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Advanced Word Processing Skills FINAL

The document provides an overview of Microsoft Word, detailing its capabilities as a word processor for creating and editing professional documents. It explains the concept of mail merge, including its two components: the form document and the list or data file. Additionally, it discusses various materials that can be integrated into Word documents, such as images, clip art, shapes, smart art, charts, and screenshots, along with different text wrapping options for image placement.

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camariglowelyn2008
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36 views18 pages

Advanced Word Processing Skills FINAL

The document provides an overview of Microsoft Word, detailing its capabilities as a word processor for creating and editing professional documents. It explains the concept of mail merge, including its two components: the form document and the list or data file. Additionally, it discusses various materials that can be integrated into Word documents, such as images, clip art, shapes, smart art, charts, and screenshots, along with different text wrapping options for image placement.

Uploaded by

camariglowelyn2008
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PPTX, PDF, TXT or read online on Scribd
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EMPOWERMENT

TECHNOLOGIES

Advanced Word
Processing Skills
MICROSOFT WORD

is a word processor software


developed by Microsoft in 1983. It is the
most commonly used word processor
software. It is used to create professional
quality documents, letters, reports,
resumes, etc. and also allows you to edit
or modify your new or existing document.
MAIL MERGE AND LABEL GENERATION
Mail Merge

Mail merging basically requires two


components: the document that
contains the message and the
document or file that generally
contains the list of names and
addresses, Each document includes the
individual names and addresses you
TWO COMPONENTS OF MAIL MERGE

1.Form Document – It is generally the


document that contains the main body
of the message we want to convey or
send.

2. List or Data File – This is where the


individual information or data that needs
to be plugged in (merged) to the form
document is placed and maintained.
Integrating Images and External Materials

Kinds of Materials

There are various kinds of materials Microsoft


Word is capable of integrating to make your documents
richer, more impressive, and more informative.
1.Pictures.
There are three commonly used types of picture
files.

a).JPG. This is pronounced as “jay-peg” or Joint


Photographic Expert Group. This type of
image file can support 16.7 million colors that
is why it is suitable for use when working with
full color photographic images.
B.).GIF. This stands for Graphics Interchange
Format. This type of image file is capable of
displaying transparencies. Therefore, it is good
for blending with other materials or elements
in your document. It is also capable of
displaying simple animation.

C.) PNG. This is pronounced as “ping.” It stand


for Portable Network Graphics. It is also good
with transparencies but unlike .GIFs , it does
not support animation but it can display up to
about 16 million colors, so image quality for
this image file type is also remarkably
2. Clip Art. This is generally a .GIF type; line
art drawings or images used as generic
representation for ideas and objects that you
might want to integrate in your document.

3. Shapes. These are printable objects or


materials that you can integrate in your
document to enhance its appearance or to
allow you to have some tools to use for
composing and representing ideas or
messages.
4. Smart Art. Generally, these are predefined
sets of different shapes grouped together to
form ideas that are organizational or structural
in nature. If you want to graphically represent
an organization, process, relationships, or flow
for infographic documents , then you will find
this easy and handy to use.
5. Chart. Another type of material that you can
integrate in your Word document that allows
you to represent data characteristics and
trends. This is quite useful when you are
preparing reports that correlate and present
data in a graphical manner.

6. Screenshot – sometimes creating reports or


manuals for training or procedures will require
the integration of more realistic image of what
you are discussing on your report or manual.
Image Placement
In practice, inserting an image or any other
materials in your document is quite The real
challenge is where to put the image you inserted
or where to move it. In this part of the lesson, we
will study the different characteristics of text
wrapping options that you can use with image
you integrated in your document.
1.In Line with Text. It treats your image
like a text font with the bottom side
totally aligned with the text line. This
setting is usually used when you need to
place your image at the beginning of a
paragraph.
2.Square. This setting allows the image
you inserted to be placed anywhere within
the paragraph with the text going around
the images in a square pattern like a
frame.

Example:
3.Tight. This is almost the same as the square setting,
but here the text “hugs” or conforms to the general
shape of the image. This allows you to get a more
creative effect on your document.

Example:
4.Through. This settings allows the text on your
document to flow even tighter, taking the contours
and shape of the image. Again, this can be best used
with a .GIF or .PNG type of image.

Example:
5.Top and Bottom. This setting pushes the texts
away vertically to the top and/or the bottom of the
image so that the image occupies a whole text line
on its own as in the example.

Example:
6.Behind Text. This allows your image to be dragged and
placed anywhere on your document but with all the texts
floating in front of it. It effectively makes your image look like
a background.

Example:
7.In Front of Text. As it suggests, this setting allows
your image to be placed right on the top as if your
image was dropped right on it. That means whatever
part of the text you placed the image on, it will be
covered by the image. In our example below, notice
the difference between using a .

Example:

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