Byte Non – governmental Institute

Microsoft
Word
Chapter One
Introduction to word
Lecture: 1st Semester: 1st
Stage: 1th
Department: Computer
Science
Academic Year: 2024-2025
Teacher’s Name:Harez
Seerwan
Outline
• Introduction to MS Word 2016.

• Creating, Opening, and Saving Documents.

• Text Basics.

• Question bank.

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Introduction to MS Word 2016
 Microsoft Word 2016 is one of the applications that are created by Microsoft company in US.

 Microsoft Word is in the Microsoft Office package.

 Microsoft Word is a word processing software. Which is used to type letters, reports, resumes
and other documents.
 In this lesson, you'll learn how to navigate the Word interface and become familiar with some of
its most important features, such as the Ribbon, Quick Access Toolbar, and Backstage view.

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Creating, Opening and Saving
documents
• Opening Microsoft Word 2016:

1. Click to the Start button on the

taskbar  type word into the search
box  click on the word 2016.

Start button Search box

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Creating, Opening and Saving
documents (Cont.)
• Opening Microsoft Word 2016:

2. Double click on word 2016 Icon on the desktop.

3. Right click in an empty area on the screen  New 

Microsoft Word Document.

5
Creating, Opening and Saving
documents (Cont.)
• When you open Word for the first time, the Start Screen will appear.

• From here, you'll be able to create a new document, choose a

template, and access your recently edited documents.

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Creating, Opening and Saving
documents (Cont.)
• Creating Documents:

• From the Start Screen, locate and select Blank document to access
the Word interface.

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Creating, Opening and Saving
documents (Cont.)
• After clicked and selected Blank document the word document interface
will appear like this:

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Creating, Opening and Saving
documents
(Cont.) Minimize Maximize
Title Bar
Close
• Screen Elements:

Quick Access
Toolbar Ribbon

Tabs
Dialog Boxa Launcher

Groups

Insertion Point

Scroll Bar
Zoom Slider
Status Bar View Toolbar

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Creating, Opening and Saving
documents (Cont.)
• Ribbon: An area across the top of the screen, that makes almost all the capabilities of Word
available in a single area.

• Tabs: An area on the Ribbon that contains buttons that are organized in groups. The default tabs
are:
 Home, Insert, Design, Layout, References, Mailings, Review, View.

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Creating, Opening and Saving
documents (Cont.)
• Title Bar: A horizontal bar at the top of an active document. This bar displays
the name of the document and application. At the right end of the Title Bar is
the Minimize, Maximize and Close buttons.

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Creating, Opening and Saving
documents (Cont.)
• Groups: A group of buttons on a tab that are exposed and easily
accessible.

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Creating, Opening and Saving
documents (Cont.)
• Dialog Box Launcher: A button in the corner of a group that launches a dialog box
containing all the options within that group.

• Quick Access Toolbar: A customizable toolbar at the top of an active document. By

default the Quick Access Toolbar displays the Save, Undo, and Repeat buttons and is
used for easy access to frequently used commands. To customize this toolbar, click on
the dropdown arrow and select the commands you want to add.

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Creating, Opening and Saving
documents (Cont.)
• Status Bar: A horizontal bar at the bottom of an active window that gives details about the
document.

• View Toolbar: A toolbar that enables, adjusts, and displays different views of a
document.

• Zoom: Magnifies or Reduces the contents in the document

window.

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Creating, Opening and Saving
documents (Cont.)

• Insertion point: is the blinking vertical line in your document. It indicates

where you can enter text on the page.

• Scroll Bar: the vertical scroll bar enables you to move up, and down.
by dragging the white square located on the scroll bar.

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Creating, Opening and Saving
documents (Cont.)
• Saving Documents:

• When you create a new document in Word, you'll need to know how to save it so you can access and edit it
later.

• To save the document for the first time do this steps:

1. Click on the File menu.

2. Click on the Save as.

3. Select This PC.

4. Click on the Browse.

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Creating, Opening and Saving
documents (Cont.)

• Saving Documents:

5. The Save As dialog box will appear. Select the location where you want to save
the document.

6. Enter a file name for the document.

7. Then click on the Save button.

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Text Basics
• If you're new to Microsoft Word, you'll need to learn the basics of typing, editing, and organizing text.

• Basic tasks include the ability to add, delete, and move text in your document, as well as how
to cut, copy, and paste.

• Using the insertion point to add text.

• When a new blank document opens, the insertion point will appear in the top-left corner of the page. If
you want, you can begin typing from this location.

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Text Basics
(Cont.)
• Adding spaces: press the spacebar to add spaces after a word or in between
text.

• New paragraph line: press Enter on your keyboard to move the insertion point
to the next paragraph line.

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Text Basics
(Cont.)
• Arrow keys: You can also use the arrow keys on your keyboard to move the
insertion point. The left and right arrow keys will move between
adjacent characters on the same line, while the up and down
arrows will move between paragraph lines. You can also press Ctrl +
Left or Ctrl
+Right to quickly move between entire words.

