Microsoft Office Excel

Introduction to Excel
Macros

Lab 15

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rights reserved. 1
Objectives
Create a macro
Create macro buttons
Work with macro security
Understand the basics of VBA

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Macros and VBA
A macro is a set of instructions that tells
Excel which commands to execute

Visual Basic a programming language used

to create macros

You do not have to be a programmer to write

macros

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 Developing an Excel
Application
If the Excel Developer
tab is not on the
Ribbon, click the
Office Button, click
the Options button,
click Customize
Ribbon in the Excel
Options dialog box (if
necessary), click the
Developer tab in the
Ribbon check box to
insert a check mark,
and then click the OK
button

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Work with Macro Security
The proliferation of Excel macro viruses has
made it a dangerous operation to open
spreadsheets that contain viruses
To counter this threat, when you open an
Excel workbook that contains macros, Excel
automatically disables the macros and
displays the Security Warning Macros have
been disabled message
Click Options to open the Microsoft Office
Security Options dialog box

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Method1: Create a Macro with the
Macro Recorder
To use the recorder, click the Macros down
arrow in the Macros group and select Record
Macros
From that point until you stop recording, every
command you execute will be stored by the
recorder

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Method1: Create a Macro with the
Macro Recorder
The Macro Recorder has some issues:
Everything you do once you begin recording a
macro becomes part of the macro
Take your time and be sure the action is correct
Try to ensure your macros are broad enough to
apply to a variety of situations
The Visual Basic Editor (VBE) is used to create,
edit, execute, and debug Excel macros

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Method1: Create a Macro with the
Macro Recorder
To create a macro:
1. Click Record Macro in the Macros down arrow
in the Macros group of the View tab to open
the Record Macro dialog box
2. Type a name for the macro in the Macro
name text box
3. Create a keyboard shortcut, if desired, for
your macro in the Shortcut key box
4. Select a location to store the macro from the
Store macro in drop-down arrow
5. Click OK to start recording the Macro

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Method2: Visual Basic Editor

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Method2: Assign Macro to Button

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Method 2: Create a Macro with Editor:
Procedure

 Name your Macro4 and click New to

open visual basic editor

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Method 2: Using a User Defined
Function
Click in Cell
you want to
use the
function
Click on fx to
open Insert
Function
Click on drop
down menu
to select User
Defined
User defined
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functions
Method 2: Create a Macro with
Editor
Click on the Developer tab , then click on
Visual Basic to open Editor.
You can being to code either a function or a
sub procedure

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Method 2: Inputting Function
Arguments
You will be prompted for the arguments
required for the function.
Just like Excel SUM function required a values or
a cell range, your function could require values
or cells as well.

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Method 2: Working with the Visual
Basic Editor
In the Code group on the Developer tab,
click the Macros button
Click the macro name in the Macro name
box, if necessary, and then click the Edit
button

Project Code
Explorer

Code
15 Window
 Method 2: Working with the Visual
Basic Editor
A project is a collection of macros,
worksheets, data-entry forms, and other
items that make up the customized
application you’re trying to create
An object is any element within the Excel
working environment such as a worksheet,
cell, workbook, or even Excel itself
A module is a collection of VBA macros
The Code window displays the VBA macro
code associated with any item in Project
Explorer
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 Method 2: Working with the Visual
Basic Editor

ed ure
P roc
Sub Name
Comment
Line
VBA
Command
End of
Procedure

Sheet Macro
Modules

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Method 2: Working with Sub
Procedures
Procedure – a group of ordered statements enclosed
by Sub and End Sub
Function – the same as a procedure, but also returns
some value and is closed between Function and
End Function key words
Module – collection of logically related procedures
grouped together
Syntax refers to the set of rules that specify how
you must enter certain commands so that VBA
interprets them correctly
A comment is a statement that describes the
behavior or purpose of a procedure, but does not
perform any action

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Method 2: Working with Sub
Procedures

Welcome_Click

 Notice the
highlighted
text. Code
window is
syntax
sensitive Line separate
procedures

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 Method 2: Referring to Objects
VBA is an object-oriented programming
language, in which tasks are performed by
manipulating objects

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 Method 2: Referring to Objects
Objects are often grouped into collections,
which are themselves objects, called
collection objects

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 Referring to Objects

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 Method 2: Applying Methods
A method is an action that can be
performed on an object, such as closing a
workbook or printing the contents of a
worksheet

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 Method 2: Working with Variables
and Values
A variable is a named element in a
program that can be used to store and
retrieve information
Every variable is identified by a unique
variable name
Dim variable as type
A variable name
Must start with letter and can’t contain
spaces and special characters (such as “&”,
“%”, “\”)

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 Method 2: Using Variables
Declaring Variables
Format: Dim varibaleName AS dataType
Examples:
 Dim myText As String
 Dim myNum As Integer
 Dim myObj As Range
The default value of
 any numeric variable is zero
 any string variable – “” (empty string)
 an Object variable – is nothing (still the declaration will store space for
the object!!!)

Dim myRange as Range

Set myRange = Range(“A1:A10”)
 Method 2: Procedure & Function
Examples
The procedure
places the value 19
Sub ShowTime() inside cell C1
Range("C1") = 19
End Sub

Function sumNo(x, y)
sumNo = x + y The function returns sum
of two input numbers,
End Function whose values are in the
parameter variables x &
y

To assign a value to a Numeric or String type Variable, you simply use your
Variable name, followed by the equals sign (=) and then the String or Numeric
 The Variables Advantage by
Example

Sub NoVariable() Sub WithVariable()

Dim iValue as Integer
Range("A1").Value =
Range("B2").Value
iValue
Range("A2").Value = =Range("B2").Value
Range("B2").Value * 2
Range("A3").Value =
Range("B2").Value * 4 Range("A1").Value =
Range("B2").Value = iValue
Range("B2").Value * 5 Range("A2").Value =
iValue * 2
End Sub Range("A3").Value =
iValue * 4
Range("B2").Value =
iValue * 5
End Sub
 Variables Assignment – cont.

Sub ParseValue()
Dim sWord as String
Dim iNumber as Integer
Dim rCell as Range

Set rCell = Range("A1")

sWord = Range("A1").Text
iNumber = Range("A1").Value
End Sub
 Method 2: Message Box Example
Sub MyProcedure()
‘These are my comments about my
procedure

MsgBox ("This Pops Open a Message Box")

Range("A3").Value = "Input Text to Cell A3"
Range("A5").Value = 34

End Sub

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 Method 2: Working with
Conditional Statements

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 Method 2: Working with Conditional
Statements

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 Method 2: Working with
Conditional Statements

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 Saving Excel Macros

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