Portable Attendance Monitoring Device

(PAMD)

A Smart Attendance Monitoring System for

Classroom Attendance
 REYES, CHARLS ARON B.
CANDAVA, KING PETER G.
REAL, KYLE JORDAN F.
SAMAR, EUGENE O.
FRADEJAS, EDUARDO R., JR.
DELA CRUZ, FRANCIS

PRESENTERS
ABSTRACT
The project aims to:
• Provide a convinient way of tracking attendance,
• Reduce the waste contribution in the society,
• Find alterative way to make attendance systematic
in the midst of crowded programs in a hot
atmosphere, and;
• Innovate
TABLE OF CONTENTS
CHAPTER I
• INTRODUCTION
• STATEMENT OF THE PROBLEM
• OBJECTIVES OF THE STUDY
• SCOPE AND LIMITATIONS
• SIGNIFICANCE OF THE STUDY
• DEFINITION OF TERMS
TABLE OF CONTENTS
CHAPTER II
• REVIEW OF RELATED LITERATURE
• CONCEPTUAL FRAMEWORK
TABLE OF CONTENTS
CHAPTER III
• FLOWCHART
• WIRING DIAGRAM
• BLOCK DIAGRAM
• HARDWARE AND SOFTWARE REQUIREMENTS
• COST ANALYSIS
TABLE OF CONTENTS
CHAPTER IV
• OPERATION AND TESTING
TABLE OF CONTENTS
CHAPTER V
• CONCLUSION
• RECOMMENDATION
INTRODUCTION
• 21 million students enrolled as of August 25, 2023
• 44,931 public schools and 12,162 private schools
• 12.6% of male and 11.4% of female students, higher in
the younger 10-12 year old adolescents, 15.0% of male
and 10.9% female in 13-15 year old and 10% in 16-19
year old age groups became prone to heat related
accidents.
• the remaining portion will still be prone to Heat
Exhaustion, Rhabdomyolysis, Heat Syncope, Heat
Cramps and Heat Rash and other heat related illnesses
INTRODUCTION
• papers waste occupies 26% of total waste in landfills
(The World Counts)
• biodegradable produces methane gas, carbon dioxide
and any other harmful gases during their decomposing
stage
• 13 kg of paper waste (Philippines)
• changes in climate greatly affects ones productivity
• schools are forced to implement asynchronous classes to
protect the vulnerable age groups to the risks caused by
the season
INTRODUCTION

• Old method will produce massive paper waste that will

create a great impact to our country’s waste distribution
What can our project do?
• stores the data to be used in tracking the attendance of
the students
• can store a worth of a regular classroom population
including the exact date and time when the data is
entered
• provide the user’s the most eco-friendly, accurate and
convenient way of tracking attendances
• can be used per classroom, per department, o per
institution
What are the hardware and software needed?

• Arduino UNO
• WiFi Module
• OLED Display
• Breadboard
• Jumper Wires
• Google Spreadsheet
OBJECTIVES OF STUDY
• 1.To develop a portable device capable of storing attendances in
an online database
• 2.To develop a system capable of storing an attendance of a
whole class in a regular classroom
• 3.To develop a system usable for the whole semester and
functional within a whole school year
• 4.To integrate the device in a software application using Internet
of Things (IoT)
• 5.To innovate and minimize the paper waste contribution of
schools and universities
Statement of the Problem
This project aims to solve the problems concerning the
following:
• To save time and effort,
• To reduce the paper waste distribution,
• It avoid the incidents where the attendance sheets are
misplaced,
• To innovate classrooms,
• To obtain reliable attendance sheets, and;
• To have a secured database for the students’
attendances
How to solve?

• an attendance monitoring system using RFID cards and

tags will be used as a replacement to the old or traditional
way of tracking a attendance
• guaranteed to have a hundred percent reliable and
secured database that can store a whole school year
worth of attendance of the whole engineering department
• cause a more eco-friendly, more systematic way of
tracking attendance ideal of a huge crowds
Scopes and Limitation

• has a software application

• connected to WIFI network
• estimated 30 slots for the students
• Arduino UNO as the micro controller
• RFID sensor for identifying the data input
• Node MCU 8266 for connecting the device to WiFi
• RFID Attendance System doesn't have notification
• records the data written inside the RFID card
Scopes and Limitation

