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Lesson 1

CSOA 108 is a course focused on integrating popular software applications, particularly Microsoft Excel, which is used for data organization, analysis, and management. The document outlines Excel's features, including the Ribbon interface, various worksheet views, arithmetic operators, formulas, and functions, as well as instructions for exporting workbooks. Additionally, it includes an activity that guides students through practical Excel tasks involving calculations and saving files.

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8 views38 pages

Lesson 1

CSOA 108 is a course focused on integrating popular software applications, particularly Microsoft Excel, which is used for data organization, analysis, and management. The document outlines Excel's features, including the Ribbon interface, various worksheet views, arithmetic operators, formulas, and functions, as well as instructions for exporting workbooks. Additionally, it includes an activity that guides students through practical Excel tasks involving calculations and saving files.

Uploaded by

judygracesabido2020
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PPTX, PDF, TXT or read online on Scribd
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CSOA 108

INTEGRATED SOFTWARE APPLICATIONS


COURSE DESCRIPTION

The course is an integration of popular software


applications in word processing, spreadsheet,
presentation and graphics, desktop publishing,
and database management system.
Microsoft Excel
BASICS
What is Excel?

Excel is a spreadsheet program


developed by Microsoft that
allows you to store, organize, and
analyze information. Excel
organizes data in columns and
rows and allows you to do
mathematical functions.
Excel is typically used for:

• Analysis • Data analysis


• Data entry • Visuals and
• Data graphs
management • Programming
• Accounting • Financial
• Budgeting modeling
The Excel Start Screen
The parts of the Excel window
+
+ +

+
+
+
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+

+ + +
The Ribbon
Excel uses a tabbed Ribbon system instead of traditional menus. The
Ribbon contains multiple tabs, each with several groups of
commands. You will use these tabs to perform the most common
tasks in Excel.
Each tab will have one or more groups.
The Ribbon
Some groups will have an arrow you can click for more options.

Click a tab to see more commands.


Sheet
• The Sheet or worksheet is a
set of rows and columns. It
forms the same pattern as we
have in math exercise books,
the rectangle boxes formed by
the pattern are called cells.
• Values can be typed to cells.
• Values can be both numbers
and letters:
The Quick Access Toolbar
Located just above the Ribbon, the Quick Access
Toolbar lets you access common commands no matter
which tab is selected. By default, it includes the Save,
Undo, and Repeat commands. You can add other
commands depending on your preference.
How to add commands to
Quick Access Toolbar?
What is the use of
Tell me Feature/Search bar?
Worksheet views
Excel has a variety of viewing options that
change how your workbook is displayed. These
views can be useful for various tasks, especially if
you're planning to print the spreadsheet
Worksheet views
Normal view
is the default
view for all
worksheets in
Excel.
Worksheet views
Page Layout view
displays how
your worksheets
will appear when
printed. You can
also add headers
and footers in
this view.
Worksheet views
Page Break view
allows you to
change the
location of page
breaks, which is
especially helpful
when printing a
lot of data from
Excel.
Backstage view
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Excel Arithmetic Operators
Excel Addition Operator
Addition uses the PLUS + symbol in Excel.
There are two ways to do addition in Excel.
Either by using the PLUS + symbol in a formula
or by using the SUM function.
Excel Subtraction Operator
Subtraction uses the DASH – symbol in
Excel.

Excel Multiplication Operator


Multiplication uses the ASTERRISK * symbol
in Excel or PRODUCT function

Excel Division Operator


Division uses the FORWARD SLASH /
symbol in Excel.
Excel Formulas
A formula in Excel is used to do mathematical
calculations. Formulas always start with the
equal sign (=) typed in the cell, followed by your
calculation.
Formulas can be used for calculations such as:
• =1+1
• =2*2
• =4/2=2
Using Formulas with Cells
• You can type values to
cells and use them in
your formulas.
Relative and Absolute References
References are used in formulas to do
calculations, and the fill function can be used to
continue formulas sidewards, downwards and
upwards.
Excel has two types of references:
1.Relative references
2.Absolute references
Relative References
The relative reference makes the cells
reference free. It gives the fill function
freedom to continue the order without
restrictions.
Absolute References
Absolute reference is a choice we make. It
is a command which tells Excel to lock a
reference.

The dollar sign ($) is used to make


references absolute.
Example of relative reference: A1
Example of absolute reference: $A$1
Absolute References
Absolute reference is when a reference has the
dollar sign ($).
It locks a reference in the formula.
Add $ to the formula to use absolute references.
Absolute References
The dollar sign has three different states:
Absolute for column and row. The reference is absolutely
locked.
Example =$A$1
Absolute for the column. The reference is locked to that
column. The row remains relative.
Example =$A1
Absolute for the row. The reference is locked to that row. The
column remains relative.
Example =A$1
Excel Parentheses
Parentheses () is used to change the order of an
operation.

Using parentheses makes Excel do the calculation for


the numbers inside the parentheses first, before
calculating the rest of the formula.

Parentheses are added by typing () on both sides of


numbers, like (1+2).
Nested Parentheses
Example no nesting Example with nesting
=2*2+3*4+5*5*2 =((2*2)+(3*4)+(5*5))*2
=4+12+25*2
=4+12+50
=16+50
Ans. 66
Nested Parentheses
It starts with calculating the numbers in the inner
layer:

=((2*2)+(3*4)+(5*5))*2
=((4)+(12)+25))*2 Calculates the inner layer
=(41)*2 Calculates the outer layer
82
Excel Functions
Excel has many premade formulas, called functions.
Functions are typed by = and the functions name.
For example =SUM
Once you have typed the function name you need to
apply it to a range.
For example =SUM(A1:A5)
The range is always inside of parentheses.
Most Used Excel Functions
1. =COUNT
• Counts cells with numbers in a range.
2. =SUM
• Adds together numbers in a range.
3. =IF
• Returns values based on a TRUE or FALSE
condition
Most Used Excel Functions
4. =AVERAGE
• Calculates the average (arithmetic mean)
5. =TODAY
• Returns the current date.
6. =CONCAT
• Joins different pieces of text as one.
Exporting/saving a workbook to other file types:
1. Click the File tab to access Backstage view.
2. Click Save as, then select Browse.
3. Select the Destination you want.
4. Select the file type you want it to be saved as.
5. Click save.
Exporting/saving a workbook to other file types:
1. Press F12
2. Select the Destination you want.
3. Select the file type you want it to be
saved as.
4. Click Save.
ACTIVITY 1
1. Open File named “Lesson 1 Activity”. Edit the
LASTNAME just below the Catering Invoice.
2. Calculate Gross Total by multiplying Unit Price and
Quantity.
3. Using Absolute Reference calculate the Sales Tax by
multiplying the Gross Total to the Tax Rate (Cell F2).
4. Calculate the Net Total by subtracting Gross Total
and Sales Tax.
ACTIVITY 1
5. Using the sum function calculate the Total Amount
from cell F4 to F13.
6. In cell G1 put the today’s date using a function.
7. Save as PDF file.
(LASTNAME_FIRSTNAME_ACTIVITY1)
Note: You can only use cell references. No manual
typing of amounts.

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