A Presentation

On
Microsoft Word
 Topics in introduction
 Word processing
 Microsoft Word

 Starting Microsoft Word

 Important parts of Microsoft Word

 Word processing
 Word processing refers to the use of a computer
program to prepare and print documents.
 This computer programs is called the word
processing software.
 It can be used to create letters, memos and a variety
of other types of documents.
 Microsoft Word
 We can create and edit text and graphics in letters,
reports, web pages or E-mail massages by using
Microsoft Word.
Starting Microsoft Word

Point to start
menu
‘programs’
and click
“Microsoft
word”
 Windows parts
 Two types of windows in Word
 Application window
 Document window

Application window

Document window
Important parts
 Topics in Content
 Application window
 Menu bars

 Toolbar

 Status bar

 Document window
 Scroll bars

 Browse button

 Next and Previous button

 View button

 Document work area

 Application window
 Application window consist of:
 Menu bars
 Toolbar
 Status bar
 Document window
 Menu bars
 The menu bar provides access to the all
features of the Word.
 Each menu contains commands grouped by
function.
File menu
 All operations about file can
be done from here such as:
 We can open new file
 We can open existing file
 We can close current file
 We can save current file
 We can change page setup
 We can print file
Edit menu
 We can edit our file from
here such as:
 Reverse the last typing
 Cut the selected text
 Copy the selected text
 Past the (copy or cut) text
 Select all text in file
 Search for specific text
 Search and replace specific
text
View menu
 We can see different views of
file such as:
 Switches the normal view
 Switches the Web Layout view
 Switches the Print Layout view
 Switches the Outline view
 Display or hides toolbars
 Display or hides the ruler
 Add/Change text at top or bottom
of every page
Insert menu
 We can insert different things
in document such as:
 Break
 Page Number
 Date and Time
 Symbol
 Comment
 Picture
 Bookmark
 Hyperlink
Format menu
 We can format text from
here such as
 Font formatting
 Paragraph formatting
 Bullets and Numberings
 Borders and Shadings
 Change case
 background
 Theme
 Styles and Formatting
Tools menu
 We can modifies settings of
MS office program such as:
 Checks spelling and grammar
 Count pages, word, character
paragraph and lines
 Prevent changes in document
by assigning password
 Customize toolbar
 Change option of MS Word
Table menu
 We can insert table in document
from here and can do changes such
as:
 Delete cell, row and column
 Select cell, row and column
 Marge cells
 Split cells or table
 Convert table into text and Vic versa
 Arrange information
 Performs mathematical calculation
 Change properties
Window menu
 Performs operations about
window such as
 Open new window with
same content
 Arrange separated opened
files
 Split active window into
panes
 List current open file
Help menu
 It is a office assistant that
provide you help about your
problems in MS Word
 Provide help
 Displays or removes office
assistant from view
 Provide help about topic
 To up-to-date office online
 Provide keyboard short cuts
 Automatically find and fix
problems in program
 Provide information about MS
Word
 Toolbars
 Toolbars provides shortcuts to menu
commands.
 Each Word toolbar is composed of buttons
and pull-down lists.
 Each button execute a specific menu
command.
 Status bars
 Status bars provides information such
as current intersection point location
and the number of pages in the
document.
 Creating a New Document
 When Microsoft Word is launched a blank
document is created.
 This document is typically called Document1.
 Begin typing to start entering the text of the
document.
The Click & Type feature allows you to insert text or a
graphic into most blank areas of a document. No
need to use the enter key to get to the middle of the
page to begin typing. You simply position your mouse
and double-click!

I chose to
begin my text
in the center of
the page, by
double clicking
in that spot,
my cursor is
automatically
placed there.
 Concept of Formatting
 Formatting is the process of changing the
appearance of the text, whether it is a
paragraph or a single character.
 You can format text in two ways
 Using the formatting toolbar
 Using the Format then Font command
 Using the formatting toolbar
 Select the text to format.
 From the toolbar, we can change Font Name Font
Size by buttons.
 We can also bold, italic, underline, alien, color and
highlight font by buttons.
 Using the Format then Font command

 Select the text to format.

 Click at the Format drop
down menu and select the
Font option.
 The Font dialogue box
will appear.
 Choose the format options
in the dialogue box. For
example, font style, size,
color, effects etc.
 Click OK button in the
dialoged box once you are
done.
 Auto Format & Auto Correct
 Select Format  Auto Format
 Click Options
Here you can change
the defaults for how
word automatically
tries to fix your typing
as you work or turn it
off entirely.
Example of Word file
 Mostly useful short cuts
 New file => Ctrl+N  Select all => Ctrl+A
 Open file => Ctrl+O
 Copy => Ctrl+C
 Cut => Ctrl+X
 Save file => Ctrl+S  Past => Ctrl+V
 Print file => Ctrl+P  Undo Changes => Ctrl+Z
 Spell Check => F7  Find => Ctrl+F
 Help => F1  Close file => Ctrl+W
 Help about Topic  Close window => Alt+F4
=>
Shift+F1
Keyboard Shortcuts
Research
• Reference information online and on your
computer without leaving your Office
program.
• You can easily insert definitions, stock quotes,
and other research information into your
document, as well as customize settings to suit
your research needs.
Research Task Pane
• If your browser is Internet Explorer and
you click a link, the Research task pane
travels with you and is displayed on the
left side of your screen as you view Web
pages.
• To open the Research task pane in Internet
Explorer, on the View menu, point to
Explorer Bar, and then click Research.
 What I can use to Research?
• Dictionary – Encarta (400,000 items)
• Thesaurus – Multiple Languages
• Encarta Encyclopedia – 42,000 articles
• Translation – Bilingual Dictionaries
• Stock Quotes and Company Information
• Third Party Services- Factiva News
• MSN Search Engine
 Auto Format & Auto Correct
 Select Format  Auto Format
 Click Options
Here you can change
the defaults for how
word automatically
tries to fix your typing
as you work or turn it
off entirely.
 Envelopes
 Select Tools  Envelopes and Labels
 Enter the Delivery and Return addresses
 Click Options to change things like envelope size and feed orientations
for your printer.
 Macros
 Microsoft Office uses Visual Basic for Applications
(VBA) programming language in order to allow users
to write their own code directly into Word or any
other Microsoft Office product
 The code you can create could server many different
purposes.
 Load data from a file
 Format a file based on pre-defined logic
 Whatever you can think of
 Macros
 So what is a Macro then?
 A macro is a function which contains VBA code.
 You can record your own macros in order to save time on
repetitive tasks
 To record a macro, open the Visual Basic toolbar

 Click the red record button to begin recording the macro. Then
once you’ve done everything you want to be in the macro,
click the blue square to stop recording.
 Then you can create buttons on the toolbar or menu items that
launch your macro
Lets Have a Practical
Demonstration