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Chapter TWO

The document outlines the key phases of project management, specifically in the context of Information Technology projects. It details the importance of developing a project management methodology, the pre-initiation and initiation processes, and the significance of project planning, execution, monitoring, controlling, and closing. Each phase is crucial for ensuring project success and includes specific outputs and practices to follow.

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iloveforex101
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16 views11 pages

Chapter TWO

The document outlines the key phases of project management, specifically in the context of Information Technology projects. It details the importance of developing a project management methodology, the pre-initiation and initiation processes, and the significance of project planning, execution, monitoring, controlling, and closing. Each phase is crucial for ensuring project success and includes specific outputs and practices to follow.

Uploaded by

iloveforex101
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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The Project Management

Process Groups: A Case


Study

Information Technology
Project Management
Figure 3-1. Percentage of Time Spent
on Each Process Group

Information Technology Project Copyright 2014 2


Developing an IT Project
Management Methodology
 Just as projects are unique, so are approaches to
project management
 Many organizations develop their own project
management methodologies, especially for IT
projects
 A methodology describes how things should be
done; a standard describes what should be done

Information Technology Project


Management, Seventh Edition Copyright 2014 3
Project Pre-initiation
 It is good practice to lay the groundwork for a project
before it officially starts
 Senior managers often perform several pre-initiation

tasks, including the following:


◦ Determine the scope, time, and cost constraints for the project
◦ Identify the project sponsor
◦ Select the project manager
◦ Develop a business case for a project
◦ Meet with the project manager to review the process and expectations
for managing the project
◦ Determine if the project should be divided into two or more smaller
projects

Information Technology Project Copyright 2014 4


Project Initiation
 Initiating a project includes recognizing and starting
a new project or project phase
 The main goal is to formally select and start off
projects

Information Technology Project


Management, Seventh Edition Copyright 2014 5
Project Charters and Kick-off
Meetings
 Charters are normally short and include key
project information and stakeholder signatures

 It’s good practice to hold a kick-off meeting at


the beginning of a project so that stakeholders can
meet each other, review the goals of the project,
and discuss future plans

Information Technology Project Copyright 2014 6


Kick-off Meeting Agenda

Information Technology Project Copyright 2014 7


Project Planning
 The main purpose of project planning is to guide
execution
 Every knowledge area includes planning
information
 Key outputs included in the JWD project include:
◦ A team contract
◦ A project scope statement
◦ A work breakdown structure (WBS)
◦ A project schedule, in the form of a Gantt chart with all
dependencies and resources entered
◦ A list of prioritized risks (part of a risk register)
(Job Well Done)

Information Technology Project


Management, Seventh Edition Copyright 2014 8
Project Executing
 Usually takes the most time and resources to
perform project execution
 Project managers must use their leadership skills
to handle the many challenges that occur during
project execution.

Information Technology Project


Management, Seventh Edition Copyright 2014 9
Project Monitoring and Controlling
 Involves measuring progress toward project
objectives, monitoring deviation from the plan, and
taking correction actions
 Affects all other process groups and occurs during

all phases of the project life cycle


 Outputs include performance reports, change

requests, and updates to various plans

Information Technology Project


Management, Seventh Edition Copyright 2014 10
Project Closing
 Involves gaining stakeholder and customer
acceptance of the final products and services
 Even if projects are not completed, they should be

closed out to learn from the past


 Outputs include project files and lessons-learned

reports, part of organizational process assets


 Most projects also include a final report and

presentation to the sponsor/senior management

Information Technology Project


Management, Seventh Edition Copyright 2014 11

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