in both
personal and professional settings for tasks such as
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-1. From Google Drive, locate and select the New button, then choose the type of
file you want to create. In our example, we'll select Google Docs to create a new
document.
2. Your new file will appear in a new tab on your browser. Locate and select
Untitled document in the upper-left corner.
3. The Rename dialog box will appear. Type a name for your file, then click OK.
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4. Your file will be renamed. You can access the file at any time from your Google
Drive,
where it will be saved automatically. Simply double-click to open the file again.
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You may notice that there is no Save button for your files. This is because Google
Drive uses autosave, which automatically and immediately saves your files as
you edit them.
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Steps: To share a file with a group of people
1. Locate and select the file you want to share, then the Share click
button.
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2. A dialog box will appear. In the People box, type the email addresses
of the people you'd like to share the file with. If you want, you can
add a message that will be emailed to the people you share the file
with.
3. Click Send. Your file will be shared.
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For more control over your files, you can click the drop-down arrow to decide whether
people can edit, comment on, or simply view the file.
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Suggesting mode
Google Drive also has a feature called Suggesting mode, which is similar to the
Track Changes feature in Microsoft Office. This allows each collaborator to
make changes, while giving the other collaborators a chance to review the
changes before making them permanent. This page has more information about
how to make suggested edits and accept or reject other people's changes.
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-❖ Comments are one of the features that allow you to collaborate in Google
Docs. In this lesson, you'll learn how to create and reply to comments, tag
collaborators, and more.
Anyone with editor or commenter access to the Google Doc can create a comment.
There are several ways to add a comment, but the easiest way is to select the text
that you want to comment on, then click the button that appears on the right side of
the screen.
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The comment box opens, and you can type your message.
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If you want to make sure that a specific person sees your comment, you can tag
them. To tag someone, type the @ symbol and start typing their email address. Then
select them from your list of contacts.
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If you tag someone who doesn't already have access to the document, Google will
ask you to share the document with them before posting your comment. When you
tag someone, you have the option to assign the comment to them. Assigning a
comment to someone means that they will be responsible for marking it as complete.
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When multiple people are working on a document, it's helpful to see how the
document changes and grows over time. Google Docs lets you track any edits
that are made, comment on them, and decide whether they should be added to
the document. Google Docs calls this feature Suggestion mode, but it's very
similar to the Track Changes feature in Microsoft Word.
To track changes in Google Docs, you have to switch from Editing mode to
Suggestion mode. Click the pencil icon underneath the Share button, and
choose Suggesting from the drop-down menu.
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Edits become suggestions
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While in Suggestion mode, any text that you add is highlighted and any text you
delete is crossed out. To the right, a suggestion box appears with every change.
This gives other users a chance to review changes before they're made
permanent.
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Reviewing changes
You can also see changes suggested by other people. If you have a question
about a particular change, you can leave a comment in the suggestion box.
Click the suggestion box, click the text field, write a response, and click Reply.
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To approve a change, click the checkmark. It will then become part of the
document. To reject a change, click the X, and the suggestion will disappear.
To leave Suggestion Mode, click Suggesting in the top-right corner and select Editing.
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H 3
Steps: Setting up online meeting session using Zoom
meeting
Step 2: You have two options when it comes to creating a Zoom account.
You can either:
If you’re using Zoom for a company meeting or other work purposes, it’s best to sign up using your
work email address.
Step 3: Zoom will now send you an email with a confirmation link.
Click on that link to go to Zoom’s Sign Up Assistant and sign in using your credentials.
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Step 4: Download the desktop app/Zoom client from the Zoom website for easy access.
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Step 2: Hover your cursor over the "HOST A MEETING” link at the top-right corner of the
screen, and select one of the following options:
■ With Video On
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Step 3: The website will redirect you to the Zoom app and start a meeting. Here, you can edit
meeting settings or copy the "Invitation URL” that you send to the attendees.
Note: You can also start a meeting quickly through the desktop app by following
the instructions we list for mobile devices later on.
B. Adding participants
Step 2: In the new meeting screen, click on the “Invite” button in the toolbar at the
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bottom.
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Step 3: Here, Zoom will give you the options to either "Copy URL” or "Copy Invitation”. You can
send these to participants via text, email or instant messaging.
Step 4: You can also directly email the meeting details through your preferred email client via the
Zoom app itself.
Note: The same steps apply to both your desktop and your phone.
A. Join using a Meeting Link
If you have a join link for a meeting, just click on it or paste it into your web browser to
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join the meeting.
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Step 2: Paste the Meeting ID in the box provided, add your display name for the meeting and
click on the "Join” button.
Join Meeting
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-■ Whether it requires a password to join or not
■ And more!
Step 1: To schedule a meeting, head to the Zoom app and click on the blue "Schedule”
button (looks like a calendar icon).
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Step 2: Enter meeting details in the Schedule Meeting pop-up window that appears.
You can set its date and time, privacy and access settings. You can also select your preferred
calendar (between iCal, Google Calendar or others) to schedule the event in your calendar.
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Step 3: Once you’ve adjusted preferences, click on the "Schedule” button at the bottom right of
the screen.
Zoom allows you to record meetings easily and save them either to your local device or the Zoom cloud.
By saving it to the Zoom cloud, your team members can access it across multiple platforms easily.
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Step 3: Choose between "Record on this Computer” or "Record to the Cloud.” This starts the
recording, and all meeting members will see the word "Recording” in red at the top of the screen. Step
4: Click on "Pause/Stop Recording” to stop recording the meeting. Alternatively, you can also end a
meeting to stop recording it.
Step 5: After you end the meeting, Zoom converts the recording to MP4 format and stores it in your
preferred location. You can now easily access your recorded sessions any time you want!
F. Screen sharing
Zoom lets you share your screen with other meeting participants
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easily. This lets
you:
■ Host virtual presentations and workshops.
■ Explain processes in detail.
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If you want more screen sharing options, click on the "Advanced” tab at the top
of your screen. Here, you can choose to share:
SELF-CHECK 4-1:
Dear Students! Have you answered the self-check questions? If yes, let
us move on to work on a collaborative project and summarize this unit. 240
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