• RFID card contains unique sequence of codes

• RFID card reads the data
• sent into the processor
• execute the code
• equivalent value of the data will be sent to the application
as the output
• display the users exact data and time of arrival including
their Name, Program, Year and section
Scope and Limitation
• focuses on creating a new and convenient way of tracking
the attendance
• reduces the waste contribution of our institution
• has the ability to store the data through cloud storage
• store an attendance worth of a whole semester even a
whole school year
• powered by electricity and work if it is connected to the
WiFi
• can also be monitored as long the device to be used has
an installed Google Spreadsheet in it
• the name registered in the system should be 16
characters and below
Significance of the Study

• An RFID attendance system can be great solution to

overcome such challenges as it automates the student’s
attendance process and enable teachers to track and
monitor students effortlessly (Instructors)
• will help them list their attendance easily making them find
less reasons for shameful excuses (Students)
• This will help them consolidate and rate the the
performance per category they wanted to;(sex,.age group
etc) (CHED)
Significance of the Study

• helps the future researchers more innovative and more

adaptive depending on their current community status
(Future Proponents)
DEFINITION OF TERMS
• Arduino IDE - an application used in this project to write the program or codes to be
uploaded to the microcontroller
• Arduino UNO - the microcontroller that serves as the brain of the attendance system. All of
the components that will be used in creating the RFID Attendance will be connected to
Arduino UNO
• Google Spreadsheet - a software that will e used as the system’s database. It is where the
recorded data will be stored.
• RFID Sensor - used to read the data written in the RFID card and RFID tags
• RFID Card - an card used as a proof of identity in the attendance system
• WiFi Module - used to transmit data through the internet. The RFID Sensor can be monitor
using the WiFi module that is connected to an software application
• LED - it displays interacting texts to the user
Review of Related Literature
• According to a study, The Radio Frequency Identification
(RFID) system is an essential wireless technique of
identification of physically placed objects in certain state
spaces. The RFID system is the most emerging
technology these days which is becoming the alternate for
the barcode. The RFID system technology is used to
automatically identify any item or a package. The
automatic identification can be done with the help of the
RFID Tags and the RFID Reader units. The RFID tag
contains a transponder that can transmit wireless
information over a short distance.
Review of Related Literature
• The information is then received by the device
called the RFID Reader and is further processed
through middleware infrastructure. Lots of the RFID
system applications are being used in various fields
like Hospitals (Healthcare centers), Engineering,
and Livestock’s for traceability purposes.
Acquaintance with the advantages and the risk of
the RFID system. The gumshoe of this technology
has made a gigantic impact on our daily lives.
•
Review of Related Literature
• According to a study[4], RFID is an acronym for “radio-frequency
identification” RFID technology is an automatic wireless
identification system that works by the help of two components: a
card and a reader. Using the RFID technology, the conventional
system of taking attendance can be completely transformed to be
more in line with strides in digitalization. This system will help the
authorities manage the attendance system in a more methodical,
efficient and time saving manner. The proposed system has been
implemented through a prototype that has proved the effectiveness
of the concept in easing the logistics of taking attendance as a
result of the automation due to the use of the RFID technology. The
design of the system is simple, cost effective and agile making it a
good candidate for commercial and academic purposes.
Review of Related Literature
• According to an article, Student Attendance Management System
is designed to manage the student’s attendance record. This
project is about to study the influence of student attendance
management system in order to verify their attendance on. The
foremost reason this system is being proposed is to overcome the
current manual attendance process that is happening in all
Universiti. The cutting-edge technology world has led to the idea
for transforming the manual attendance by provide faster,
accurate, and efficient system. With attendance system, it can
eliminate some problems such as buddy signing, loss of
attendance sheet, and control student skip class rate. That is how
Student Attendance Management System is being developed.
Review of Related Literature
• The purpose of constructing this system is to increase the
efficiency and performance of the attendance process
besides minimizing the overall time, work and paper used.
The target user that will be using this system is student
and lecturer. The major functions that Student Attendance
Management System performing is add and manipulate
attendance record, automated calculation on number of
absent and percentage present of the student based on
subject and flexibility to generate complete attendance
documents (attendance list, attendance report, warning
letter) any time in need.
Review of Related Literature
• According to a study, Attendance systems have been rated as
