Chapter

More About
6
MS Excel
2010

Grade-
BY 6
SHAHANA C
H
° Introduction
° Formatting numbers
° Modifying data
° Formatting data
° Creating custom
lists
° Formulas and
functions
MS Excel
Microsoft Excel is a powerful tool for
organizing, calculating, and analyzing
data.
It resembles a big table with rows and
columns, where we can enter numbers,
words, and formulas.
 What Can We Do with Excel?

✅ Make Tables – Organize information in neat rows and columns.

✅ Do Math Quickly – Add, subtract, multiply, and divide using

formulas.

✅ Create Charts – Turn numbers into colorful graphs.

✅ Sort and Filter Data – Find what you need easily.

1. Formatting Numbers
Formatting numbers involves changing how numbers
appear in a spreadsheet or document. It doesn’t change
the actual value but only how it's displayed. Common types
of number formatting include:
• General (default format)
• Number (shows decimal places)
• Currency (adds currency symbols like $, €, ₹)
• Percentage (multiplies by 100 and adds %)
• Date/Time (formats numbers as dates/times)
Practice Questions & Answers
• Q: Convert 0.25 to percentage format.
• Q: Change 1500 into currency format (assuming USD).
• Q: Format 7.8 as a number with two decimal places.
• Q: Convert the number 44202 into date format.
• Q: If a number is displayed as $2,345.00, what formatting is applied?
• Q: What happens when 0.2 is formatted as a percentage?
• Q: Change 1000 into a number format with commas.
• Q: What is the difference between "General" and "Number"
formatting?
• Q: How can you change the number 4567 to show as 4,567.00?
• Q: Which format should be used for time-based values?
Modifying Data
Modifying data involves changing existing data in a spreadsheet by editing, deleting, replacing, or
updating values.
This helps keep data accurate and up-to-date

Practice Questions & Answers

1.Q: How do you edit a cell's content?
2.Q: What happens if you press "Delete" after selecting a cell?
3.Q: How can you undo a change?
4.Q: What shortcut helps quickly copy data?
5.Q: If you want to change all "John" to "Jack" in a sheet, what tool do you use?
6.Q: What happens when you type in a new value in a cell?
7.Q: How do you clear a cell’s formatting but keep the content?
8.Q: What tool allows you to remove duplicate entries?
9.Q: How can you quickly move data from one cell to another?
10.Q: What is the difference between deleting a cell’s value and deleting the entire row?
Formatting Data
Formatting data means applying styles like bold, italic, colors, and alignment to improve readability.

Practice Questions & Answers

1.Q: How do you make text bold?
2.Q: What does italicizing text do?
3.Q: How do you change text color?
4.Q: Which tool is used to fill a cell with color?
5.Q: How do you align text in the center of a cell?
6.Q: What shortcut is used to underline text?
7.Q: How do you remove all formatting?
8.Q: How can you apply the same formatting to multiple cells?
9.Q: What happens if you change font size to 20?
10.Q: How can you bold and color text at the same time?
Formatting Fonts
Changing the font type, size, color, and style to improve
appearance.
Practice Questions & Answers
1.Q: How do you change the font type in a spreadsheet?
Q: What shortcut is used to increase font size?
Q: What does the strikethrough effect do to text?
Q: How can you make the text bold and red at the same time?
Q: What happens if you apply "Small Caps" font effect?
Q: How do you change the font color of multiple cells at once?
Q: What is the purpose of highlighting text?
Q: How do you reset the font to the default setting?
Q: How do you make text automatically fit within a cell?
Q: What is the default font in MS Excel?
Border Formatting
Adding borders to cells to highlight data.

Practice Questions & Answers

Q: How do you add a border ?
Q: How do you add a border to a selected range of cells?
Q: What is the difference between "Outside Borders" and "All Borders"?
Q:How do you remove borders from a cell?
Q: What happens when you apply a thick border?
Q: How can you apply a double-line border to a table?
Q: How do you apply different border colors?
Q: What is the shortcut key to open the "Format Cells" dialog box (where
border options are available)?
Q: How do you apply diagonal borders inside a cell?
Q: What is the difference between a solid border and a dotted border?
Q: How do you add a thick black border around a whole table?
Border Formatting
Adding borders to cells to highlight data.

Practice Questions & Answers

Q: How do you add a border ?
Q: How do you add a border to a selected range of cells?
Q: What is the difference between "Outside Borders" and "All Borders"?
Q:How do you remove borders from a cell?
Q: What happens when you apply a thick border?
Q: How can you apply a double-line border to a table?
Q: How do you apply different border colors?
Q: What is the shortcut key to open the "Format Cells" dialog box (where
border options are available)?
Q: How do you apply diagonal borders inside a cell?
Q: What is the difference between a solid border and a dotted border?
Q: How do you add a thick black border around a whole table?
Formatting Cells
Applying styles, number formats, and alignment to a cell.

Practice Questions & Answers

Q: How do you merge two or more cells?
Q: What happens when you apply "Wrap Text" to a cell?
Q: How can you format a cell to display data in currency format?
Q: What does the "Shrink to Fit" option do in cell formatting?
Q: What is the shortcut for opening the "Format Cells" window?
Q: How do you format a cell to display negative numbers in red?
Q: How can you make a cell background yellow?
Q: What is the difference between "Text" and "Number"
formatting?
Q: How do you remove all formatting from a cell while keeping
the data?
Q: What is the default alignment for numbers and text in Excel?
Creating Custom Lists
Making lists that auto-fill (e.g., days of the
week).
Practice Questions & Answers
Q: How do you create a custom list? A: Go to settings and enter a
list.
· Q: How do you create a custom list in Excel?
· Q: How do you autofill a list of months in a column?
· Q: What happens when you type "Monday" and drag the fill
handle?
· Q: Can you create a custom list for student names?
· Q: What is the purpose of a custom list?
· Q: Can numbers be used in custom lists?
· Q: What is the shortcut for filling a series using a custom list?
Q: How do you edit a custom list in Excel?
· Q: What happens if you delete a custom list?
· Q: Can you create a custom list of colors (e.g., Red, Blue,
Green)?
Formula: A formula is an equation that we type manually (e.g., =A1 + B1).

