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Time Management

Time management is the process of planning and controlling how to allocate time for specific activities to enhance productivity and reduce stress. Key principles include prioritization, planning, organization, avoiding procrastination, managing distractions, and utilizing time management techniques like the Eisenhower Matrix and Pomodoro Technique. Challenges such as overcommitment, distractions, and poor time estimation can hinder effective time management, but can be addressed through strategic solutions.

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Sakthi Preethi K
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13 views9 pages

Time Management

Time management is the process of planning and controlling how to allocate time for specific activities to enhance productivity and reduce stress. Key principles include prioritization, planning, organization, avoiding procrastination, managing distractions, and utilizing time management techniques like the Eisenhower Matrix and Pomodoro Technique. Challenges such as overcommitment, distractions, and poor time estimation can hinder effective time management, but can be addressed through strategic solutions.

Uploaded by

Sakthi Preethi K
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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BUSINESS COMMUNICATION –

PRACTICAL
MMBA22L02
TOPIC: TIME MANAGEMENT

SAKTHI PREETHI K
245012311154
MBA HOSPITAL AND HEALTHCARE MANAGEMENT, 1ST SEMESTER
JANUARY 2024
WHAT IS TIME MANAGEMENT?

Time management refers to the process of planning and


controlling how much time to spend on specific
activities. Good time management enables individuals
to complete more in a shorter period, lowers stress, and
leads to career success. It involves a set of skills and
practices aimed at maximizing productivity and
efficiency in both personal and professional contexts.
KEY PRINCIPLES :
Prioritization:
Identify Priorities: Determine which tasks are most important and need
to be completed first. Use tools like the Eisenhower Matrix to categorize
tasks into urgent, important, not urgent, and not important.
Set Goals: Define clear, achievable goals and break them down into
smaller, manageable tasks.
Planning: Create a Schedule: Use daily, weekly, or monthly planners to
allocate specific time blocks for tasks. Tools like calendars, to-do lists, or
time management apps can be helpful.
Plan Ahead: Allocate time for future tasks and anticipate potential
obstacles.
Organization: Organize Your Workspace: Keep your work area tidy and
organized to minimize distractions and improve focus.
Use Tools and Resources: Utilize productivity tools and resources to
streamline tasks, such as project management software, time-tracking
apps, or reminder systems.
Avoiding Procrastination:
Break Tasks into Smaller Steps: Large tasks can be overwhelming.
Breaking them into smaller, more manageable steps can make them
easier to tackle.
Use Techniques: Apply methods like the Pomodoro Technique (working
in focused intervals with breaks) to maintain productivity.
Managing Distractions:
Identify Distractions: Recognize common distractions and develop
strategies to minimize or eliminate them.
Set Boundaries: Communicate your work boundaries to colleagues,
friends, or family to reduce interruptions.

Time Tracking and Reflection:


Track Your Time: Monitor how you spend your time to identify areas for
improvement and ensure you’re allocating time effectively.
Reflect and Adjust: Regularly review your time management practices
and adjust strategies as needed to improve efficiency.
Time Management Techniques:
The Eisenhower Matrix:
Categorization: Classify tasks into four categories:
urgent and important, important but not urgent,
urgent but not important, and neither urgent nor
important. Focus on tasks in the "urgent and
important" category first.
The Pomodoro Technique:
Intervals: Work in focused intervals (usually 25
minutes), followed by a short break (5 minutes).
After completing four intervals, take a longer break
(15-30 minutes).
CHALLENGES :
Overcommitment:
Taking on too many tasks or responsibilities, leading to
an overwhelming workload and difficulty prioritizing.
Solutions: Learn to say no when necessary, prioritize
tasks based on importance and urgency, and delegate
responsibilities when possible.
Distractions:
Interruptions or diversions that break focus and reduce
productivity.
Solutions: Identify common distractions, create a
dedicated workspace, use tools to block distracting
websites, and set specific times to check emails or
social media.
Poor Time Estimation:
Misjudging how long tasks will take, leading to
scheduling conflicts and missed deadlines.
THANKYOU

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