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Chap 9

The document outlines key variables for predicting project success, emphasizing the importance of team dynamics, effective project management, and company support. It identifies common causes of project failures and highlights the effectiveness variables in project management, such as credibility, priority, accessibility, and visibility. Additionally, it introduces Force Field Analysis as a problem-solving technique to facilitate successful change within projects.

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sammush79
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8 views28 pages

Chap 9

The document outlines key variables for predicting project success, emphasizing the importance of team dynamics, effective project management, and company support. It identifies common causes of project failures and highlights the effectiveness variables in project management, such as credibility, priority, accessibility, and visibility. Additionally, it introduces Force Field Analysis as a problem-solving technique to facilitate successful change within projects.

Uploaded by

sammush79
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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Variables for Success

VARIABLES
Willingness
Effectiveness of PM
Actions taken by PM
Expectations
Predicting Success
• Apart from
– Cost
– Time, and
– Performance
• OTHER IMPORTANT THINGS
– Relationship with team
– Communication
– Priority achievement plan etc..
Predicting Success
• Past success is not a guaranty for future
success
• Team work is important
• Team and PM coordination
• Company support
Predicting Success
• Team and PM coordination
– Selection of RIGHT team
– Sense of mission
– Coordination
– Maximize influence over people
– Keep change under control
– Assure job security
Predicting Success
• Company support
– Willingness to
• coordinate efforts
• maintain structural flexibility
• adapt to change
• have & implement strategic planning
• emphasis on past experience
• communicate
• support
Predicting Success
• Employment of Correct Management
Techniques:
– Clearly establish specs and design
– Realistic schedule
– Realistic cost estimates
– Avoidance of “buy-in” and “over-optimism
Causes of Project Failures
• Selecting In-applicable project
• Selecting wrong person
• Non-supportive upper management
• Tasks defined un-clearly
• Misused management technique
• Unplanned project termination
Project Management
Effectiveness Variables
• Credibility
• Priority
• Accessibility
• Visibility
Project Management
Effectiveness Variables
• Credibility
– comes from good decision making
– comes from experience
– comes from giving credit to others increases
from making success visible to other
– refueled by manager
Project Management
Effectiveness Variables
• Priority
– Link objectives to organization goals
– Stress changes for success
– Stress competitive aspect
– Emphasis spin-off
– Sell priority on one-on-one basis
Project Management
Effectiveness Variables
• Accessibility
– It involves the ability to communicate directly
to the top management
• What make accessibility work
– Success => Goodness to the organization
– Be logical and polish
– Let your customer know our ability
Project Management
Effectiveness Variables
• Visibility
– Quantify your and team visibility
– Make good impact in presentation
– Conduct timely meetings
– Use available public media
Expectations

Project managers

Executives Team
members
Expectations
•Assume total accountability of the project
•Provide effective report
•Minimum organization disruption
•Present recommendation (NOT JUST PROBLEMS)
•Have capacity to handle interpersonal problems
•Self starter
•Demonstrate growth

Project managers

Executives Team
members
Expectations
•Provide clear decision channels
•Take action on request
•Facilitate inter department interfacing
•Assist in conflict resolutions
•Provide feedback
•Define expectations
•Protect from political fights

Project managers

Executives Team
members
Expectations
•Demonstrate membership/ teamwork
•Be creative and innovative
•Communicate effectively
•Be committed to the project
•Be result and change oriented

Project managers

Executives Team
members
Expectations
•Sense of belonging
•Interested work
•Respect
•Protection (job / political)
• Potential of growth

Project managers

Executives Team
members
Force Field Analysis
• Force Field Analysis is a problem solving
technique based on the concept that any
problem or situation is the result of forces
acting upon it
• The force field analysis can be applied
during each stage (definition, requirements,
analysis, design and development) of a
project where decisions have to be made or
where problems need to be solved.
Force Field Analysis
• Advantage:
– Force Field Analysis helps to analyze and
generate solutions for a successful change.
Removing a "restraining force" can often be
more effective than pushing a "driving force"
harder.
Force Field Analysis
• When to use it
– Meetings of more than 15 people
– When problems need to be discussed about
– A problem, that needs attention of all team
members
Force Field Analysis Process
Force Field Analysis
• Input required
 Project goal
 Current situation
 Ideal situation
 Facilitating forces
 Inhibiting forces
Force Field Analysis
• Define the goal or desired state.
 Draw a line across the top of the white board. Write down
the goal on top of the line.
Force Field Analysis
• Define the current situation.
 Draw a line across the middle of the board. Label this line
with the current situation
Force Field Analysis
• Identify the restraining forces.
 Identify the restraining forces that exist and are keeping the desired
state from being achieved. Label these forces as arrows pushing down
on the current state line.
Force Field Analysis
• Identify the driving forces.
 Identify the driving forces that help to move the current state toward
the desired state. Label these forces as arrows pushing up on the current
state line.
Force Field Analysis
• Determine which forces, if any, are
substantially stronger than the rest.
 Make the arrows representing these forces larger.
Force Field Analysis
• Determine the feasibility of changing any of
the forces.
 Determine the feasibility of changing any of the forces,
giving the strongest forces more priority. Feasibility is
determined by ease of change and potential impact.

• Develop and implement a strategy for


changing those forces.
 Develop and implement a strategy for changing those
forces that need to be and can be changed.

• Re-examine the situation.


 Re-examine the situation to determine the effectiveness of
any implemented changes. Make adjustments as necessary.

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