amongst the critical issues that reflect domain achievements, and
their performances have contributed better to organizations,
industries and universities compared with traditional methods that
are time-consuming and inefficient. Different automatic
identification technologies have become trends, and extensive
research conducted and many applications produced to maximize
technology features. To address issues related to attendance
system technologies, including the advantages, schemes and
methods and obstacles, we present a structured review of
attendance management systems, with high potential for
managing, recording and tracking the presence of users in
different domains.
Review of Related Literature
• Additionally, this study introduces a detailed
literature survey schema for article categorization.
Out of the 204 identified papers, 90 were found
relevant in the context of this review. The selected
articles are comprehensively reviewed, criticized
and assessed in accordance with Kitchenham’s
guidelines for systematic literature review. Lastly,
we highlight the significant direction required for
future research.
Review of Related Literature
• According to a study, this paper describes the development of a
student attendance system in a university IT Center based on
Radio Frequency Identification (RFID) technology. The spurt of
technologies to improve education services delivery has been
rampant, but some institutions fail to embrace this and prefer to
live with the traditions. The attendance monitoring system in some
universities and schools is still done manually. Thus, this study
proposed an Attendance Monitoring System using RFID aimed at
managing students’ attendance recording and ensuring easy
monitoring of attendance in an IT Center. It is expected that upon
deployment of the system, faculty will benefit as students'
attendance can be efficiently monitored; thus, the quality of
teaching and performance of students may be improved.
Review of Related Literature
• According to a study [8], this paper is based on study and
implementation of the pilot project for customized,
automated, highly secured class room management
system known as JIC CMS (Jubail Industrial College
Class room management System). In this research paper,
the strategies, design, development and implementation
of a pilot project for class room attendance management
systems is explained in detail. As a pilot project, mobile
app is built on Android platform using Xamarin
programming.
Review of Related Literature
• Prototype of proposed system provides high level of
authentication by embedding face recognition and
biometric verification together with RFID system. Though
given model features are specially designed for our
college needs, but this model can be modified for general
usage and can be applied for all academic levels i.e.
school, college, universities. Among the other features of
system, one important feature is selection of system to
work in smart mode in which system closes after
predefined time and uploaded automatically to the web
server.
Review of Related Literature
• According to a study, with the advent of the era of big data in the
world and the commercial value of face recognition technology,
the prospects for face recognition technology are very bright and
have great market demand. This article aims to design a face
recognition attendance system based on real-time video
processing. This article mainly sets four directions to consider the
problems: the accuracy rate of the face recognition system in the
actual check-in, the stability of the face recognition attendance
system with real-time video processing, the truancy rate of the
face recognition attendance system with real-time video
processing and the interface settings of the face recognition
attendance system using real-time video processing.
Review of Related Literature
• By analyzing the situation of these problems, the concept
of attendance system based on face recognition
technology is proposed, and the research on face
recognition attendance system based on real-time video
processing is carried out.
Review of Related Literature
• Experimental data shows that the accuracy rate of the video face
recognition system is up to 82%. Compared with the traditional
check-in method, the face recognition attendance system can be
reduced by about 60%. The rate of skipping classes has greatly
reduced the phenomenon of students leaving early and skipping
classes. The face recognition time and attendance system with
real-time video processing through the above experimental
certification can quickly complete the tasks of students in the time
and attendance check-in system, get rid of the complex naming
phenomenon, greatly improve the efficiency of class, and play an
important role in guiding the development of the time and
attendance system.
Review of Related Literature
• According to a study[10],in view of the importance of students'
attendance at lectures and their impact on their academic
achievement, universities take the necessary measures to reduce
excessive absenteeism. This is a highly important problem. The
administration requires careful follow-up, taking care of it and not
being lenient. At present, attendance and absence at the
universities are recorded by calling the names of the students or
by signing the student's attendance paper. In the process of
admitting students into an examination hall in most KSA
universities, 85% of attendance must be met and also considered
for grade computation, therefore there is a huge need for
monitoring and recording students’ attendance.
Review of Related Literature

