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Week 11 Records in Family

The document outlines the importance and types of records in family health nursing practice, specifically focusing on the Field Health Service Information System (FHSIS) utilized by the Department of Health. It details various recording tools such as Individual Treatment Records, Target Client Lists, and Summary Tables, which are essential for monitoring health services and generating reports. Additionally, it describes the reporting forms used at monthly, quarterly, and annual intervals to track health statistics and program accomplishments.

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Shiela Mae Loreto
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24 views21 pages

Week 11 Records in Family

The document outlines the importance and types of records in family health nursing practice, specifically focusing on the Field Health Service Information System (FHSIS) utilized by the Department of Health. It details various recording tools such as Individual Treatment Records, Target Client Lists, and Summary Tables, which are essential for monitoring health services and generating reports. Additionally, it describes the reporting forms used at monthly, quarterly, and annual intervals to track health statistics and program accomplishments.

Uploaded by

Shiela Mae Loreto
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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RECORDS IN FAMILY

HEALTH NURSING
PRACTICE
RECORDS IN FAMILY
HEALTH NURSING
PRACTICE
• IMPORTANCE AND USES
• TYPES OF RECORDS AND
REPORTS
• Field Health Service Information
System

• (FHSIS)
• Is the official recording and reporting system of the Department
of Health and is used by the NSCB to generate health statistics.
• Essential tool in monitoring the health status of the population at
different levels. It is, therefore a basis for:

2. Planning and decision-


1. Priority setting by local making at different levels 3. Monitoring and evaluating
governments (barangay, municipality, health program
district, provincial, and implementation
national),
• Field Health Service Information
System
• The FHSIS (VERSION 2008) is composed of recording and reporting
tools.
• Records are facility-based; that is, they are kept at the Barangay
Health Station (BHS) or at the Rural health Unit (RHU) or health
center and contain a day-to-day account of the activities of health
workers.
• Services delivered to clients are the basis of the data entered in the
records.
• Records serve as the basis of reports.
• Reports consist of Summary data that are transmitted or submitted
monthly, quarterly, and annually to a higher level, that is, from the
BHS to the RHU or health center, to the Provincial Health Office, and
finally to the regional level (DOH- IMs, 2011).
The FHSIS manual of Operations (DOH – IMS, 2011) lists and describes the following recording
tools:

• INDIVIDUAL TREAMENT RECORD


• TARGET CLENT LIST
• SUMMARY TABLE
• MONTHLY CONSOLIDATIONTABLE
• INDIVIDUAL TREAMENT RECORD
• is the building block of the FHSIS.
• Maintained at the facility on all patients seen
• Example: Immunization records of children under five years of age;
national tuberculosis program (NTP)treatment record for adults
• All family member’s medical records are placed on a brown envelope
with the family number and barangay number for easy retrieval.
• Contains:
• the date,
• name and address of the patient
• presenting symptoms or complaints of the patient on consultation
• the diagnosis (if available)
• treatment
• date of treatment
• TARGET CLENT LIST
• Are the second building block of the FHSIS. It reflects the list of “target” or eligible clients or
individuals for a particular health program.
• Example: Prenatal Care, postpartum Care, Nutrition and Expanded Program for
Immunization, Family Planning, Sick Children
• These service records have the following purposes:
a. To plan and carry out patient care and service delivery since midwives and
b. Nurses use TCls to monitor target or eligible populations for particular health services.
c. To facilitate monitoring and supervision of service delivery activities.
d. To report services delivered, thus reducing the need to refer back to the ITRs to
accomplish reporting.
e. To provide a clinic-level database that can be accessed for further studies.
TCLS Maintained in RHUs and health centers.
a. TCL for Prenatal Care
b. TCL for Postpartum Care
c. TCL of Under 1-Year-Old Children
d. TCL for Family Planning
e. TCL for Sick Children
f. National Tuberculosis Program TB Register
g. National Leprosy Control Program Central Registration Form
• SUMMARY TABLE
• Is accomplished by the midwife.
• It is a 12-column table in which columns correspond to the 12 months of the year.
• This record is kept at the BHS. It is updated on a monthly basis and a source for any survey
or research.

2 COMPONENTS
-it gives information on the
-Provides the midwife with a tool for monthly trend of diseases
assessment of accomplishments and a ready and serves as a source for
source for reports the 10 leading causes of
morbidity in the
municipality/city
HEALTH PROGRAM ACCOMPLISHMENT MORBIDITY/
ifferent Reporting Forms (FHSIS Manual of Operations, DOH-IMS, 2011)
1. Monthly Forms
a.Program Report (M1) – contains indicators categorized as
maternal care, child care, family planning, and disease control.
The midwife copies the data from the Summary Table.
b.Morbidity Report (M2) – contains a list of all cases of disease by
age and sex.
2. Quarterly Forms
-it is prepared by the nurse. One Quarterly Form for the
municipality/city. In municipalities/cities with two or more
RHUs or health centers, consolidation is done under the
direction of the Municipality/City Health Officer
-it is submitted to the Provincial Health Office.
a) Program Report (Q1) contains the 3-month total of
indicators categorized as maternal care, family planning,
child care, dental health, and disease control.
3. Annual Forms (A-BRGY, A1,A2, A3)

a. A-BHS is a report by the midwife that contains demographic,


environmental, and natality data.
b. Annual Form 1 ( A-1) is prepared by the nurse and is the report of
the RHU or health center. It contains demographic and
environmental data, and data on natality and mortality for the
entire year.
c. Annual Form 2 ( A-2), prepared by the nurse, is the yearly
morbidity report by age and sex.
d. Annual Form 3 ( A-3), prepared by the nurse, is the yearly report
of all deaths (mortality) by age and sex.
THANKS FOR LISTENING

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