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MGMT - 1021 - Week - 2 Lecture

The document provides an overview of Excel applications for management, covering essential topics such as workbook and worksheet structures, mathematical operations, and formatting techniques. It includes instructions on selecting cell ranges, using Auto Fill and Flash Fill, creating formulas, managing the clipboard, and formatting for printing. Additionally, it discusses worksheet management tasks like renaming, inserting, and color coding sheets, as well as moving and copying worksheets.

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gabriel
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We take content rights seriously. If you suspect this is your content, claim it here.
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7 views23 pages

MGMT - 1021 - Week - 2 Lecture

The document provides an overview of Excel applications for management, covering essential topics such as workbook and worksheet structures, mathematical operations, and formatting techniques. It includes instructions on selecting cell ranges, using Auto Fill and Flash Fill, creating formulas, managing the clipboard, and formatting for printing. Additionally, it discusses worksheet management tasks like renaming, inserting, and color coding sheets, as well as moving and copying worksheets.

Uploaded by

gabriel
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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COMPUTER

APPLICATIONS FOR
MANAGEMENT
TODAY’S AGENDA

• Introduction to Excel Spreadsheet

• Mathematical Operations and Formula

• Worksheet Structure and Clipboard Tasks

• Worksheet Formatting

• Worksheets, page setup and printing


EXCEL WORKBOOK

• Excel Workbook is a file that has collection of one or more worksheets

• Worksheets can be used to organize various kind of related information

• A workbook must have at least one worksheet


EXCEL WORKSHEET

• Excel Worksheet can be explained as a collection of cells placed


vertically and horizontally

• Every cell has a name or address or a reference

• Every cell has a content (data)

• Rows and columns are used to organize the data


SELECTING A CELL RANGE

• A range in Excel is a collection of two or more cells

• A group of cells is known as a cell range.

• Rather than a single cell address, you will refer to a cell range
using the cell addresses of the first and last cells in the cell
range, separated by a colon.

• For example, a cell range that included cells A1, A2, A3, A4, and
A5 would be written as A1:A5
AUTO FILL AND FLASH FILL

• Auto Fill is used to complete the sequence

• Flash Fill feature is used to fill cells with data that follows a
pattern
• Flash Fill is on by default
• Click File> Options
• Select advanced and then in editing options
• Automatically Flash Fill box is checked
• Click OK, and restart your workbook
CREATE FORMULA
• Use cell name or cell reference in a formula

• Do not worry about the content of the cell


CALCULATION
• Please Excuse My Dear Aunt Sally

• PEMDAS/ BODMAS
• Parenthesis
• Exponentiation
• Multiplication
• Division
• Addition
• Subtraction
SEE / SHOW FORMULA
• To see cell formula, select the cell and refer to the formula bar
• Or double click the cell and observe the color coded formula

• Tool to view applied formulas in your worksheet


• CTRL + ~
RESIZING COLUMN AND ROWS

• Double click on the border, and the row or column will


automatically adjust to fit the data

• To adjust an entire worksheet with both rows and columns


• Use Control A to select the entire worksheet
• Then, double click with a double arrow on any column and row
border

• Can also use tool


• Home> Cells> Format ---- select the desired option
MANAGE CLIPBOARD
• Options thru which you can manage clipboard are
• Select
• Move
• Copy
• Paste

• Paste Special is a tool to manage paste options


FORMATTING CELLS
• When we format cells in Excel, we change the appearance of a
number without changing the number itself.

• Aligning, Indenting, Merge, Rotate


MERGING CELLS
• Merge cells to use umbrella headings
• Retains only content (and cell reference) from upper-left cell in the range

• Merge options:
• Merge & Center—merges the range into one cell and horizontally centers
the content
• Merge Across—merges each row in the selected range across the columns
in the range
• Merge Cells—merges the range into a single cell, but does not horizontally
center the cell content
• Unmerge Cells—reverses a merge, returning the merged cell to a range of
individual cells
ROTATING CELL CONTENTS
• Rotate cell contents to enhance appearance of your data
ROTATING CELL CONTENTS
CELL STYLES
• Use styles to ensure that cells displaying same type of data use the
same format

• A style is a collection of formatting options that include a specified


font, font size, font styles, font color, fill color, and borders

• If a style is later revised, the appearance of any cell formatted with


that style is updated automatically
FORMAT PAINTER
• Copying formats with the Format Painter

• Fast and efficient way of maintaining a consistent look and feel throughout
a workbook

• Copies formatting without copying data


USING HEADER AND FOOTER IN EXCEL
• Header and footer are the tools to print repeated information on
every page of the document

• you might create a footer that has page numbers, the date, and
the name of your file

• Headers and footers are not displayed on the worksheet in


Normal view — they are displayed only in Page Layout view and
on the printed pages
FORMATTING WORKSHEET FOR PRINTING
• Headers and footers have three sections: left, center, right
• A margin is the space between the page content and the edges
of the page
• By default, Excel sets the page margins to
• 0.7 inch on the left and right sides
• 0.75 inch on the top and bottom
• 0.3-inch margins around the header and footer

• You can reduce or increase these margins as needed by


selecting predefined margin sizes or setting your own
CHANGING ACTIVE SHEETS

• Current worksheet is always active sheets

• Its important to identify active worksheet while running a macro


• Macro can be defined as an action or set of actions that a user can
run
• While creating a Macro system records mouse clicks and keystrokes
RENAMING AND INSERTING WORKSHEETS

• 3 ways to rename a worksheet


• Double-click the sheet tab, and type the new name
• Right-click the sheet tab, click Rename, and type the new name.
• Use the keyboard shortcut Alt+H > O > R, and type the new name

• 3 Ways to insert a single worksheet


• Home>Cells>Insert>Insert Sheet
• Right click on sheet name and select insert
• Use the plus sign at the bottom

• To insert multiple worksheet using shift key select same number of existing
worksheets and then use insert option
COLOR CODING WORKSHEET’S TAB

• Color coding helps us to group the sheets together

• Right click sheet tab> Tab color> select color


• Tab color is always faded for active sheet
• Tab color is solid for Inactive sheets
MOVING, COPYING AND EXPORTING
WORKSHEETS

• Right click sheet tab> Move or Copy> Select options from a


dialog box

• Sheet or sheets can be exported to another open workbook


• Default option is move
• A copy can also be created

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