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Text Basics (Cont.)

• Selecting Text: before you can move or format text, you'll need to select it. To do this, click and
drag your mouse over the text, then release the mouse.

• To select multiple lines of text:

1. Move the mouse pointer to the left of any line so it becomes a right slanted arrow.
2. Click the mouse. The line will be selected.
3. To select multiple lines, click and drag the mouse up or down.
4. To select all of the text in your document, choose the Select command on the Home tab, then click Select
All. Alternatively, you can press Ctrl+A on your keyboard.

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Text Basics
(Cont.)
• To Delete text:

• There are several ways to delete or remove text:

 To delete text to the left of the insertion point, press the Backspace key on your
keyboard.
 To delete text to the right of the insertion point, press the Delete key on your
keyboard.
 Select the text you want to remove, then press the Delete key on the keyboard.

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Text Basics
(Cont.)
• Copying and moving text: word allows you to copy text that's already in your
document and paste it in other places, which can save you a lot of time
and effort. If you want to move text around in your document, you can
cut and paste or drag and drop.

• To copy and paste text:

1. Select the text you want to copy.

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Text Basics
(Cont.)
• To copy and paste text:

2. Click the Copy on the Home tab. Alternatively, you can

command press Ctrl+C on your
keyboard.

2. Place the insertion point where you want the text to appear.

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Text Basics
(Cont.)
• To copy and paste text:

4. Click the Paste on the Home tab. Alternatively, you can

command
press Ctrl+V on your keyboard.

5. The text will appear.

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Text Basics
(Cont.)
• To cut and paste text:

1. Select the text you want to cut.

2. Click the Cut command on the Home tab. Alternatively, you can press Ctrl + X on
your keyboard.

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Text Basics (Cont.)

• To cut and paste text:

3. Place your insertion point where you want the text to
appear.

4. Click the Paste command on the Home tab. Alternatively, you can press Ctrl+V on your
keyboard.

5. The text will appear.

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Text Basics (Cont.)
• Undo and Redo:

• Undo: is a function performed to reverse the action of an earlier action. For example,
• the undo function can undo deleted text in a word document.

 To do this, locate and select the Undo command on the Quick Access Toolbar.

 Alternatively, you can press Ctrl+Z on your keyboard.

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Text Basics
(Cont.)
• Undo and Redo:

• Redo: this command allows you to reverse the last undo.

 To do this, locate and select the Redo command on the Quick Access
Toolbar.

 Alternatively, you can press Ctrl+Y on your keyboard.

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Text Basics (Cont.)

• Symbols: if you need to insert an unusual character that's not on your keyboard, such as
a copyright (©) or trademark (™) symbol, you can usually find them with
the Symbol command.

• To insert a symbol:
1. Place the insertion point where you want the symbol to appear.

2. Click the Insert tab.

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Text Basics (Cont.)
• To insert a symbol:
• 3. select the Symbol command, then choose the desired symbol from the drop-
down
• menu. If you don't see the one you want, select More Symbols.

4. The symbol will appear in the document.

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Question
Bank
Choose The Correct
Answer:
1. An area across the top of the screen that makes almost all the capabilities of Word available
in a single area.
(A) Ribbon (B) Tabs (C) Tabs (D)
Groups
2. A horizontal bar at the top of an active document. This bar displays the name of the
document and application.
(A) Ribbon (B) Tabs (C) Tabs (D)
Groups
3. An area on the Ribbon that contains buttons that are organized in groups.

(A) Ribbon (B) Tabs (C) Tabs (D) Groups

4. A group of buttons on a tab that are exposed and easily accessible.

(A) Ribbon (B) Tabs (C) Tabs (D) Groups

5. A customizable toolbar at the top of an active document

(A) Quick Access Toolbar (B) Status Bar (C) Zoom (D) Scroll
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Question
Bank
Choose The Correct
Answer:
6. MS word is software of

(A) Quick Access Toolbar (B) Status Bar (C) Zoom (D) Scroll
Bar
7. Magnifies or Reduces the contents in the document window.

(A) Quick Access Toolbar (B) Status Bar (C) Zoom (D) Scroll Bar

8. The vertical scroll bar enables you to move up and down. by dragging the white square located on the
scroll bar.
(A) Quick Access Toolbar (B) Status Bar (C) Zoom (D) Scroll Bar

9. is a function performed to bring back steps

(A) Manual placement (B) Arrow keys (C) Undo (D) Redo

10. Ctrl + Y

(A) Sav (B) Replace (C) Undo (D) Redo

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Question
Bank
Choose The Correct
Answer:
11. It shows the number of words that used and total number of pages.

(A) Apple (B) Android (C) Google (D)

Microsoft
12. The valid format of MS Word is

(A) .exe (B) .doc (C) .png (D) .jpeg

13. the last step of saving a document is.

(A) Open (B) Browse (C) Save (D) File

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