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F24-ComputerEssentials-Lecture4

This document provides an overview of essential features and functions of Microsoft Word, including text entry, formatting, saving documents, and using templates. It covers commands for editing, inserting elements like tables and images, and managing document layout with headers, footers, and page numbers. Additionally, it discusses creating citations, footnotes, and tables of contents, as well as utilizing styles and smart art for enhanced document presentation.

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awiiinzyad
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2 views

F24-ComputerEssentials-Lecture4

This document provides an overview of essential features and functions of Microsoft Word, including text entry, formatting, saving documents, and using templates. It covers commands for editing, inserting elements like tables and images, and managing document layout with headers, footers, and page numbers. Additionally, it discusses creating citations, footnotes, and tables of contents, as well as utilizing styles and smart art for enhanced document presentation.

Uploaded by

awiiinzyad
Copyright
© © All Rights Reserved
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Computer Essentials

Dr. Fryad M. Rashid


Lecture#4
Outline
• Home
• Insert
• Design
• Page layout
• Review
MS-Word

Word processing is the use of computer


software to enter and edit text.

You can easily create and edit documents,


such as:
• Letters
• Reports
• Newsletters with pictures and graphics
• Receipt/Invoice
Templates
Blank Document
Inserting Text and Understanding
Word Wrap
• To enter text in a document, begin typing.
• When you reach the right margin, the text continues on the next line.
This feature is called word wrap.
• When you press the Enter key, a blank line is inserted automatically,
and you start a new paragraph.

In order to generate random text in MS Word, you can type =rand()


then enter
Saving a Document (Ctrl+S)
• To save a document for the first
time:
• Click the Save button on the Quick
Access Toolbar.
• Click the File tab, and then on the
navigation bar, click the Save or Save
As command.

• Save command: Copies over


previous version.
• Save As command: Used to save a
document under a different name
and/or location and/or type.
Tabs
• Microsoft is following the tab design (instead of menu) for Office from
the version of 2007.
• All functionaries are relatively put under different tab such as (Home,
Insert, Design…) as for each tab there are some groups.
Text Selection
Any text(s) that you want it to be formatted, must be selected. Here are
some ways to select a text:
1. Double Click: to select a single word
2. Triple Click: to select a paragraph.
3. Alternatively, you can click on any text any where and move the mouse
to the end of the text.

IMPORANT: If you have texts which they are located in different lines,
paragraphs. You must press CTRL key while you select the second and other
texts. Once you done, then you can release your finger on the CTRL key.
Changing Font Color/Changing Text
Effects
Font Group
HOME Tab
Subscript & Superscript?
Line and Paragraph Spacing
Style Group
• This group is important and very useful when you have a text with
several formats and you will be using it frequently in your writing.
• All you need to do is to create a style and add your own formats to it,
so that can be use it later.
Style Group
Important commands

• The Undo (Ctrl+Z) command reverses recent actions. To use the Undo
command, click the Undo button on the Quick Access Toolbar.
• The Redo (Ctrl+Y) command reverses an Undo action.
• The Copy (Ctrl+C)command is used to copy the selected text.
• The Cut (Ctrl+X) command is used to cut the selected text.
• The Paste (Ctrl+V)command is used to paste the copied or cut the
selected text.
Using Drag-and-Drop to Move and
Copy Text
• The easiest way to move text is to drag the text to the new location.
This is called drag-and-drop.
• As you drag the selected text, a vertical line follows the pointer
indicating where the text will be positioned.
• To copy the text instead of moving it, press and hold CTRL while you
drag it.
Changing Indents/ Using Bulleted and
Numbered Lists
Pages
1. Cover Page: There are some ready-made
cover pages where you can easily add it to
your document whenever it is needed.
2. Blank Page: To insert a blank page. (CTRL +
Enter)
3. Page Break: To insert a break that mean
split your document into multiples
sections.
Create Table

Column

Row

Cell
Table Layout
You can modify the structure of a table by using commands on the
Table Tools Layout tab on the Ribbon, including:
Table Design
• You can modify the structure of a table by using commands on the
Table Tools Layout tab on the Ribbon, including:
Inserting Pictures
Adding Shapes

• When you click a shape on the


menu, the pointer changes to
the crosshairs pointer (+). Drag
the pointer to draw the shape.
Drawn shapes are inserted as
floating objects by default.

• As with clip art objects, you can


cut, copy, and paste drawn
shapes as well as move and
resize them.
Make Comment on document.
1) Select the text
2) Insert-->Comment
Creating SmartArt
• A SmartArt graphic is a diagram of shapes, such as circles, squares, or
arrows. A well designed SmartArt graphic can illustrate concepts that
might otherwise require several paragraphs of explanation.
Inserting Headers, Footers, and
Page Numbers
Header
• Headers (top of page) and footers (bottom of
page) allow you to include the same
information, on each page of a document.
• When the header or footer area is active, the
Header & Footer Tools Design tab appears on
the Ribbon.
• The Different First Page option allows you to
remove the header and footer from the first
page of the document.
• Page numbers are included in some of the
header and footer styles.
Footer
Inserting Headers, Footers, and
Page Numbers
Equation/Symbol
Watermark
• Watermark: is
text or an image
that appears in
the background
behind other
content. Once it is
inserted, it will be
appeared in all
pages of the
document.
Margin
Margin is the space
between the page
content and the
edges of the page.
By default, MS-Word
sets the page margins
to 2.54 cm (1 inch) on
the left, right, top and
bottom sides. To
change the margins,
click on Margins then
Customize Margins.
Table of Contents
1) Select all those text (pressing
Ctrl+select the text)that you want to
specify it as heading1 by.
2) Select all those text (pressing
Ctrl+select the text)that you want to
specify it as heading2 by.
3) Put the mouse in the position that you
want to make a table of content over
there.
4) Click one of those Automatic Table
References
1) Put the cursor at the end of the
paragraph that you want to cite it.
2) Select style (such as IEEE)
3) Click on Insert Citation to create
source. Then, add information
about the source type.
4) Put the cursor to the page that
you want to make reference list
5) Click on Bibliography , select
references.
6) Source manager is used to sort
the references by author, title,
year and tag.
Footnote
• Put the mouse in the place or
position that you want to
provide more information
about that word. Then, click
on the Insert Footnote.
List of Figures
1) Select all of the captions
of the figures by pressing
CTRL
2) Create your own style
(such as My figures)
3) Put the cursor to that
position you want to
create the list over there.
Then click on Insert Table
of Figures
Word Count
Questions

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