● Creating Text, Number and Date Series

● Introduction
● Editing Worksheet Data
● Objectives
● Inserting and Deleting Rows, Column
● Elements of Electronic Spreadsheet
● Changing Cell Height and Width
● Opening of Spreadsheet
● Function and Charts
● Addressing of Cells
● Using Formulas
● Printing of Spreadsheet
● Function
● Saving Workbooks ● Charts
● Manipulation of Cells ● Summary

● Entering Text, Numbers and Dates ● Model Questions and Answer

❖ Introductio
Spreadsheet is used to do work
n:- with data for which we need to do
mathematical calculations,create
charts,graphs,etc. Microsoft excel is
the electronic spreadsheet program
that we will learn in this chapter.
❖ Elements of electronic spreadsheet:-
Most of the excel screen devoted to the display of the spreadsheet.a
spreadsheet is made of intersecting rows and columns. The intersection of
a row and column is a rectangular area called a cell.

❖ Opening spreadsheet:-
Excel display a new workbook when it is opened.all the cells are empty in default spreadsheet
of this new workbook. A cell is active when the border is highlighted. When you enter
information, the information is stored in the active cell.
Opening spreadsheet:-
 As told earlier,a cell is ,made by intersection of
a row and a column. Each row has a number
associated with it and each column has an

❖ Addressing alphabet associated with it. So the cell formed

by intersection of a row and a column has both
the number (of the row) and alphabet (of the
cells:- column) as cell address. A cell formed by
intersection of column d and row 32 has the cell
address D32.

When a cell is selected,its address is shown in

the address box.
 Print all pages

To print a worksheet,follow these steps:-

❖ Printing of 1. Click on file “print” dialog box.

2. Click ‘all’ from ‘print range’ and click

spreadsheet ‘active sheet’ radio.

3. Now click ‘OK’ button.
4. Shortcut key “ctrl+p”
❖ Print of spreadsheet:-
To print selected pages of a worksheet, follow these steps:

● Click on file print to open the “print” dialog box.

● Click ‘pages’ and type start pages number number into ‘from’ and page number in ‘to’ box from
‘print range.’
● Click ‘active sheet’’ radio.
● Now click ‘OK’ button
1st step 2nd step 3rd step
❖ Saving workbook:-

To save a worksheet, follow these

steps:

1. Click on file save to open the “save”

dialog box.
2. Type filename in the ‘file name’ box.
3. Click on ‘save’ button.
 ❖ Manipulation of cells:-

Excel has some good facilities for data

manipulation,especially its filters for selecting subsets,
and its ability transform and look up data values using
functions within formulas.

1. Entering Text, Numbers and Dates

2. Creating Text, Number and Date Series
3. Editing Worksheet Data
4. Inserting and Deleting Rows, Column
5. Changing Cell Height and Width
 ❖ Entering Text, Numbers and Dates:-

➢ Entering text
● Place cursor in the cell where
you want to enter text.
● Type the contents or texts in that
cell.

1. Entering text
2. Entering number
3. Entering dates
➢ Entering number
● Open a new worksheet.
● Enter the number you would like to add.
● Fill the complete numeric data in different cells.
● Press Esc when you have completed entering your data.
 ➢ Entering Dates
Returns the sequential serial number that represents a particular date. Cell format remains
normal before function gets entered in the cell. Result is formatted as a date, once the
function gets executed.

Syntax
DATE (year, month, date)

Example
=DATE (2018,4,18)

Output
18/4/2018
 ❖ Creating text,number and date series
1. Create Text
2. Create Number
3. Create date
Creating text series
To create a text series,

Follow these steps:-

4. Select any blank cell from worksheet and type any alphanumeric value.
5. Choose ‘fill’ option from edit menu.
6. Choose series from fill sub menu and appear ‘series’ dialog box.
7. Type step value of series into ‘step value’ box and type last value of list into ‘stop
value’ box.
8. Click on ‘OK’ button.
 Creating Text Series:-

● Select the cell that contains starting text.

● Then drag fill handle (+) over the cell where you want to fill text.
 Creating Number
● Open a new excel sheet.
● Select the cell that contains starting number.
● Then drag fill handle (+) over the cell where you want to fill number.
Creating Dates Series
 ➢ Editing worksheet

If you want to edit the data you entered into a

cell,follow these steps:

1. Select desired cell and double click on cell or press F2 key

2. Now type the changed data
3. Click o enter button.
 Cut

● Deleting unnecessary data from the cell is called cutting.

● In Microsoft Excel, you can cut text from one area of a worksheet and save or paste that text
anywhere. When you cut the text, it is stored on clipboard.
● If you want to cut any text or content from worksheet, first select the text or content which you want
to cut.
● To cut, Right Click → Cut.
● The shortcut key is "Ctrl + X".
 Copy

● To copy the content, Right Click → Copy.

● Shortcut key is "Ctrl + C".
 Paste

● Select your text to highlight it.

● First copy the text.
● Use mouse to move the cursor to desired position to paste the copied
text.
● Click paste to insert the copied text in its new place.
● You can paste clipboard information as often as you like.
● To paste, Right Click & Paste.
● Shortcut key is "Ctrl + V".
Step 1 Step 2 Step 3

Step 4 Step 5
 ➢ Inserting and Deleting Rows, and Column

Insert column to the left:-

● Place the cursor where you want to insert a column in the

table.
● Right click → Insert column to left.
Step 2 Step 3
Step 4
Insert column to the right:-

● Place the cursor where you want to insert a column into the
table.
● Right click → Insert column to right.
 ➢ Delete Rows

● Select cells or rows you want to delete.

● Right click → Delete → Table Rows.
 ➢ Delete column

● Select column or cells you want to delete.

● Right click → Delete → Table Columns.

Changing Cell Height and Width:-
When we create a table, all the columns may have equal column width or different widths. If you want
to change the row height, simply select the row and right click. Then select the Row Height option.
 ➢ Function and Charts
Function :-
A function is a predefined formula that performs calculations using specific values in a particular
order. All spreadsheet programs include common functions that can be used for quickly finding the
sum, average, count, maximum value, and minimum value for a range of cells. In order to use
functions correctly, you'll need to understand the different parts of a function and how to create
arguments to calculate values and cell references.
List of functions :-
=sum
=max
=min
=average
 example:-
Addition:-
Open a new worksheet.
Move the cursor to cell A1.
Write one value in cell A1 and another value in cell B1.
Write "= SUM(A1 + B1)" in cell C1 which will automatically get displayed in formula bar.
Press Enter.
Note that cell A1 has been added to cell B1 and the result is shown in cell C1.
 Charts
A simple chart in excel can say more than a sheet full of numbers. As you’ll see,
creating charts is very easy.

Create a chart:-
● To create a line chart,excute the following step:-
● Select the range A1:C6.
● On the insert tab,in the charts group,choose line and select line with markers.