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Word Processing

A word processor is application software that allows users to create, edit, format, and print text documents, with examples including Microsoft Word and Corel WordPerfect. It offers numerous advantages over typewriters, such as easier document storage, automated features, and advanced editing tools like spell checkers and formatting options. Key factors to consider when choosing a word processor include the operating system, user-friendliness, and available formatting features.

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16 views10 pages

Word Processing

A word processor is application software that allows users to create, edit, format, and print text documents, with examples including Microsoft Word and Corel WordPerfect. It offers numerous advantages over typewriters, such as easier document storage, automated features, and advanced editing tools like spell checkers and formatting options. Key factors to consider when choosing a word processor include the operating system, user-friendliness, and available formatting features.

Uploaded by

ndikumbryan212
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PPTX, PDF, TXT or read online on Scribd
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word processing

Group 5 members

AFANJI PHILL
BUWAGA RYAN ARREY
NWANKWO FORGIVE
ANJI PAUL MBAGNI
BALALA OLIVIER
Definition of a word processor

• What is a Word Processor?

• A word processor is an application software that enables a person to


create, save, edit, format and print text documents. Word
processing is the act of using a word processor.

• Examples of word processors

• Examples of word processors include, Microsoft Word, Corel


WordPerfect, WordStar, Lotus WordPro and many others.
PURPOSE OF WORD
PROCESSING
• - A Word processor is a tool that can be used to prepare & produce documents. It
can be used in:
• Writing Letters (i.e., Business & general mail).
• Writing Memos.
• Writing Books.
• Writing Articles, Research letters such as Reports/thesis and Term papers.
• Writing Essays and Projects.
• Writing Curriculum vitae and Resumes.
• Writing weekly Newsletters on sports, entertainment, etc.
• Writing Lease agreements and other legal documents
A WORD PROCESSOR HAS A NUMBER OF ADVANTAGES
OVER THE TYPE WRITER THAT INCLUDE:

• A document can be stored in the computer for future reference in computer files that do not occupy physical space like the
one on paper. This creates a paperless document-processing environment.

• Typing using a word processor is easier and more efficient because some actions are automated. For example, word-wrap
feature automatically takes the cursor to the beginning of the next line once you reach the end of the current.
Another automatic features common in most word processors is automatic insertion of a new page after reaching the end
of the current page.

• Most word processors have special editing tools such as spelling and grammar checkers and thesaurus that help the user
to easily Correct grammar and spelling mistakes. A thesaurus helps to find a word or phrase with similar meanings.

• With insert and type over modes available in most word processors, one can easily insert or replace a word or a phrase
without affecting the structure and neatness of the document.

• Word processors have superior document formatting features. Formatting refers to the art of making the document more
attractive and appealing to the eye. Such features include, underlining, boldfacing, italicization, applying different
colors etc.
Basic word processing features and
concepts
• They allow the user to create a file, save it and open it again and again for reuse, editing or formatting.
• They have almost similar document windows with the following Features:
• Word wrap: The feature that automatically moves a word or cursor to the beginning of the next line if it does not fit
at the end of the current line.
• Scrolling: This is the vertical movement of text document on the screen. We can scroll through a text document
using the up or do n arrow keys, page up and page down keys and also using, a mouse in windows based word
processors.
• Help: Sometimes we get lost, confused or need more information on how to use an application. Help contains
instruction, tips, pointers, explanations and guidance. You can get help by either pressing F1 on the keyboard or
clicking Help from the menu.
• Nearly all word processors have a spelling checker, thesaurus (Dictionary of synonyms) and grammar
checker.
• They provide for the use of headers and footers, indexing, footnotes and references, typefaces (fonts)
and character set.
• Most word processors have ability to create and import tables, text and graphics from other programs.
- Mostly, word processors are used for writing letters, reports, projects, books, essays, memos
curriculum vitae
Factors to consider when
choosing a word processor

• The type of operating system. For example, most microcomputers are


currently running on Windows based operating system such as Microsoft
Windows. This means that you should consider acquiring a graphical user
interface based Word Processor,

• Its user-friendliness, i.e. ease of use.

• Its formatting and editing features. They should be good and varied.
Layout of a word processor
• Tabs
• The Home tab gives you access to some of the most commonly used
commands for working with Word 2013, including copying and
pasting, formatting, aligning paragraphs, and choosing document styles. The
Home tab is selected by default whenever you open Word.
Insert tab
• Insert tabs allows you to insert pictures, charts, tables, shapes, cover pages, and
more to your document, which can help
you communicate information visually and add style to your document
Using mail merge

• You can use the Mail Merge feature in the Mailings tab to

quickly compose letters, address envelopes, and create labels. This is

especially useful when you need to send a letter to many different

recipients

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