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MS Access Modify Form

The document provides guidance on modifying forms in MS Access, emphasizing the importance of making forms user-friendly and visually appealing. It covers the use of controls, different view options for editing, and how to apply themes and formatting to enhance the appearance of forms. Additionally, it explains how to adjust control sizes and apply alternate row colors for better readability.

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Roman Christopher Concepcion
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7 views

MS Access Modify Form

The document provides guidance on modifying forms in MS Access, emphasizing the importance of making forms user-friendly and visually appealing. It covers the use of controls, different view options for editing, and how to apply themes and formatting to enhance the appearance of forms. Additionally, it explains how to adjust control sizes and apply alternate row colors for better readability.

Uploaded by

Roman Christopher Concepcion
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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MS Access - Modify

Form
MS Access - Modify Form
We have learnt several ways to create simple data
entry forms. Although the forms ease the process of
data entry; these may not serve other purposes that
you would want. They may not be catchy or user-
friendly for what you have intended.
•Upon creating a form, the first thing you will probably
want to do is resize or move the controls around.
•You might also need to add a control or remove a
control.
Controls
It is merely a generic term used to describe any object on a form or report
that displays data, performs actions or items used for decorations such as a
line. In other words, a control is just about anything that is placed on a form
or report.
The following can be considered as controls −
•Objects such as labels.
•Unbound or bound text boxes that you can use to add or edit or even
calculate an expression.
•Command buttons that perform actions like Save, Open an e-mail
or Print and these buttons are also known as controls.
•It is just a generic term for any object on a form or report.
We will now look at the
different aspects of making a
form presentable and
understand how to edit and
modify a form. Let us now open
our Multiple Items form which
lists out all employees
from tnlEmployees.
As you can see a list of
employees, but doesn't
really look like a very user
friendly list. Our controls
are oversized. They are too
big, spaced apart and do
not provide a very useful
list view.
To edit the appearance of
your controls on this form,
you have two form views
that you can use. In the
Home tab, click
the View drop-down.
You have the Layout
View or the Design View,
and both of these views
are used to edit your
form. The Form View
opens up by default; this
is the view you will use
to interact with or edit
the underlying data
source.
To edit the appearance
of the form itself, we
need to go to the Layout
View first.
When you switch to the Layout View, you will see
a series of contextual tabs appear.
At the top of Access, you will see an area
marked Form Layout Tools with three tabs —
Design tab, an Arrange tab, and a Format tab
and each of these tabs have different options for
formatting the look or appearance of the form.
When you take your mouse and click on any one
of these controls, you will notice that Access will
highlight a given area of that form and all
controls within that area are shaded a light
orange whereas the actual control that you
select will be shaded darker than the previous
one or have a darker orange border around
where you click.
Here you can resize your
controls as you want by
clicking and dragging your
mouse to resize the height or
width or both of that one
control.
On this particular form,
when you resize any single
control, you also change
the size of the rest of your
controls on your form, this
is because of how these
controls are grouped. Let
us now adjust all the fields
the way you want by using
the click and drag function
of the mouse.
Themes
In Access, there are some
basic ways to format your
forms by using built-in
themes, colors, and font
styles, customizing fill
colors and shading
alternate rows. Let us now
open frmEmployees.

The forms that Access


creates are plain and
simple. They have a blue
bar on the top and a white
background.
If you want to see how else you
can stylize these forms, you can
go to the Design View or Layout
View and explore some of the
options you have on the Design
tab in the Themes area.
If you click on the Themes'
drop-down gallery, you have
many pre-created themes to
try out from. Hovering your
mouse over any one of them
will give you a preview of
changing things like colors and
font sizes and the actual font
used. To apply a particular
style, simply click your mouse
on it and you can see what
that looks like.
If you like the theme but
you want to change the
colors, you can adjust the
colors by going back to the
Themes group on the
Design tab and choosing
the color you like. You can
also create custom colors
to match your company's
colors.
Similarly, you also have a
series of font styles to
choose from. You can
choose one from the
many that come prebuilt
with the Office Suite or
you can customize those
fonts, choosing a specific
heading font, a body font
and even creating a
custom name for that
font group and saving.
Let us go back
to frmEmployees. In this
form, you will see that every
alternate row is shaded light
gray.
The formatting option is
referred to as Alternate
Row Color and if you
want to adjust that in a
multiple form, go to
the Design View.
Select that detail section and
then go to the Format tab and
in background group you
should see an option
for Alternate Row Color. You
can change the colors for
alternate rows. To see what
that looks like, simply go to
the Form View or the Layout
View.
If you don't want any shading
at all, you can choose No
Color as your Alternate Row
Color and that is more the
traditional look from earlier
versions of Access

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