Composing Professional

Correspondence
Letter of Application for College Admission

•Also known as the "letter of intent".

•It is a brief discussion of your
intention to be admitted in a
specific course in college.
Three Letter Formats
1. Block format - all parts of the letter are aligned
to the left.
2. Modified block format - the heading, date,
complimentary close, and signature are placed
slightly to the right of the center of the paper.
3. Semi-block - similar with modified block except
that the paragraphs of the body are indented.
BLOCK STYLE
112 Sampaguita Street
Mango Subdivision
Calamba City 4207
Cell Phone:
E-mail:

February 5, 2017

ARNOLD TAN
Dean
College of Medicine
San Carlos University
Lower Hills, Los Banos 4030

Dear Mr. Tan:

Body

Sincerely,
Ymson
Joanna Ymson
MODIFIED BLOCK STYLE
123 Sampaguita Street
Mango Subdivision
Calamba City 4207

February 5, 2017
ARNOLD TAN
Dean
College of Medicine
San Carlos University
Lower Hills, Los Banos 4030

Dear Mr. Tan:

Body

Sincerely,
Ymson
Joanna Ymson
IMPORTANT POINTS:
 Note the goals and directions that you would
like to take.
 Indicate why you belong in your prospective
school according to their mission and vision.
 Include strong evidences or proof of your
diligence and hard work in school. Mention your
academic achievements.
 Mention your interest and advocacies, as well as
your extracurricular and community activities to
show your participation in good causes.
 EXAMPLE: HEADER
Barangay Capinahan
Bais City, Negros Oriental 6206
09091818222

November 13, 2023

NAME OF DEAN
Conservatory of Music
University of Sto. Thomas
Sampaloc, Manila 1015
 SALUTATION; BODY
Dear Sir/Madam:

After doing research on a degree in Music, I am writing to

inform you of my interest to join your university’s
Conservatory of Music. I am submitting my application with
necessary documents required.

As a working student, I had four hours every day of

manning the library so as to have additional resources and
access to all the musical files in the library. I also lead a
group of choir members from other colleges when they
joined Music Fest where we won first place in the Grand
Finals. In our community, I serve at the church as a
member of the choir.
 Pursuing graduate studies in Music is my lifelong
dream. Someday, I would like to be able to teach
Music in college but for the meantime. I would like
to pursue graduate studies in your university.
Attached in this letter is my application form, as
well as my transcript of records, essay, video of my
work, and letter of recommendation from my
school. I appreciate your time and hope to hear a
positive response from you soon.

