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Week 3 Advanced Spreadsheet Skills

The document provides an overview of advanced spreadsheet skills, focusing on data definitions, formulas, and functions such as SUM(), AVERAGE(), COUNT(), IF(), and CONCATENATE(). It also covers features like conditional formatting, data validation, and the use of graphs for data visualization. Additionally, it includes a practical activity for users to create and analyze their own data related to expenses and income.

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princesspintang12
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5 views19 pages

Week 3 Advanced Spreadsheet Skills

The document provides an overview of advanced spreadsheet skills, focusing on data definitions, formulas, and functions such as SUM(), AVERAGE(), COUNT(), IF(), and CONCATENATE(). It also covers features like conditional formatting, data validation, and the use of graphs for data visualization. Additionally, it includes a practical activity for users to create and analyze their own data related to expenses and income.

Uploaded by

princesspintang12
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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ADVANCED

SPREADSHEET
SKILLS
WHAT IS
DATA?
 data can be defined as a set of recorded facts and
numbers.
 data is meaningless until it is given relevance.
 characters, symbol, images which can be processed
by a computer.
 data must be interpreted by a human or machine,
to derive meaning.

FORMULAS AND
FUNCTIONS

 SUM()
AVERAGE()
 COUNT()
 IF()
CONCATENATE()
SUM() FUNCTION

 allows to sum numerical data in any number of columns or


rows by selecting them or typing them in.
 the basic format for this function is =SUM(sum_range)

WHAT IS RANGE?
 it refers to a group or arrays of cells.
 collections of which can be a group of cells within a row, a
column, or a combination of both
STEP BY STEP
PROCESS

STEP 1 : Click on start menu


STEP 2: Point to all
programs
STEP 3: Point to Microsoft
excel
STEP 4: Click on Microsoft excel
PARTS OF MICROSOFT
EXCEL
STEP 5: SUM() FUNCTION

FORMULA:
=SUM(sum_range)

EXAMPLE:
AVERAGE() FUNCTION
 AVERAGE FUNCTION
allows user to get the
average of all the
numbers in the chosen
cells.
 FORMULA:
=AVERAGE(range to be
averaged).

EXAMPLE:
COUNT() FUNCTION
 COUNT FUNCTION is used
to count the number of
chosen cells that have a
number value in them. This
is useful in determining if
there are missing data or
values.

 FORMULA: =COUNT(range
to be counted)
IF() FUNCTION
 it allows users to achieve a
particular value if the
condition has been satisfied
or TRUE, or if the condition
has not been satisfied or
FALSE.

 FORMULA: IF(CONDITION,
RESULT IF TRUE, RESULT IF
FALSE)
EXAMPLE:
CONCATENATE()
FUNCTION

 this function combines two


or more text strings. In other
words, this function
combines the values from
two or more cells into
another cell.
 FORMULA:
=CONCATENATE(text1,text2,
text3)
CONDITIONAL FORMATTING

 this feature enables users


to emphasize certain cells
with the formatting they
want.
EXAMPLE: if one wants to
highlight all the cells which
have values higher than a
specified value, conditional
formatting can be used.
STEPS IN ADDING CONDITIONAL
FORMATTING

STEP 1: Select the cell range.


STEP 2: In Home Tab, click conditional
formatting

STEP 3: Hover above Highlight Cell


Rules and click Less Than

STEP 4: Type the desired number for


conditional formatting
DATA
VALIDATION

 it is a feature which limits what


particular value can be entered
in cell. This will make sure that
the value entered in a specific
cell is reasonable.
EXAMPLE: if you want to enter
age value, you may set that the
value to be entered in specific cell
must not be lower than 18.
GRAPHS
 Graphs are used to give users
graphical representation of what is in
the spreadsheet.
 Graphical representations make it easy
for readers to visualize and understand
data in the spreadsheet.
 It helps them grasp what the
spreadsheet wants to show without
the need to read every single detail in
it.

EXAMPLE:
ACTIVITY

Create your data

You can start by listing different categories of expenses such as


groceries, rent, utilities, and entertainment. Then, input sample
amounts for each category and calculate the total expenses. You can
also include a column for income and calculate the difference between
income and expenses to see if there is a surplus or deficit.

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