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MS Access Macros

The document explains how to create and use Macros in MS Access to automate tasks and enhance forms, reports, and controls. It details the process of creating a simple Macro that opens a form when a button is clicked, including steps to customize the button and modify the Macro. Macros in Access differ from those in other Microsoft applications, as they utilize predefined actions rather than recorded keystrokes.

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Roman Christopher Concepcion
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23 views13 pages

MS Access Macros

The document explains how to create and use Macros in MS Access to automate tasks and enhance forms, reports, and controls. It details the process of creating a simple Macro that opens a form when a button is clicked, including steps to customize the button and modify the Macro. Macros in Access differ from those in other Microsoft applications, as they utilize predefined actions rather than recorded keystrokes.

Uploaded by

Roman Christopher Concepcion
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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MS Access - Macros

MS Access - Macros
A Macro is a tool that allows you to automate tasks and add functionality to your
forms, reports, and controls.
•Macros in Access work a bit different from Macros in Word or Excel, where you
essentially record a series of keystrokes and play them back later.
•Access Macros are built from a set of predefined actions, allowing you to automate
common tasks, and add functionality to controls or objects.
•Macros can be standalone objects viewable from the Navigation pane, or
embedded directly into a Form or Report. Once you have created database objects
like tables, forms and reports, Macros can provide a quick and easy way to tie all
those objects together to create a simple database application that anyone can
use or even modify, with relatively little training.
•Macros provide a way to run commands without the need to write or even know
VBA code, and there is a lot that you could achieve just with Macros.
Creating a Macro
Let us start be creating a very
simple Macro that opens a form
when a command button is clicked.
For this, we need to open your
database and frmEmployeeData
form in which we have created two
tabs.
In this form, we can add a button
allowing users to open up all of the
job information.
Let us now go to the Design View of
this form and add button form the
Controls menu. When you release your
mouse, you will see the Command
Button Wizard dialog box.

For common actions like opening a


form, select Form Operations from the
Categories list and then select Open
Form from the Actions list and click
Next as in the above screenshot.
You need to specify which form you
would like to open with the command
button. For now, let us
select frmJobs and click Next.
In this screen we have two options, we can
open the form and display a very specific
record, or we can open the form and show all
the records. Let us select the second option
and click Next as in the above screenshot.
We could have the command button
itself display a picture or you can
select the Display Text. Here, we
want the text View Jobs to display
and now click Next.
You can now provide a meaningful
name to your command button as in
the above screenshot. This can be
used in other codes or other Macros.
Let us call this cmdViewJobs and
click Finish.
Now go to the Form View.
You will now see a View Jobs
button on your form. Let us
click on it.
Now you have a form open, but you
will not be viewing any information.
Let us go back to the
frmEmployeeData form Design view.
Make sure that the command button
is selected and click on the Event tab
on the Property Sheet.
Upon clicking, you will see an
embedded Macro created by the
Wizard. If you now want to modify this
Macro, click on the … button to open
up the Macro generated by the
Wizard.
This is the Macro Designer and on
the right you will see the Action
Catalog. This is where all of your
actions will live in folders. You have
the Data Entry options, Data
Import/Export and so on, and on
the left in the main area you have
another Macro. It only contains one
action, and clicking on that one
action you can view other
properties for that specific action.
You will see the form name and you
can hit that drop-down arrow to view
the forms available in your database.
You can change how that form is
viewed, you can have it open to Form
view, Design view, Print Preview at
your choice. You can apply a filter
name or a Where condition. Here we
want to change the Data Mode
because frmJobs is set to the Add
Mode which only allows the addition
of new records. We can override this
here in this Macro by changing it to
the Edit Mode.
Now save your Macro,
and then close the
Macro Designer and go
back to the Form View.

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