Sincerely,
Ymson
Joanna Ymson
Letter of correspondence
or a business letter
•A formal document often sent from
one company to another or from a
company to its clients, employees,
and stakeholders, for example.
 STANDARD PARTS OF A LETTER
1. Heading
2. Recipients address
3. Salutation
4. Body
5. Complimentary Close
6. Signature Line
7. Enclosures
 Heading
• It should contain the return address, usually
written on 2 or 3 lines, followed with the date on
the last line.
• This part is may be optional in case a letterhead
is available.
• Avoid writing abbreviation
• After the return address, an optional line for the
phone number, cell phone number, fax number,
and email address may be included.
 Recipient’s Address
•It includes the name of the recipient.
•Leave enough space for the recipient’s
address before the salutation.
 Salutation
•A greeting that usually begins with “ Dear,”
followed by the name and title of the
addressee
•Use the last name if the person after the word
Dear,
•If the gender is UNKNOWN you may address
him by his title or position
•Leave a space before the body of the letter
 BODY
•Main text or message.
•Begin with a short introduction, follow
with full message.
•Provide details of your message.
•Thank the recipient and ask for some
kind of action to be taken.
•Put a space before the closing line.
 5. Complimentary Close
•Leave a space before writing the
words.
•Example: Sincerely, regards etc.
•End with comma.
 6. Signature Line
•Skip two to four spaces before typing in your
full name, including your middle initial, and
follow it with a title.
•Example: Jane de la Cruz, MA Ed
•Affix your signature in blue or black ink
directly above the signature line
•This line is always aligned with the heading.
 7. Enclosures
•This part may be optional.
•If there will be any document included,
it should be indicated under this title
and written as enclosures.
•Should there be more than one of it,
indicate the name of each document to
be included.
DOCUMENTS YOU NEED TO SUBMIT
DURING JOB APPLICATION
Resume ( French “summary”)
 It is a brief summary of your skills, and
your academic and work background. It
is usually one-page paper that is given
to a prospective employer.
 It is a tool that employers require to
help them choose who they should hire
for a vacancy in their company
PARTS OF RESUME
1. Heading
2. Objective
3. Work library
4. Educational background
5. Skills, talents and abilities
6. Interests, hobbies and advocacies
7. Other relevant data
 HEADING
 This includes the name, address,
zip code, mobile phone number,
telephone number, and email
address
 OBJECTIVE
 This is where you will mention what
you are trying to accomplish in your
career life. If you are aiming for a
particular position in the company,
you may add your formal objective
statement particularly referring to
the job opening.
 OBJECTIVE
Example:
"To obtain a Customer Service
Representative position at XYZ
Company, where I can apply my
communication skills and problem-
solving abilities to enhance
customer satisfaction."
 WORK HISTORY
 This section include your work
experiences for which you were paid.
Include both full time and part time
jobs, internships, and even projects for
which you have been part of it.
 It has to be structured carefully, with
your most recent work experience on
the top of the list.
 WORK HISTORY
Example:
 Sales Associate
 ABC Store, New York, NY
 January 2022 – Present
 Assisted customers with purchases and
provided excellent service.
 Managed inventory and organized store
displays.
 Exceeded monthly sales targets by 15%.
EDUCATIONAL BACKGROUND
 This section of the resume tells an
employer if you meet the educational
requirements for a certain position.
 Include here your school or university
name, location awards, achievements,
prominent positions held while earning
a degree, and certifications.
SKILLS, TALENTS, AND ABILITIES
 Thepart shows one’s abilities or
special knowledge about
something that would be
essential for the job he is
applying for.
SKILLS, TALENTS, AND ABILITIES
Example:
 Strong communication and interpersonal skills
 Proficient in Microsoft Excel and Google
Sheets
 Skilled in graphic design using Adobe
Photoshop
 Fluent in English and Spanish
 Excellent time management and multitasking
abilities
INTERESTS, HOBBIES, AND
ADVOCACIES
 This section is where the applicant
states what he does during his
spare time, what hobbies he
engages in, what his affiliations are,
and his participations in social and
community activities.
INTERESTS, HOBBIES, AND
ADVOCACIES
Example:
 Passionate about environmental
conservation and participate in tree-
planting projects.
 Enjoy reading self-improvement and
leadership books.
 Active member of a local photography club.
 Volunteer at a community food bank every
weekend.
 OTHER RELEVANT DATA
 This indicates if one had any
professional training in other areas
of specialty.
 Jane I. De la Cruz
700 Kalye del Sur, Zamboanga City 7000
09091212333 . [email protected]

Objective
To be able to work at the most prestigious financial institution

Education
B.S. Math March 2014
Major in Actuary
Silliman University

Work Experience 1st Semester 2013- 2014

Land Bank of the Philippines- Dumaguete Branch
Apprentice

Math Tutor for High School 2010- 2014

DOS AND DONT’S IN RESUME
WRITING
 Use sensible email like [email protected] instead of
[email protected]
 Highlight your strengths to promote yourself
 Attach cover letter for hand-carried or emailed resume
 Update your resume regularly
 Do not put I’s in your resume
 Do not abbreviate
 Do not add a date; place it instead on the cover letter
 Do not include personal information unless specified
by the prospective employer.