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Spreadsheet - MS EXCEL

The document provides an overview of Microsoft Excel, a spreadsheet program used for recording and analyzing numerical data, including its structure comprising workbooks, worksheets, and cells. It explains various operations and features such as formulas, AutoFill, Freeze Panes, and functions like SUM, AVERAGE, and IF. Additionally, it includes instructions on how to perform specific tasks within Excel to enhance data manipulation and analysis.

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mathewcaliso
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16 views34 pages

Spreadsheet - MS EXCEL

The document provides an overview of Microsoft Excel, a spreadsheet program used for recording and analyzing numerical data, including its structure comprising workbooks, worksheets, and cells. It explains various operations and features such as formulas, AutoFill, Freeze Panes, and functions like SUM, AVERAGE, and IF. Additionally, it includes instructions on how to perform specific tasks within Excel to enhance data manipulation and analysis.

Uploaded by

mathewcaliso
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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SPREADSHEET

A SPREADSHEET
is an electronic document in
which data is arranged in the
rows and columns of a grid
and can be manipulated and
used in calculations.
SPREADSHEETS
MICROSOFT
EXCEL
DEFINITION
PARTS
OPERATIONS
Microsoft Excel
is a spreadsheet program used to
record and analyze numerical
and statistical data. Microsoft
Excel provides multiple features to
perform various operations like
calculations, pivot tables, graph
tools, macro programming.
2 1 3

5
A workbook
 isa collection of worksheets. By default, a
workbook has three sheets in Excel. You can
delete or add more sheets to suit your
requirements.
 By default, the sheets are named Sheet1,
Sheet2 and so on and so forth.
 You can rename the sheet names to more
meaningful names i.e. Daily Expenses,
Monthly Budget, etc.
A worksheet
is a collection of rows and columns.
When a row and a column meet, they form a
cell. Cells are used to record data. Each cell
is uniquely identified using a cell address.

COLUMNS are usually labelled with letters


while ROWS are usually numbers.
COLUMNS

ROWS
CELL
Every worksheet is made up
of thousands of rectangles,
which are called cells.
A CELL is the intersection
of a row and a column—in
other words, where a row
and column meet.
Equal Sign/=
“=” tells Excel to
evaluate whatever
follows after the
equal sign.
 Let us try, type 5 in Cell A1, 20 in cell B1 place the cursor
in C1 and

 Enter the formula in the formula bar = A1+B1 the


answer will appear in C1

 Enter 30 in A2, 15 in B2 place the cursor in C2 enter


formula subtraction

 Enter 30 in A3, 15 in B3 place the cursor in C3 enter


formula for division

 Enter 3 in A4, 5 in B4 place the cursor in C4 enter


formula for multiplication
REVIEW
2 1 3

5
It is the
intersection of a
row and a
column.
CELL
It is a
collection
of rows
and
columns.
WORKSHEET
How to type
multiplication
sign in Excel?

press
SHIFT+8
MICROSO
FT EXCEL
How many minutes
do you think you
can accomplish
encoding numbers
from 1-1000?
1-2 minutes or more
but using excel
AUTOFILL feature
we can generate 1-
1000 numbering in a
2-5 seconds, How?
DEFINITION OF
TERMSAutoFill- is a powerful feature that
allows you to quickly populate a
series of cells with data based on a
pattern.
Freeze Panes- is a handy feature that
allows you to keep specific rows and
columns visible while you scroll through
a large worksheet.
How to create
AutoFill?
1. Type the 1 in A1 and 2 in
A2
2. Drag the two cells.
3. Hover mouse pointer at
lower right corner of the
cell then drag to
generate series number
How to add and
rename a worksheet
tab ?
Click the positive sign to
add worksheet tab and
double click the
worksheet tab to
How to freeze
panes?
1. Select the column/row below
the column/row(s) you want
to freeze (for example,
select A2 if you want to
freeze A1).
2. On the View tab, in the
Window group, click Freeze
How to protect
workbook or
worksheet?
1. Click review tab and select
protect workbook or
worksheet.
2. Enter password and repeat
password.
3. The workbook or worksheet
The SUM FUNCTION in
Excel is a fundamental
tool for adding numbers
together. The core
function of SUM is to add
up the values in a
number1: This is the first
number you want to add. It
can be a specific number (like
5), a cell reference (like A1),
or a range of cells (like
A1:A10).

[number2], ...: These are


optional additional numbers
you want to add. You can
include up to 255 arguments
=SUM(number1,[number2], ...) in the SUM function.
The phrase "round average function" isn't a single, built-in
Excel function. It describes the combination of two
standard Excel functions: ROUND and
AVERAGE.
You use them to calculate the average of a set of numbers
and then round that average to a specific number of
decimal places.

Think of it as a two-step process:


AVERAGE Function: This calculates the arithmetic
mean of a group of numbers.

ROUND Function: This takes a number (in this


range: This is the range of
cells containing the
numbers you want to
average (e.g., A1:A10)

num_digits: This specifies


the number of decimal
places you want to round
the average to.
=ROUND(AVERAGE(range),num_digits)
The IF FUNCTION in Excel is a
powerful logical function that allows
you to make decisions within your
spreadsheets.
It checks if a condition is true or
false, and then performs different
actions or returns different values
based on that outcome.
=IF(logical_test, value_if_true,
value_if_false)
=IF(CELL>=75,”PASSED”,”FAILED”)

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