Introduction to Information & Communication Technology

Explanation of Insert Tab

Making tables, pictures, using shapes and clipart
• To quickly insert a basic table, click Insert > Table and move the cursor over the grid until you highlight the
number of columns and rows you want.

Click and the table appears in the document. If you need to make adjustments, you can add table rows and
columns, delete table rows and columns, or merge table cells into one cell.
• When you click in the table, the Table Tools appear.

Use Table Tools to choose different colors, table styles, add a

border to a table or remove borders from a table.
• Insert larger tables or tables with custom widths
For larger tables and for more control over the columns,
use the Insert Table command.
This way you can create a table with more than ten
columns and eight rows, as well as set the column width
behavior.
• 1. Click Insert > Table > Insert Table.
• 2. Set the number of columns and rows
3. In the AutoFit behavior section you have three options for setting how wide your columns are:
• o Fixed column width: You can let Word automatically set the column width with Auto, or you can set a
specific width for all of your columns.
• o AutoFit to contents: This will create very narrow columns that will expand as you add content.
• o AutoFit to window: This automatically changes the width of the entire table to fit the size of your
document.

4. If you want each table you create to look like the table you’re creating, check Remember dimensions for
new tables.
• If you want more control over the shape of your table’s columns and rows or something other than a basic
grid, the Draw Table tool helps you draw exactly what you want.
1. Click Insert > Table > Draw Table. The pointer changes to a pencil.
2. Draw a rectangle to make the table’s borders. Then draw lines for columns and rows inside the rectangle.

3. To erase a line: o In Word 2013 and Word 2016: Click the Table Tools Layout tab.
• o In Word 2007 and Word 2010: Click the Table Tools Design tab.

• Click Eraser, and then click the line that you want to erase.
• 4. If you want to distribute all of the rows and columns evenly, on the Table Tools Layout tab, in the Cell Size group,
click Distribute Rows or Distribute Columns.
Shapes
• Microsoft Word 2013 comes with an array of built-
in shapes, which you can use to create callouts,
boxes, stars, and other shapes.
• When you choose a shape, you simply draw it on a
blank space on the page. It doesn’t matter if you
get it perfect or just the way you want it because
you can adjust it to your heart’s content once it is
placed in your document.
At the bottom of the “Shapes” menu, there’s an option
to create a “new drawing canvas.” This will open, what
is essentially a text box for shapes. With this drawing
canvas, you can create drawings using these shapes
allowing you to create things like diagrams and
flowcharts.
SmartArt and WordArt
• Think of SmartArt as premade drawing canvases that you can insert into your document and then customize
as you like. Simply pick an arrangement, such as a list, process, or cycle.

• As you can see, we created a graphic

based on a “Continuous Block
Process.” When we click on the text
boxes, we can edit what is inside.
There are also the usual grab handles
needed to resize the image, and the
“Layout Options” allowing you to
wrap text to your preference.
• If you use SmartArt, note that the
Ribbon changes to reflect this. The
“SmartArt Tools” features two tabs:
“Design” and “Format.” Let’s cover
each one and its features.
• The right half of the “Format” tab
allows you to pick from a number of
“SmartArt Styles” and you can also
“Change Colors.”
Picture Tools
• As always, when you want to edit a picture or any element placed in a Word document, you click on it and
the appropriate tab appear on the Ribbon.
• With pictures, that tab is “Picture Tools.” Here we see you can make all kinds of corrections to the picture on-
the-fly. For example, you can correct brightness and contrast, the color, add a border.
• Here we see those controls. In
our documents, we don’t
worry so much about word
wrapping or positioning
because Word isn’t the final
step toward publishing online.
However, if you’re going to
produce something
WYSIWYG (What You See is
What You Get), such as for a
PDF or print publication, then
these things will definitely
matter.
• Also, there are a couple ways you make changes to your pictures inline, such as resizing, rotating, and
moving them. In the following image, you see these controls, many of which you will likely be familiar with.
• When you click on an image in your document, you get a box on each corner, which will let you resize a
picture. At the top, in the middle, is a circular arrow, grab this to freely rotate your picture. To move the
image, hover the mouse over the image until the pointer is the four arrows, you can then click and drag the
image anywhere you like.
• Finally, if you click on the little “Layout Options” button, you can change your text wrapping without going
to the Ribbon.
• Clicking on “See more…” at the bottom of the “Layout Options” opens the full-blown “Layout” dialog.
Note, the size tab both on the Ribbon the
“Layout” dialog allows you to specifically
resize, rotate, and scale your pictures, rather
than relying wholly on winging it:
Clip Art
To locate clip art:
1. Select the Insert tab.
2. Click the Clip Art command in the Illustrations group.

3. The clip art options appear in the task pane to the right of the
document.
4. Enter keywords in the Search for: field that are related to the
image you want to insert.
5. Click the drop-down arrow in the Results should be: field.
6. Deselect any types of media you do not want to see.
7. If you also want to search for clip art on Office.com,
place a check mark next to Include Office.com
content. Otherwise, it will just search for clip art on
your computer.
8. Click Go.

• To insert clip art:

• 1. Review the results from a clip art search.
• 2. Place your insertion point in the document where
you want to insert the clip art.
• 3. Click an image in the Clip Art pane. It will appear
in the document.
• You can also click the drop-down arrow next to the
image in the Clip Art pane to view more options.
Inserting a picture
• To insert a picture from a file:
• 1. Place your insertion point where you want the
image to appear.
• 2. Select the Insert tab.
• 3. Click the Picture command in the Illustrations
group. The Insert Picture dialog box appears.

To resize an image, click and drag one of the corner

sizing handles. The image will change size while
keeping the same proportions. If you want to stretch
• 4. Select the desired image file, then click Insert to add it horizontally or vertically, you can use the side
it to your document. sizing handles.
Changing text wrapping settings

• When you insert clip art or a picture from a file, you may notice that it's difficult to move it exactly where
you want. This is because the text wrapping for the image is set to In Line with Text. You'll need to change
the text wrapping setting if you want to move the image freely, or if you just want the text to wrap around
the image in a more natural way.
• To wrap text around an image:
• 1. Select the image. The Format tab will appear.
• 2. Click the Format tab.
• 3. Click the Wrap Text command in the Arrange group.
• 4. Select the desired menu option. The text will adjust based on the option you have selected.
5. Move the image around to see how the text wraps for
each setting.
If you can’t get your text to wrap the way you want, click
the Wrap Text command, then select More Layout
Options from the menu. You can make more precise
changes in the Advanced Layout dialog box that appears.
• To use a predefined text wrapping setting:
• 1. Click the Position command to the left of
the Wrap Text command. A drop-down menu
will appear.

• 2. From the drop-down menu, select the desired

image position.

• 3. The image will move to the position you

have selected, and it will automatically have
text wrapping applied to it.