Byte Non – governmental Institute

Microsoft Word
Chapter Two

Working On Text And Paragraph

Lecture: 2st Semester: 1st
Stage: 1th
Department: Computer
Science
Academic Year: 2024-2025
Teacher’s Name:Harez
Seerwan
Outlin
e
• Formatting Text.

• Paragraph Formatting, Line and Paragraph

Spacing .

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Formatting
Text
• Formatting Text in Microsoft Word refers to controlling how text appears in your document.

• This includes the Size, Color, and Font of the text. It also covers Text Alignment, Spacing,
Highlight, and Letter Case.

• For Formatting Text we will use most of the Commands in the Home tab.

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Formatting Text (Cont.)

• To Change The Font Size:

1. Select the text you want to modify.

2. On the Home tab, click the Font size drop-down arrow. Select a font size from the
menu.

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Formatting Text
(Cont.)
• To Change The Font Size:

3. The font size will change in the

document.

• You can also use the Grow Font and Shrink Font commands to change the font
size.

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Formatting Text (Cont.)

• To Change The Font Style:

1. Select the text you want to modify.

2. On the Home tab,

click the drop-down arrow next to the Font box.

A menu of font styles will appear.
Select the font style you want to use.

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Formatting Text (Cont.)

• To Change The Font Style:

3. The font will change in the

document.

Times New Roman

Calibri (Body)

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Formatting Text
(Cont.)
• To Change The Font Color:
1. Select the text you want to modify.

2. On the Home tab,

click the Font Color drop-down

arrow. In the Font group.
The Font Color menu appears.
Select the font color you want to use.

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Formatting Text
(Cont.)
• To Change The Font Color:

3. The font color will change in the document.

• Your color choices aren't limited to the drop-down menu that appears. Select More Colors at the
bottom of the menu to access the Colors dialog box. Choose the color you want, then click OK.

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Formatting Text (Cont.)

• To use the Bold, Italic, and Underline Commands:

• The Bold, Italic, and Underline commands can be used to help draw attention to
important words or phrases.

1. Select the text you want to modify.

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Formatting Text
(Cont.)
• To use the Bold, Italic, and Underline commands:
2. On the Home tab,
click the Bold (B),
Italic (I),
or Underline (U)
command in the
Font group.

3. The selected text will be modified in the

document.

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Formatting Text (Cont.)

• To Change Text Case:

• When you need to quickly change text you can use the Change
case,
Case command instead of deleting and retyping text.

1. Select the text you want to modify.

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Formatting Text (Cont.)
• To Change Text Case:
2. On the Home tab,

click the Change Case command in the

Font group. A drop-down menu will appear.

Select the desired case option from the menu.

3. The text case will be changed in the

document.

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Formatting Text
(Cont.)
• To Highlight Text:

• Highlighting can be a useful tool for marking important text in your

document.

1. Select the text you want to highlight.

2. From the Home tab,

click the Text Highlight Color drop-down arrow.
The Highlight Color menu appears.
Select the desired highlight color.

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Formatting Text (Cont.)
• To Highlight Text:

3. The selected text will then be highlighted in the document.

• To remove highlighting, select the highlighted text, then click the Text Highlight
Color drop-down arrow. Select No Color from the drop-down menu.

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Formatting Text (Cont.)

• To Change Text Alignment:

• By default, Word aligns text to the left margin in new documents.

• However, there may be times when you want to adjust text alignment to
the center or right.
1. Select the text you want to modify.

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Formatting Text
(Cont.)
• To Change Text Alignment:
2. On the Home tab, select one of the four alignment options from the Paragraph group. In
our example, we've selected Center Alignment.

3. The text will be realigned in the

document.

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Paragraph Formatting, Line and
Paragraph Spacing

• To work on the paragraph in the word document it must to have a paragraph.

• To get and put a random paragraph in Ms. Word 2016 you use the
can
rand() command.
• To use rand() command in the word document write:

 =rand()
 And then press the Enter key on the keyboard.

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Paragraph Formatting, Line and
Paragraph Spacing (Cont.)

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Paragraph Formatting, Line and
Paragraph Spacing (Cont.)
• You can control paragraph behavior and appearance by using the
Paragraph
group in the Home tab.

• This group has several notable features including Increase and

Decrease indent, Line Spacing, Borders, Shading, Alignment, Lists and more.

