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MGMT - 1021 - Week - 3 Lecture

The document outlines key concepts in using Microsoft Excel for management applications, including formula basics, function usage, and date functions. It covers various types of cell references, logical functions, and lookup functions such as VLOOKUP, along with financial functions like PMT, IPMT, and PPMT. Additionally, it discusses data types, color coding worksheets, and the syntax for different functions.

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gabriel
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18 views23 pages

MGMT - 1021 - Week - 3 Lecture

The document outlines key concepts in using Microsoft Excel for management applications, including formula basics, function usage, and date functions. It covers various types of cell references, logical functions, and lookup functions such as VLOOKUP, along with financial functions like PMT, IPMT, and PPMT. Additionally, it discusses data types, color coding worksheets, and the syntax for different functions.

Uploaded by

gabriel
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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COMPUTER

APPLICATIONS FOR
MANAGEMENT
TODAY’S AGENDA
• Formula Basics
• Performing calculations with formulas
• Relative VS Absolute VS Mixed References

• Function Basics
• Use of functions
• Count(), Sum(), CountA(), Average()

• Date Functions
• Today(), Now()
TODAY’S AGENDA
• Logical Lookup and Financial Functions
• IF()
• VLookup()
• HLookup()
• PMT()
COLOR CODING WORKSHEET’S TAB

• Color coding helps us to group the sheets together

• Right click sheet tab> Tab color> select color


• Tab color is always faded for active sheet(s)
• Tab color is solid for inactive sheets
MOVING, COPYING AND EXPORTING
WORKSHEETS

• Right click sheet tab> Move or Copy> Select options from a


dialog box

• Sheet or sheets can be exported to another open workbook


• Default option is move
• A copy can also be created
DATA TYPES
• Microsoft Excel has a lot of built-in formats for
numbers, currencies, percentage, accounting,
dates and times

• Defining data types for a cell


• Defining data types for a range
FORMULAS
• Excel Formulas start with “=” sign

• Formulas can be used by using cell contents or cell references, or


hardcoded numbers in them (not recommended)
CELL REFERENCES
• There are three types of cell references:
• Relative
• Absolute
• Mixed

• Relative and absolute references behave differently when copied


and filled to other cells.

• Relative references change when a formula is copied to another


cell.
• Absolute references, on the other hand, remain fixed no matter
where they are copied.
EXCEL FUNCTIONS
• Every function follows a set of rules (syntax) that specifies how
the function should be written

• Basic Syntax
• =Function Name(Argument1, Argument2,….)

• Arguments are the data, upon which we want to calculate


summary

• Square brackets indicate optional arguments:


• =Function Name(Argument 1,Argument2,[Argument3])
EXCEL FUNCTIONS
EXCEL FUNCTIONS
• An argument can be any type of value including text, numbers,
cell references, or even other formulas or functions

• Functions can be placed inside another function, or nested;


nested functions must include all parentheses
EXCEL FUNCTIONS

Category Description
Compatibility Functions from Excel 2010 or earlier, still supported to provide backward compatibility

Cube Retrieve data from multidimensional databases involving online analytical processing (OLAP)

Database Retrieve and analyze data stored in databases

Date & Time Analyze or create date and time values and time intervals

Engineering Analyze engineering problems

Financial Analyze information for business and finance

Information Return information about the format, location, or contents or worksheet cells

Logical Return logical (true-false) values

Lookup & Reference Look up and return data matching a set of specified conditions form a range

Math & Trig Perform math and trigonometry calculation

Statistical Provide statistical analyses of data sets

Text Return text values or evaluate text

Web Provide information on web-based connections


DATE FUNCTIONS (TODAY)
• Use the TODAY function to display the current date in a
worksheet

• The TODAY function has the following syntax:

• =TODAY()

• The date displayed by the TODAY function is updated


automatically whenever you reopen the workbook or enter a
new calculation
DATE FUNCTIONS (NOW)
• Use the NOW function to display the current date and time in a
worksheet

• The NOW function has the following syntax:

• =NOW()

• The date and time displayed by the NOW function is updated


automatically whenever you reopen the workbook or enter a
new calculation
LOGICAL FUNCTIONS
• Logical functions
• Build decision-making capability into a formula
• Work with statements that are either true or false

• Excel supports many different logical functions, including the IF


function
LOGICAL FUNCTION (IF)
• Returns one value if a condition is true and returns a different
value if that condition is false

• The syntax of the IF function is:


(logical_test, [value_if_true,] [value_if_false])

• By default returns 0 if true and returns “FALSE” when false


COMPARISON OPERATORS

Operator Expression Tests

= A1 = B1 If the value in cell A1 is equal to the value in cell B1

> A1 > B1 If the value in cell A1 is greater than the value in Cell B1

< A1 < B1 If the value in cell A1 is less than the value in cell B1

>= A1 >= B1 If the value in cell A1 is greater than or equal to the value in cell B1

<= A1 <= B1 If the value in cell A1 is less than or equal to the value in cell B1

<> A1 <> B1 If the value in cell A1 is not equal to the value in Cell B1
LOOKUP FUNCTION
• Lookup functions find values in tables of data and insert them in
another location in the worksheet such as cells or in formulas

• An exact match lookup is when the lookup value must match


one of the compare values in the first column of the lookup
table

• An approximate match lookup occurs when the lookup value


falls within a range of numbers in the first column of the
lookup table
VLOOKUP FUNCTION
• VLOOKUP lets you search for specific information in your
spreadsheet.

• VLOOKUP is an Excel function to lookup and retrieve data from a


specific column in table

• The VLOOKUP function performs a vertical lookup by searching


for a value in the first column of a table and returning the value
in the same row in the index_number position
VLOOKUP FUNCTION
• =VLOOKUP(lookup_value, table_array, col_index_num,
[range_lookup])

• =VLOOKUP(Value you want to look up, Range where you want to


lookup the value, The column number in the range containing
the return value, Exact Match or Approximate Match – indicated
as 0/FALSE or 1/TRUE)
FINANCIAL FUNCTIONS
• Excel provides a wide range of financial functions related to
loans and investments:
• The PMT function can be used to calculate the installment
payment and payment schedule required to completely
repay a loan
• IPMT function calculates the interest part of a payment
• PPMT function calculates the principle part of a payment
PMT FUNCTION
• The PMT function is used to determine the size of payments made
periodically to either repay a loan or reach an investment goal

• The syntax of the PMT function is:


• PMT(rate, nper, pv, [fv=0], [type=0])
• Rate is the interest rate per period
• NPER is the total number of payment periods
• PV is the present value of the loan or investment
• FV is the future value of the loan or investment after all of
the scheduled payments have been made
PPMT & IPMT FUNCTION
• The IPMT function returns the amount of a particular payment
that is used to pay the interest on the loan
• it has the syntax:
• =IPMT(rate, per, nper, pv, [fv=0], [type=0])
• The per argument defines the period for which you want to
calculate the interest due
• The PPMT function returns the amount of a particular payment
that is used to pay the principal on the loan
• it has the syntax:
• =IPMT(rate, per, nper, pv, [fv=0], [type=0])

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