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Pmiposterpresentation2009version10 090522132257 Phpapp01

Project Portfolio Management (PPM) provides an overview of all projects in an organization to enhance decision-making and align with business objectives. Its advantages include better resource planning, improved communication, and cost savings through effective project performance. Successful implementation requires management support, appropriate software tools, and a structured approach to change management and process improvement.

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suresh
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8 views11 pages

Pmiposterpresentation2009version10 090522132257 Phpapp01

Project Portfolio Management (PPM) provides an overview of all projects in an organization to enhance decision-making and align with business objectives. Its advantages include better resource planning, improved communication, and cost savings through effective project performance. Successful implementation requires management support, appropriate software tools, and a structured approach to change management and process improvement.

Uploaded by

suresh
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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Implementing Project Portfolio Management

“Why is this a good Idea”

David Lipper, PMP, CSP


Stan Lipper, PMP

1
Implementing Project Portfolio Management

What is Project Portfolio Management

It provides a view into all projects within an


organization which allows for better project
decisions to help meet business objectives and
is focused on value creation.

2
Implementing Project Portfolio Management

Advantages of Project Portfolio Management

• Targets initiatives that support organizational objectives


• Evaluation and adjustments of project priorities
• Provide management with project summary and Detailed
Status Information
• Helps promote stronger relationships among projects
• Better resource planning
• Source of information for process improvement
• Enhanced communications and cooperation among
project and management
• Serves as a capacity planning tool

3
Implementing Project Portfolio Management

Additional Benefits of Project Portfolio Management

• Promotes use of better project management practices


and disciplines
• Greater visibility helps in issue resolution process
• Cost savings due to better project performance and
alignment to business objectives
• Stronger recognition of project successes
• Stronger estimation ability due to greater metric data
collection

4
Implementing Project Portfolio Management

What is needed for a Successful Implementation

• Management support and involvement


• Project portfolio software tool
• High-level project management framework
• Project plan that minimizes the impact on current
initiatives and contains a phased approach
• Strong change management approaches
• A culture that can embrace some level of best practices
• Choosing a PPM approach that best fits the organization

5
Implementing Project Portfolio Management

Steps in Implementation Project Portfolio Management

• Assess the organization for readiness - depending on


the assessment results:
– Define success criteria
– Prepare an inventory of current and planned project initiatives
– Prepare a resource inventory that includes skill sets and
quantity
– Build and implement a high-level project management
– Framework that best fits the organization’s culture
– Establish a roadmap toward implementation
– Implement process to evaluate value
– Plan for and implement IT governance

6
Implementing Project Portfolio Management

Steps in Implementation Project Portfolio Management

• Asses the organization for readiness - depending on the


assessment results: (Continued)
– Implement or enhance process improvement throughout
– Implement initial dashboading and PKIs
– Launch a good training program
– Install a project portfolio software tool
– Define, implement or enhance time management
– Define, implement or enhance work flows into tools
– Implement or enhance resource planning and management

7
Implementing Project Portfolio Management
A Structure for Success
Define Success Criteria

Inventory Projects Inventory Resources

Roadmap Value
Plan for IT
PM Framework Toward Measurement
Governance
Implementation Plan

Implement
Plan for Implement Enhance Ongoing
Time Resource Enhance
Process Initial Management Process
Management Planning and work flows
Improvement Dashboading Reporting Improvement
Management

8
Implementing Project Portfolio Management
Involved Participants

Business
IT and IT customers
Management and
Management

Project
Human Portfolio Finance
Resources
Management

Vendors Auditing

9
Implementing Project Portfolio Management

Lessons Learned

• This is a significant project and will take time and


investment
• Expectation must be carefully managed
• Strong communications is vital
• If value is not evident throughout the project there will be
pressure to down scope
• Embrace organizational variations in processes and
approaches
• Small incremental changes can make adoption easier
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Implementing Project Portfolio Management
Additional Resources:

Books:

Project Portfolio Management: A Practical Guide to Selecting Projects,


Managing Portfolios, and Maximizing Benefits by Harvey A. Levine

The Standard for Portfolio Management by Project Management Institute

IT Services Portfolio Management Best Practice Handbook by Gerard


Blokdijk, Ivanka Menken

Optimizing Corporate Portfolio Management: Aligning Investment


Proposals with Organizational Strategy by Anand Sanwal

Articles:

http://www.cio.com/article/31864/Portfolio_Management_Done_Right
11
http://www.pmsolutions.com/uploads/pdfs/ppm_maturity_summary.pdf

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