Function: A built-in operation in Excel (e.g., =SUM(A1:A5)).

Function Example What it does?

SUM() =SUM(A1:A5) Adds numbers from A1 to A5

AVERAGE() =AVERAGE(A1:A5) Finds the average of values

MAX() =MAX(A1:A5) Finds the largest number
MIN() =MIN(A1:A5) Finds the smallest number
COUNT() =COUNT(A1:A5) Counts numeric values in the range

AUTOSUM Click AutoSum (Σ) in the toolbar Adds numbers automatically

Activity:
🔹 Ask students to enter 5 numbers in column A.
🔹 Use SUM, AVERAGE, MAX, MIN, COUNT to
calculate values.
🔹 Show how to use AutoSum from the toolbar
 Common Excel Errors & How to Fix Them
Error
Meaning Reason How to Fix?
Code

A function cannot find the

#N/A Not Available Check if the value exists in the data
required data

#VALUE Wrong Data Using text in a calculation

Make sure you are using only numbers
! Type that requires numbers

#NAME Misspelled Typing a function name

Check the spelling of the function
? Function incorrectly

Invalid Cell A cell used in the formula has

#REF! Restore or fix the deleted cell
Reference been deleted

Incorrect range separator in a

#NULL! Invalid Range Use a comma ( , ) or colon ( : ) correctly
formula
#N/A Error (Not Available)

Example:
1️Type Apple, Banana, Mango in A1:A3
2️In B1, enter =VLOOKUP("Orange", A1:A3, 1, FALSE)
3️It will show #N/A because "Orange" is not in the list.

✅ Fix: Add "Orange" to the list or use IFERROR() like:

=IFERROR(VLOOKUP("Orange", A1:A3, 1, FALSE), "Not Found")

💡 Now, it will show "Not Found" instead of an error

📍 2. #VALUE! Error (Wrong Data Type)

Example:
1️Type 10 in A1
2 Type Hello in A2
3️Type =A1 + A2 in A3
4️You will get #VALUE! because Excel cannot add a
number to text.
✅ Fix: Use only numbers or check for unwanted text
3. #NAME? Error (Misspelled Function)

Example:
1️⃣Type =SUMM(A1:A3) (instead of
=SUM(A1:A3))
2️⃣You will get #NAME? because "SUMM" is
not a function.

✅ Fix: Check the spelling of the function.

🔹 Correct it to =SUM(A1:A3)
4. #REF! Error (Invalid Cell Reference)

Example:
1️⃣Type 5 in A1 and 10 in A2
2️⃣In A3, type =A1+A2 (Result = 15)
3️⃣Now, delete A1.
4️⃣A3 will now show #REF! because the reference (A1) is
missing.

✅ Fix:
🔹 Undo (Ctrl + Z) to bring back the deleted cell.
🔹 Check which reference is missing and fix it.
. #NULL! Error (Invalid Range)

Example:
1️⃣Type =SUM(A1 A3) (without a separator).
2️⃣It will show #NULL! because there should be a colon (:) for a
range.

✅ Fix:
🔹 Correct it to =SUM(A1:A3) or =SUM(A1, A3)

✅ #N/A → Value Not Found

✅ #VALUE! → Wrong Data Type
✅ #NAME? → Misspelled Function
✅ #REF! → Deleted or Wrong Cell
✅ #NULL! → Wrong Range Usage
💡 Tip: Use IFERROR() to avoid errors in formulas!
 Worksheet: Fix the Errors & Find the Mystery
Number
Error
Incorrect Formula Fixed Formula
📝 Activity 1: "Fix the Type
Errors" Game! =SUM(A1 A5) #NULL! =SUM(A1:A5)

Instructions: The =AVRG(A1:A5) #NAME? =AVERAGE(A1:A5)

following Excel formulas
=A1 + A2 (Ensure A2 has a
have errors. Identify the =A1 + "Hello" #VALUE!
number)
error, correct the
formula, and write the =B1/B2 (B2 is 0) #DIV/0! =IF(B2=0, "Error", B1/B2)
correct formula in the =VLOOKUP("Apple", A1:A5, Check if the table range
"Fixed Formula" column. 2, FALSE)
#REF!
includes 2nd column

🔹
Bonus Challenge: Add an IFERROR() function to avoid errors.
Example: =IFERROR(A1/A2, "Invalid Division")
📍 4. Using Function Library – GCD() (Greatest Common Divisor)
🎯 Objective: Teach how to use Function Library and find the Greatest Common Divisor (GCD).
Activity:
Enter 36 in A1 and 48 in A2. Type =GCD(A1, A2).
Press Enter → Excel will show 12.
Explain that GCD finds the largest number that divides both numbers exactly.

Using Function Library – LCM() (Lowest Common Multiple)

Activity:
1️⃣ Enter 6 in A1 and 8 in A2.
2️⃣ Type the formula:
=LCM(A1, A2)
3️⃣ Press Enter → Excel will show 24.
4️⃣ Explain that LCM fi nds the smallest number that both numbers
divide into evenly.
📌 More Examples
Numbers Formula Result (LCM)
12, 15 =LCM(12, 15) 60
8, 14 =LCM(8, 14) 56
5, 10, 15 =LCM(5, 10, 15) 30
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