ADVANCE

SPREADSHEET
SKILLS
 WHAT IS MICROSOFT
EXCEL?
Microsoft Excel is a spreadsheet developed
by Microsoft for Windows, Mac OS, Android
and iOS.

It features calculation, graphing tools, pivot tables,

and a macro programming language called Visual
Basic for Applications.
 MICROSOFT
EXCEL
VERSION
Microsoft word. Logopedia. (n.d.). Retrieved September 19, 2021, from
https://logos.fandom.com/wiki/Microsoft_Excel
 EXCEL 3 . 0 - 4 . 0 EXCEL 5 . 0
EXCEL 2 . 0 1990–1995 1994–1995
1988–1990

EXCEL 95/97 EXCEL 2 0 0 0 - 2 0 0 2

1995–1999 1999-2003 EXCEL 2 0 0 3
2003-2007

EXCEL 2 0 0 7
2007–2010 EXCEL 2019
EXCEL 2013 2019
EXCEL 2 0 1 0
2013–2019
2010–2013
MICROSOFT
EXCEL
PARTS
 TITLE BAR

This displays the workbook name followed by a

program name.
 MENU BAR

The Ribbon contains all of the commands

you will need to perform common tasks in Word.
It has multiple tabs (menu bar) each with
several groups of commands.
 THE RIBBON/TOOL BAR

The Ribbon
The Ribbon contains all of the commands
you will need to perform common tasks in Word.
It has multiple tabs (menu bar) each with
several groups of commands.
 Groups of Commands

The Ribbon contains all of the commands

you will need to perform common tasks in Word.
It has multiple tabs (menu bar) each with
several groups of commands.
 NAME BOX

This shows the address of the current selection

or active cell.
 FORMULA BAR

The formula bar displays information entered— or being entered as you type—in
the current or active cell. The contents of a cell can also be edited in the formula
bar.
 COLUMN HEADINGS

In the modern versions of Excel this is column XFD, which

is 16,384 columns. Each column is named by a letter or
combination of letters.
 ROW HEADINGS

In the modern versions of Excel there are

1,048,576 rows. Each row is named by a
number.
 A cell is an intersection of a column and row. Each cell has a
CELL unique cell address. In the picture above, the cell address of
the selected cell is A1. The heavy border around the
selected cell is called the cell pointer.

Important terms
•Each cell has a unique cell address composed of a cell's column and row.
•The active cell is the cell that receives the data or command you give it.
•A darkened border, called the cell pointer, identifies it.
The Navigation buttons and sheet
tabs Navigation buttons allow you to move to
another worksheet in an Excel workbook. They
are used to display the first, previous, next, and
last worksheets in the workbook.

Important terms
•A workbook is made up of three worksheets.
•The worksheets are labeled Sheet1, Sheet2, and Sheet3.
•Each Excel worksheet is made up of columns and rows.
•In order to access a worksheet, click the tab that says Sheet#.
Navigation
buttons Worksheets (Sheet1,Sheet2,Sheet3……)
Worksheet Views
There are three ways to view a worksheet.
Simply click to select the desired view:

Normal View
Worksheet Views
There are three ways to view a worksheet.
Simply click to select the desired view:

PAGE LAYOUT
VIEW
Worksheet Views
There are three ways to view a worksheet.
Simply click to select the desired view:

PAGE BREAK
PREVIEW
Overview of
Formulas in
Excel
 Create a formula that refers to
values
1. Select a cell. in other cells
2. Type the equal sign =
Note: Formulas in Excel always begin with the equal sign.
3. Select a cell or type its address in the selected cell.

4. Enter an operator. For example, – for subtraction.

5. Select the next cell, or type its address in the selected
cell.

6. Press Enter.
 Enter a formula that contains a
1. Selectbuilt-in function
an empty cell.
2. Type an equal sign = and then type a function. For
example, =SUM for getting the total sales.
3.Type an opening parenthesis (.
4. Select the range of cells, and then type a closing
parenthesis).

5. Press Enter to get the result.

 XLOOKUP
function
- Use the XLOOKUP function to find things in a table or
range by row.
- With XLOOKUP, you can look in one column for a search
term and return a result from the same row in another
column, regardless of which side the return column is on.
Note: XLOOKUP is not available in Excel 2016 and Excel 2019, however,
you may come across a situation of using a workbook in Excel 2016 or
Excel 2019 with the XLOOKUP function in it created by someone else using
a newer version of Excel.

https://www.microsoft.com/en-us/videoplayer/embed/RE3RKR7?pid=ocpVideo1-innerdiv-
oneplayer&maskLevel=20&market=en-us
 vLOOKUP
function
- Use VLOOKUP when you need to find things in a table or
range
STEPS by row.
1. Select a cell.
2. Type =VLOOKUP( and then select the value to lookup.
3. Type a comma (,) and select the range or table to look
for the value.
4. Type a comma (,) and the number of the column where
the lookup value is located.
5. Type ,FALSE) to find an exact match.
6. Press Enter.
 COUNT IF
function
- Use COUNTIF, one of the statistical functions, to count the
number of cells that meet a criterion; for example, to count
the number of times a particular city appears in a customer
list.
COUNTIF says:
=COUNTIF(Where do you want to look?, What do you want
to look for?)
 IF function
The IF function is one of the most popular functions in
Excel, and it allows you to make logical comparisons
between a value and what you expect.

So an IF statement can have two results. The first result is if

your comparison is True, the second if your comparison is
False.
For example,
=IF(C2=”Yes”,1,2) says IF(C2 = Yes, then return a 1,
otherwise return a 2).
 SUM IF
Use the SUMIF function to sum the values in a range that
meet criteria that you specify.
STEPS
1. Select a cell where you want to write the formula.
2. Type =SUMIF(.
3. Select the range of cells that you want to evaluate by
the criteria.
4. Type a comma and enter the criteria.
5. Type a comma and select the SUM range. It'll be the
same size and shape as the original range you selected.
6. Press Enter.
 SUM IFS
Use SUMIFS to test multiple conditions and return a value
based on those conditions. For example, you could use
SUMIFS to sum the number of a products sold by a certain
salesperson.

SUMIFS(sum_range, criteria_range1, criteria1,

[criteria_range2, criteria2], ...)
 SUM IFS
STEPS
1. Select a cell.
2. Type =SUMIFS, and a left parenthesis (.
3. Select the sum range, and type a comma.
4. Select the first criteria range, and type a comma.
5. Select the criteria, and type a comma.
6. Select the second criteria range, and type a comma.
7. Select the criteria, and type a comma.
8. Add a right parenthesis ) and select Enter
 MATCH
FUNCTION
The MATCH function searches for a specified item in a
range of cells, and then returns the relative position of that
item in the range.

For example, if the range A1:A3 contains the values 5,

25, and 38, then the formula =MATCH(25,A1:A3,0) returns
the number 2, because 25 is the second item in the range.
Thank
you!