Paragraph
Group
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Paragraph Formatting, Line and
Paragraph Spacing (Cont.)

• To Format Paragraph Alignment:

1. Select the text you want to modify.

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Paragraph Formatting, Line and
Paragraph Spacing (Cont.)
• To Format Paragraph Alignment:

2. On the Home tab,

select one of the four alignment options (Left, Right, Center, or Justify).

from the Paragraph group. In this example we’ll use center alignment.

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Paragraph Formatting, Line and
Paragraph Spacing (Cont.)

Right
Left

Center
Justify

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Paragraph Formatting, Line and
Paragraph Spacing (Cont.)

• To Format Paragraph Alignment:

3. The paragraph will be realigned in the

document.

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Paragraph Formatting, Line and
Paragraph Spacing (Cont.)

• To Format Paragraph Line Spacing: is the space between each line

in a paragraph.
1. Select the text you want to format.

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Paragraph Formatting, Line and
Paragraph Spacing (Cont.)

• To Format Paragraph Line Spacing:

2. On the Home tab, click the Line and Paragraph Spacing command, then select
the desired line spacing.

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Paragraph Formatting, Line and
Paragraph Spacing (Cont.)

• To Format Paragraph Line Spacing:

3. The line spacing will change in the

document.

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Paragraph Formatting, Line and
Paragraph Spacing (Cont.)
• Paragraph Spacing: just as you can format spacing between lines in your document, you can
adjust spacing before and after paragraphs.

• This is useful for separating paragraphs, headings, and subheadings.

• To Format Paragraph Spacing:

• In our example, we'll increase the space before each paragraph to separate them a bit more. This
will make it a little easier to read.

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Paragraph Formatting, Line and
Paragraph Spacing (Cont.)

• To Format Paragraph Spacing:

1. Select the paragraph or paragraphs you want to format.

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Paragraph Formatting, Line and
Paragraph Spacing (Cont.)
• To Format Paragraph Spacing:
2. On the Home tab, click the Line and Paragraph Spacing
command.
Click Add Space Before Paragraph
or Remove Space After Paragraph
from the drop-down menu.
In our example,
we'll select
Add Space Before
Paragraph.

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Paragraph Formatting, Line and
Paragraph Spacing
(Cont.)
• To Format Paragraph Spacing:

3. The paragraph spacing will change in the

document.

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Paragraph Formatting, Line and
Paragraph Spacing (Cont.)

• To Format Paragraph Borders:

1. Select the paragraph or paragraphs you want to format.

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Paragraph Formatting, Line and
Paragraph Spacing (Cont.)

• To Format Paragraph Borders:

2. On the Home tab, click the Borders drop-down arrow, in the paragraph group.
Then select the desired border.

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Paragraph Formatting, Line and
Paragraph Spacing (Cont.)

• To Format Paragraph Borders:

3. The paragraph spacing will change in the

document.

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Paragraph Formatting, Line and
Paragraph Spacing (Cont.)
• To Format Paragraph Shading: change the color behind the selected
text, paragraph, or table cell.

1. Select the paragraph or paragraphs you want to format.

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Paragraph Formatting, Line and
Paragraph Spacing (Cont.)
• To Format Paragraph Shading:

2. On the Home tab,

click the Shading drop-down

arrow, in the paragraph group.

The Shading Color menu appears.

Select the desired color.

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Paragraph Formatting, Line and
Paragraph Spacing (Cont.)

• To Format Paragraph Shading:

3. The selected paragraph will then change the background color in the
document.

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Question
Bank
Q. Choose the correct answer:
1. This is useful for separating paragraphs headings and subheadings.
(A) Paragraph Spacing (B) Paragraph Shading (C) Margin (D) Breaks
2. change the color behind the selected text paragraph
(A) Paragraph Spacing (B) Paragraph Shading (C) Margin (D) Breaks

3. is the space between the text and the edge of your document.
(A) Paragraph Spacing (B) Paragraph Shading (C) Margin (D)
Breaks
4. can be helpful in these cases page breaks section breaks and column breaks

(A) Paragraph Spacing (B) Paragraph Shading (C) Margin (D)

Breaks

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Question
Bank
7. is the space between the text and the edge of your document.
(A) Line Spacing (B) Paragraph Shading (C) Margin (D) Backs
5. This is useful for separating paragraphs headings and subheadings.

(A) Paragraph Spacing (B) Paragraph Shading (C) Margin (D) Breaks

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