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File Management

The document outlines essential file management practices for Edexcel IGCSE, including the importance of saving work regularly to prevent data loss, securing files with passwords, and using sensible naming conventions for easy retrieval. It emphasizes the significance of versioning files to track changes and maintain organization through folders. Additionally, it discusses file formats, backward compatibility, and the distinction between editable and published files.

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Dilini Wickramasinghe
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16 views20 pages

File Management

The document outlines essential file management practices for Edexcel IGCSE, including the importance of saving work regularly to prevent data loss, securing files with passwords, and using sensible naming conventions for easy retrieval. It emphasizes the significance of versioning files to track changes and maintain organization through folders. Additionally, it discusses file formats, backward compatibility, and the distinction between editable and published files.

Uploaded by

Dilini Wickramasinghe
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Edxcel IGSCE(9-1)

UNIT 06
14. FILE MANAGEMENT
Saving Work

Save work regularly


Why?
 Program crashes
 Power failure
Many applications save in temporary files and let you
recover if the files lost.
Activity -01
Securing files

Adding passwords
Activity -02
Naming files

Use sensible file names

E.g. Imagine you are creating a poster for a sports club


 Naming as Poster????
 Naming as First Poster????
 Naming as Sports club Poster????
Naming files

Good file names:


 are consistent;
 are meaningful to you and your coworkers;
 allow you to find the file easily
Naming files (Cont.)

Add the date to the file name (Event date/ created date)
 Reverse date order (yy/mm/dd) – easy to search/ sort
Use snake_case
 birthday_invitation is easy to read than birthdayinvitation
Good file names

Propose good file names for following


1. 9B ICT Monthly test paper which will be on the 28th of
February 2018
2. Digital devices presentation for 9B – 2018
Versioning

Name the files to track the changes


Done with a version number at the end of the file
Versioning your files can help you to,
 Know which is the latest copy
 Keep a record of changes
 Trace back and audit changes
Versioning

MAJOR.REVISION.BUILDdate.BUILDnumber

E.g.
 1.2.161226.5
 MAJOR – 1
 REVISION – 2
 BUILDdate – 16.12.26
 BUILDnumber - 5
Versioning

MAJOR – any major changes


REVISION – any revisions done
BUILDdate – the date the file was created
BUILDnumber – number within a series of versions
from the build number
Versioning

CSC_Summer_18_ActWeek_v1_2.161226.5
File name becomes lengthy
To reduce the conflictions of lengthy file names folders
can be organized.
Folders

Use to keep the files organized


File formats

Software can read or open the files that are compatibly


saved.
 Presentation files cannot be saved in spreadsheet file formats.
Software applications lets you save the same file in
different formats.
Backward compatibility

Feature that allows to open a file saved in an older


version of a software using a new version.
File extensions

File format can be identified by the file extension.


The letters at the end of the file name.
Published/ Exported files

If you need to edit your file, you need to save it in the
same application format that you have used to create it.
Published files usually viewed in a web browser.
Published or exported files are in their final version.
They can be viewed but not be edited.
Chapter Questions

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