• The aim of this work is to design and implement a

barcode based student attendance system that can be
easily accessed by the lecturers, to help them to avoid
maintaining the registry book, providing valuable
information about the students and the reports can be
generated using real-time processing. The proposed work
was designed and implemented using the Unified
Modeling Language (UML), Microsoft Access 2007 and
ASP.NET programming language.
Review of Related Literature
• According to a study[11],the purpose of this research is to design
a database system implemented on an academic management
android application that will be utilized to support the academic
management information system for the advancement of
institutions and education systems. The method in this study is to
perform a design consisting of a proposed design to be
implemented in applications such as online study materials,
notifications, academic calendars and online reminder checks,
online attendance records, performance records, and parent
intimacy systems using Android applications.
Review of Related Literature

• The system helps teachers to attend via

smartphone and keep student records for their
progressive assessments. The system provides
prior intimacy to students as soon as their
attendance is below the attendance threshold
specified in the form of SMS. The result of this
study is an android-based student attendance
management application at an Educational
institution.
Review of Related Literature
• According to a study[12], lecture attendance data at universities is
a reference in showing the credibility of each student used by
lecturers as data for student grades as well as an evaluation
material for the success of teaching and learning activities in
lectures, but there are several examples of cases related to
student attendance data currently prevalent in the world of
education or lectures is the phenomenon of "Leave Absence" or
better known as TA. In addition, other problems also arise from
lecturers and administrative staff, namely difficulties in monitoring
student attendance and efforts to validate attendance data
because of the large amount of student data.
Review of Related Literature

• Therefore in this study a system was proposed to reduce

the level of fraud in filling the attendance list and
effectiveness of student data processing using a system
of applying the concept of the Internet of Things (IoT) with
the fingerprint presence method. Existing system
modeling results are expected to be able to support the
service of processing academic data automatically and
produce accurate and accurate statistical data and be
able to reduce data manipulation factors from
irresponsible parties.
Conceptual Framework (Inputs)
Knowledge Requirement
• Arduino Proramming
• Wirings
• Generating/ Creating Database
Hardware Requirement
• Aduino UNO
• Sensors
• Module
• LED Display
Conceptual Framework (Input)
Software Requirement
• Arduino IDE
• Google Spreadsheet
Conceptual Framework (Process)
Requirement Planning
• Identifying all the requirements to be used
• Identifying the availability and sources of the requirements

User Design
• Designing the attendance system
• Finalization of the design according to researcher’s
references
Conceptual Framework (Process)
Construction
• Integration of all the sensors, modules, and other external
devices
• Building the system
• Testing and debugging
Conceptual Framework (Output)

“Portable Attendance Monitoring Device (PAMD) : A

Smart Attendance Monitoring System for Classroom
Attendances”
FLOWCHART
WIRING DIAGRAM
WIRING DIAGRAM
BLOCK DIAGRAM
Software and Hardware Requiements

Software requirements
• Arduino IDE
• Google Spreadsheet
Software and Hardware Requiements

Hardware Requirements
• Arduino UNO R3 (ATMega328P CH340G Microcontroller
with 5V Operating Voltage)
• NodeMCU Esp8266 (ESP8266 ESP-12E Wifi Module. It
can support WPA/WPA2 security mode and a WiFi at 2.4
GHz)
• Jumper wires (20 cm male-male breadboard connecting
jumper wires)
Software and Hardware Requiements

Hardware Requirements
• Breadboard (MB102 830 tie-point)
• OLED (0.91 inch diagonal. With driver chip of SSD1306. It
has 128x64 pixels with 3.3- 5V working voltage (blue))
• RFID Sensor (RC522 MFRC-522 with operating
frequency 13.56 MHz and a dimension 60mm x 39mm)
• RFID Card (86 x 54 mm dimension and thickness 0.88
mm. It has a operating 13.56 MHz)
Cost Analysis
Name Quantity Price
Arduino UNO V3 1 247
NodeMCU Esp8266 1 148
WiFi Module
0.91 inch OLED 1 147
Breadboard 1 143
RFID Sensor 1 47
Jumper Wires 40 39
RFID Card 10 130
TOTAL 901
CONCLUSION
• 1.The devices such as Arduino Uno, and RFID sensor succesfully utilized in
“Portable Attendance Monitoring Device (PAMD): A Smart Attendance
Monitoring System for classroom attendances”. These devices are all
functional according to the operation and testing conducted by researchers.
• 2.A software application was used to act as database of the system and
monitor data inputs about the students information in terms of date , time ,
year , section , program their name and ID number.
• 3.The software application was integrated into the attendance system.
• 4.The functionality , reliability , usability , portability and efficiency of “Portable
Attendance Monitoring Device (PAMD) : A Smart Attendance Monitoring
System for Classroom Attendance” was evaluated by mainly students. The
evaluation results depicts the excellence and readiness for lunch.
RECOMMENDATION
• 1.In the attendance system, since the components are quite
sensitive the components and circuits must be properly sealed
and stably attached to avoid complications caused by static
electricity.
• 2.The system should feature automatic disposal of data once a
certain period of time ends if the sheet ends up being full, the
sheet will take up more time to load.
• The evaluation must be based on ISO 25010 which are:
Functional suitability, Reliability, Performance Efficiency, Usability,
Security, Compatibility, Maintainability and Portability
RECOMEMDATION
• 4.The researchers should create a server were the instructor can
log in and log out to increase the security of the system
• 5.The researchers should create a system were the users are
categorized into students and instructor to project the suitable
outputs depending on who opened or uses the system
Thank you for listening.
God Bless!