Scribd
Upload
15 views22 pages

The Access Interface

The document provides a step-by-step guide on how to start using MS Access, including creating a blank database and understanding its interface components such as the title bar, ribbons, and navigation pane. It explains how to define tables, utilize the quick access toolbar, and manage window controls for an efficient database-building experience. Additionally, it highlights the dynamic nature of the ribbon and the importance of various tabs for creating and managing database objects.

Uploaded by

hinokamikagura0622
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
15 views22 pages

The Access Interface

The document provides a step-by-step guide on how to start using MS Access, including creating a blank database and understanding its interface components such as the title bar, ribbons, and navigation pane. It explains how to define tables, utilize the quick access toolbar, and manage window controls for an efficient database-building experience. Additionally, it highlights the dynamic nature of the ribbon and the importance of various tabs for creating and managing database objects.

Uploaded by

hinokamikagura0622
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
You are on page 1/ 22

The Access

Interface

DATABASE THEORY AND APPLICATION
Starting with MS
Access

 “Click on ‘Start button’.”

 “Then open up the ‘MS Access’.”

Available Templates:
Starting from the
Scratch

 “Choose ‘blank database’.”

 Down on the bottom right corner,


you’ll see a section to specify a
filename for your database.

 Access wants to know what name


you want to give to your database.
Starting from the
Scratch

 Right now it says (what’s in there).

 Let’s “use ‘PC Resale Customer


Database’ filename” (fictional
company).

 Below the filename you’ll see


folder that Access is going to place
Starting from the
Scratch

 If you want to change it, “click the
folder button beside the
filename.”

 “Click on -‘Create button’.”

 Access builds a blank database in the


folder specified and it wants you to
start building your first table.
Starting from the
Scratch

 You’ll see it says ‘Table1’

 And on top it says ‘TableTools’


that’s because Access started out
by creating a blank table for you.
Starting from the
Scratch

 Let us define the table first.
 Let us set up the rules for this table.

 “Close the down the table. It will


leave a blank database container.”

 Right now it’s empty. We are going to put


data in it.
 Before we start, let’s learn the parts of the
Title Bar

 Title bar – contains the name of the
current database.

 We can find it at the very top of the


window.

 The file format says ‘Access 2007’


 And of course it says Microsoft Access.
Window Controls

 Window Controls – include the
minimize, restore/maximize buttons,
and the close button.

 In the upper right corner, we can see the


Window Controls.
Ribbons

 Ribbon – is a new menu interface that
was introduced in MS Access 2007.
 - designed to group
commands together to make things
easier to find.

 In previous versions, there is a different menu


interface.
Ribbons

 The ribbon is divided up into different tabs.

 *Home Tab
 *File Tab
 *Create Tab – used for creating objects.
 *External Data – for working data outside of
our database.
 *More Advance Database Tools

 Home tab and Create tab will be used most of


the time.
Create Tab

 Inside each tab, your can the
various command buttons are
organized into groups. Ex. Queries,
Forms, and so on.

 The ribbon is designed to be


dynamic. It will change based on
what you are doing. It will also
change based on how large your
Resizing Your Window

 “Try to resize your window.”
The buttons on the ribbon change
the groups – will collapse or
expand based on how much space
they have available).

 If you maximize your window or


make it larger by resizing it, you’ll
see the buttons take more space.
Buttons

 If you can’t remember what a button
does, “just hold your mouse over
it.”

 A little pop-up menu appears and


explain what that buttons function is.

 There are lot of buttons up here,


eventually will cover all the buttons we
need to build a great database.
Resizing Your Window

 If screen space is at a premium and you
don’t a lot of room in your window, you
minimize the ribbon by simply double-
clicking on one of the ribbon tabs.

 That will shrink it up and save you some


more space.

 To bring it back, “just double click again


and that will re-expand the ribbon.“
Menu Options

 You might see additional tabs on the
ribbon based on what you are doing. Ex. If
you “click on create and then table,
you will see the table tools section
appears and there’s new two tabs
fields and table.”

 These are menu options that only appear if


you are working with tables. Access
automatically hides these commands if
Quick Access Toolbar

 In the upper left corner of the
window, you’ll find the quick
access toolbar.
 *Save
 *Undo
 *Redo
Quick Access Toolbar

 You can use the quick access toolbar to
add commands that you use all the time.
Ex. You always use the table design,
“right click on Table Design Button,
then add to the Quick Access
Toolbar.”

 It will put a copy of that button on the


Quick Access Toolbar. You have access to
that button no matter where you are on
the ribbon. “Undo it by right clicking on
Navigation Pane

 On the left side of the screen, you’ll find
the navigation pane.
Navigation Pane

 Navigation pane – this is where a list of
all of your access objects will appear. (Ex.
Forms, Reports, Tables, Queries, etc.)

 You can resize the navigation pane if


you’d like to by clicking on its rightmost
border and dragging. You can also hid it
completely clicking on the ‘chevron
button’.
Status Bar

 Status Bar - most of the time the
status bar just says ready but it does
pop up occasional messages.

 Bottom of the window, you’ll see the


status bar.
 You can also program it with custom
prompts.
Object Pane

 Object pane – this is where the
objects in your database will
appear when you open them up.
*You could see
the tables
here, queries,
forms reports,
whatever other
objects you

You might also like