INSERT TAB

LINKS
• Hyperlink – creates a link to webpage, a
picture, an e-mail address or a program.
• Bookmark – creates a bookmark to create a
name to a specific point in a document.
• Cross-reference – refers to items such as
headings, figures and tables

Header and Footer

• Header – edits the header of the document
• Footer – edits the footer of the document
• Page number – inserts page numbers in the
document
Text
• Text Box – insert formatted text boxes
• Quick Parts – insert a reusable content,
including field and document properties
• WordArt – inserts a decorative text in your
document
• Drop Cap – creates a large capital letter at
the beginning of a paragraph
• Signature Line – inserts a signature line that
specifies the individual who must sign
• Date & Time – inserts the current date or
time into the current document
• Object – inserts embedded object
Symbols

•Symbol – inserts common

mathematical equations or build up
your own equations using a library
of math symbol
•Equation– inserts symbols that are
not on your keyboard
PAGE LAYOUT TAB
-Displays the related commands
which are grouped as themes,
Page Set-up, Page background,
Paragraph, Arrange
REFERENCES TABS COMMANDS
Table of Contents
• Table of contents– adds a table of contents to
the document
• Add text – adds the current paragraph as an
entry in the Table of Contents
• Update Table – Updates the table of contents
so that all the entries refer to the current page
number
Footnotes
• Insert Footnote – adds a footnote of the document
• Insert Endnote – adds an endnote to the document
• Next Footnote – navigates to the next footnote in the
document
• Show Note – scrolls the document to show where the
footnotes or endnotes are located
Citations & Bibliography

• Insert Citations– cite a book, journal article

or other periodical as the source for the piece
of information in the document.
• Manage Sources – view the list of all sources cited
in the document.
• Bibliography Style – chooses the style of citation use
in the document
• Bibliography – adds a bibliography, which list all the
sources cited in the document.
Captions
• Insert Caption – adds a caption to a picture or
other image
• Insert Table of Figures Dialog– insert a table of
figures into the document
• Update Table – Updates the table of figures to
include all entries in the document.
• Cross-reference – refers to item such as
headings, figures and tables
Index
• Mark Entry – includes the selected text on the
index of the document
• Insert Index – inserts an index to the document
• Update Index – updates the index so that all
entries refer to the record page number
Table of Authorities

• Mark Citations– adds the selected text

as entry in the table of authorities
• Insert Table of Authorities– Insert a
table of authorities in the document
• Update Table of Authorities – update
the table of authorities to include all of
the citations in the document
MAILINGS TAB
COMMANDS
CREATE
• Envelopes – create and print envelopes
• Labels – create and print labels
Start Mail Merge
• Start Mail Merge – creates a form letter
which you intend to print or e-mail multiple
times.
• Select Recipients – choose the list of people
you intend to send the letter to
• Edit Recipient List – makes changes to the
list of recipients and decide which of them
should receive your letter
Write and Insert Tab
•Highlight Merge Fields –
highlight the fields you have
inserted into the document
•Address Block – adds and address
to your letter
•Greeting Line – adds a greeting
line
•Insert Merge Field – adds any
field from your recipient list to the
document
•Rules – specify rules to add
decision-making ability to mail
merge
•Match Fields – allows you to tell
Word the meaning of different fields
in your recipients list.
•Update Labels – update all the
labels in the document to use
information from the recipient list.
Preview Results
• Preview Results – replace the merge
fields in your document with actual data
from your recipients list.
• First Record – previews the first record
in the recipients list.
• Previous Record – previews the
previous record in the recipient list.
• Next Record - previews the next record
in the recipient list.
•Last Record - previews the last
record in the recipient list.
•Find Recipient – finds and
preview specific record in the
recipient list.
•Auto Check for Errors –
specify how to handle errors
that occur when completing the
mail merge.
FINISH
REVIEW TAB COMMANDS
Proofing
•Spelling and Grammar – checks
the spelling and grammar of texts in
the document.
•Research- searches through the
references materials.
•Thesaurus – suggests other words
with a similar meaning to the word.
•Translate- translates the selected
text into a different language.
•Translation Screen Tip –
translates words you pause your
cursor over into other language.
•Set Language – sets the language
used to check the spelling and
grammar of the selected text.
•Word Count – finds out the
number of words, characters,
paragraphs, and line in the
document.
Comments
•New Comment – adds a comment
about the selection.
•Delete Comment – deletes the
selected comment.
•Previous Comment – navigates to
the previous comment in the
document.
•Next Comment – navigates to the
next comment in the document
Tracking
• Track Changes – track all changes
made to the document, including
insertions, deletions, and formatting
changes.
• Balloons – choose how to show revision
to the document.
• Display for Review – chooses how to
view the proposed changes to the
document.
• Show Mark-up – chooses what kind of
mark-up to show in the document.
Changes
• Accept and Move to Next – accepts the
current change and move to the next
proposed changed.
• Reject and Move to Next - rejects the
current change and move to the next
proposed changed.
• Previous Change – navigates to the
previous revision in the document so that
you can accept or reject it.
• Next Change - navigates to the next
revision in the document so that you can
Compare
•Compare – compares or combines
multiple versions of a document.
•Show Source Documents – choose
which source documents to show.
Protect
•Protect Documents – restrict how
people can access the document.
VIEW TAB
DOCUMENT VIEWS
• Print Layout – views the document as
it will appear on the printed page
• Full Screen Reading – views the
document in full screen
• Web Layout – views the document as it
would look as webpage
• Outline View – views the document as
an outline and show the outline tools
• Draft View- views the document as a
draft to quickly edit text
Show/Hide
• Ruler – views the ruler which is used to
measure and line up objects in the document.
• Gridlines – turn on gridlines to which you can
align objects in the document
• Message Bar- opens the message bar to
complete any required actions on the
document
• Document Map – opens the document map
which allows you to navigate through a
structural view
• Thumbnails – open the thumbnails pane
which allows you to navigate a long document
through small pictures of each page
Zoom
• Zoom – specifies the zoom level of the
document
• 100% - zooms the document to 100% of
the normal size.
• One Page - zooms the document so that
an entire page fits in the window
• Two Pages - zooms the document so that
two pages fit in the window
• Page Width - zooms the document so
that the width of the page matches the
width of the window
Window
• New Window – opens a New window
containing a view of the current document
• Arrange All – tiles all open program
windows side-by-side in the screens
• Split Windows – splits the current
window into two parts so that you can
view different sections of the document at
the same time
• View Side by Side – views two
documents side-by-side so that you cannot
compare the contents
• Synchronous Scrolling– synchronizes
the scrolling of two documents so that
they scroll together
• Reset Window Position – resets window
position of the documents being compared
side-by-side so that they share the screen
equally
• Switch Windows – switches to a different
currently open window
Macros
•Macros – views the list of macros,
from which you can run, edit, delete