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Report Writing

The document provides guidelines on report writing, emphasizing the differences in formality between text messages, emails, and formal reports. It outlines the structure and purpose of formal reports, including sections such as findings, feedback, and recommendations. Additionally, it includes examples and activities to engage learners in understanding effective communication in various contexts.

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dong046616
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11 views18 pages

Report Writing

The document provides guidelines on report writing, emphasizing the differences in formality between text messages, emails, and formal reports. It outlines the structure and purpose of formal reports, including sections such as findings, feedback, and recommendations. Additionally, it includes examples and activities to engage learners in understanding effective communication in various contexts.

Uploaded by

dong046616
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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REPORT WRITING

•Text Message:
"Hey, u free 2day? Wanna meet up?"
•Email:
Subject: Meeting Request
Dear Mr. Smith,
I hope you are doing well. I would like to schedule a meeting to discuss
our upcoming project. Please let me know a convenient time for you.
Best regards, John Doe
• Business Report (Excerpt):
Title: The Impact of Digital Communication on Workplace Efficiency
Introduction: This report examines how digital communication tools
affect productivity in modern workplaces. It provides an analysis of
common challenges and potential solutions based on recent studies.
PAIR DISCUSSION

•Which one looks the most formal? Why?

•How does the tone, structure, and language change


across these examples?

•In what situations would each type of communication be


appropriate?
WHAT IS A FORMAL REPORT?

• A formal report is a structured document


that presents information, findings, and
recommendations on a specific topic. It is
used in academic, business, and professional
settings to communicate research, analysis,
or project outcomes clearly and objectively
PURPOSE OF A FORMAL REPORT:

• To provide clear and factual information on a subject.


• To analyze and evaluate data or research findings.
• To offer recommendations or conclusions based on
evidence.
• To communicate professionally and formally in
academic or workplace settings.
LANGUAGE FEATURES OF A FORMAL
REPORT:

• ✔ Objective and factual tone


✔ Clear, concise, and well-organized writing
✔ Use of headings and subheadings for clarity
✔ Formal vocabulary (avoid contractions and slang)
✔ Passive voice often used for neutrality (e.g., "The data was
analyzed" instead of "We analyzed the data")
STRUCTURE

• Heading – Title of the report


📝 1st Paragraph (Introduction) – Presents the topic and
purpose
📝 Findings/Problems Observed – Outlines key issues
📝 Feedback Gathered – Summarizes opinions or responses
📝 Suggested Solutions/Recommendations – Provides
possible improvements
📝 Conclusion – Summarizes key points
HEADING & 1ST PARAGRAPH
(INTRODUCTION)
• 📌 Purpose:
The introduction should provide background information and explain
why the report is important.
• 📌 Example:
Heading: The Impact of Communication in the Workplace
1st Paragraph:
"Effective communication is essential for a productive work
environment. This report examines communication challenges and
suggests strategies for improvement."
FINDINGS/PROBLEMS OBSERVED

• 📌 Purpose:
This section presents key issues related to the topic.
• 📌 Example:
• Poor email etiquette leading to misunderstandings
• Lack of active listening in meetings
• Over-reliance on digital messages causing misinterpretation
• 🔹 Activity: Provide a short scenario of a miscommunication problem and
ask students to identify the issue.
FEEDBACK GATHERED

• 📌 Purpose:
Summarizes different opinions and perspectives on the issue.
• 📌 Example:
• Employees’ feedback: Many find written communication unclear.
• Managers’ feedback: Face-to-face meetings help resolve issues faster.
• Survey results: 60% of employees prefer verbal communication over emails.
• 🔹 Activity: Have students conduct a mini-survey in pairs about their preferred
communication method and discuss results.
SUGGESTED
SOLUTIONS/RECOMMENDATIONS

• 📌 Purpose:
Provides solutions or improvements to address the findings.
• 📌 Example:
✅ Implement communication training workshops
✅ Encourage active listening through feedback sessions
✅ Set clear email guidelines for workplace communication
CONCLUSION

• 📌 Purpose:
Summarizes the key points of the report and reinforces its
importance.
• 📌 Example:
"By improving communication skills, workplaces can enhance
teamwork, reduce conflicts, and create a more efficient environment."
• 🔹 Activity: Have students summarize the most important point from
the lesson in one sentence.
RECAP & WRITING TASK

• 📌 Quick Recap:
1️⃣Heading & 1st Paragraph – What is the report about?
2️⃣Findings/Problems Observed – What are the main
issues?
3️⃣Feedback Gathered – What do different people think
about the issue?
4️⃣Suggested Solutions – What improvements can be
made?
5️⃣Conclusion – What is the final takeaway?
WRITE YOUR FIRST DRAFT
• Fake News and Misinformation in the Media – How does
misleading information spread, and what role does
communication play in identifying reliable sources?
• The Importance of Effective Communication in Schools –
How can clear communication between students, teachers, and
parents improve academic success?
• The Impact of Social Media on Communication – How has
social media changed the way people communicate? What are
the advantages and disadvantages?
Self Review
Final

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